2009 Minutes

MINUTES
ROGERS PLANNING COMMISSION
NOVEMBER 17, 2009


CALL TO ORDER
The meeting of the Rogers Planning Commission was held on November 17, 2009 at 7:00 p.m. was called to order with Commissioners Kornovich, Ihli, Noto, Knapp, Breun, Stanley, Terhaar, and Denker  present.  

Member(s) excused:  Olsen.

Also present were City Administrator Stahmer, Deputy Clerk Splett, Councilmember Rauenhorst, City Engineer Bret Weiss, and Planning Consultant Jeff Miller.

OPEN FORUM
No one wished to speak.

SET AGENDA
Chairman Noto inquired if there was anyone who wished to place an item on the Agenda.

The agenda was set as submitted.

CONSENT AGENDA*
A.   Approval of the August 18, 2009 Planning Commission Minutes
Commissioner Stanley moved, Commissioner Ihli seconded a motion to approve the Consent Agenda.

On the vote, all members voted AYE, with member Noto abstaining.  Motion carried.

NEW BUSINESS
A.   Public Hearing to Consider a Request by Meritex Twin Cities Industrial I, LLC for a Conditional Use Permit for Outdoor Storage

City Administrator Stahmer provided a brief background, and introduced Jeff Miller, HKGi.
   • Applicant bringing existing storage into compliance with ordinance

Chairman Noto opened the meeting for public comment. 

The following comments were registered:
Commissioner Denker inquired if this storage area will continue to grow in size.
Steve Dorff, representative for Meritex Twin Cities Industrial I, LLC provided the history of the site that they purchased, stating that the storage area was already there.
Commissioner Noto asked if it had been there since 2001.
Steve Dorff stated that he has.
Commissioner Ihli inquired what the fence height was and if there are supplies stacked higher than the fence.
Steve Dorff stated that the height of the fence was 10 feet and that yes, there are materials stacked higher than the fence.
Administrator Stahmer stated that it is not properly screened if the materials are higher than the fence.
Commissioner Knapp moved, Commissioner Kornovich seconded a motion to close the public hearing.

On the vote, all members voted AYE.  Motion carried.

The Planning Commission discussed the following:
   • Limit the percentage of outside storage in relation to the building size
   • Define criteria for outside storage
   • A suggested amount of 12.5% of outside storage was discussed a few years ago, but that
     cannot be applied to these applications
   • Outside storage is a permitted use to the property
   • Create an ordinance that defines and regulates outside storage
   • Use the Conditional Use Permit to place restrictions

Commissioner Denker moved, Commissioner Ihli seconded a motion to recommend approval of the proposed conditional use permit, subject to the following:
    1.   Additional lighting to be installed for the storage area and that it be downcast and
          shielded to prevent glare along the right-of-way and light spillage onto other properties.
    2.   Screening of the fence is required and the slats woven into the fencing shall match the
          color of the other fenced area.
    3.   Items within the storage area must not exceed the height of the fence.

On the vote, all members voted AYE.  Motion carried.

B.   Public Hearing to Consider a Request by Meritex Rogers II, LLC for a Conditional Use Permit for Outdoor Storage
City Administrator Stahmer provided the background and commented on the following:
   • Screening to compliment the building color
   • Request is for 50,000 sq.ft. which equates to approximately 35%
   • Outdoor storage has been in use since 1999

Chairman Noto opened the meeting for public comment. 

The following comments were registered:
Steve Dorff, representative for Meritex Rogers II, LLC stated that the site uses the outdoor area for a staging/storage of glazing operations.  Graybar had this storage area for years.  There could be a possible building expansion.

Commissioner Knapp moved, Commissioner Stanley seconded a motion to close the public hearing.

On the vote, all members voted AYE.  Motion carried.

There was a brief discussion by the Planning Commission. 

Commissioner Kornovich moved, Commissioner Breun seconded a motion to recommend approval of the proposed conditional use permit, subject to the following:
   1.   Additional lighting to be installed for the storage area and that it be downcast and shielded
         to prevent glare along the right-of-way and light spillage onto other properties.
   2.   Items within the storage area must not exceed the height of the fence.

On the vote, all members voted AYE.  Motion carried.

OTHER BUSINESS
A.   CSAH 81 Realignment / Rogers Plaza Concept Plan

City Administrator Stahmer provided the background and introduced Jeff Miller, Planning Consultant and Bret Weiss, City Engineer.

City Engineer Weiss provided the concept plan to Planning Commission as a means of obtaining guidance and feedback on this plan prior to platting and more detailed site planning, as part of this informal review, and described the elements of the concept plan and address the zoning issues relating to signage and off-street parking area design. 

There is a drop-dead deadline of March 30, 2010 for the ponding requirement by the Elm Creek Watershed. 

The Planning Commission discussed the following:
   • The off street parking was discussed, along with the increase in the number of parking stalls that will be provided from 112 to 143.
   • Possible standard sign adjustment as part of the application

This will come back to the Planning Commission next month.

No action required.

OTHER BUSINESS
A.  Planning Commission Terms Expiring

Administrator Stahmer stated that there are 2 commissioners whose terms expire at the end of this year.  A notice has been sent to the papers advertising for openings on the Planning Commission.  He also stated that the City Council wants to have a more active role in the interview process for the applicants.  Interviews will be held at the December Planning Commission meeting with recommendations being forwarded to the City Council for their second meeting in December.

ADJOURN
Commissioner Knapp moved, Commissioner Breun seconded a motion to adjourn the meeting at 8:00 p.m.

On the vote, all members voted AYE.  Motion carried.