1. Call to Order. The regular meeting of the Council of the City of Rogers was called to order by Mayor Ihli on Tuesday, December 22, 2015 at 7:00 p.m. at Rogers Community Center, 21201 Memorial Drive, Rogers, MN, 55374.
Council present: Mark Eiden, Bruce Gorecki, Don Hall, and Rick Ihli.
Council excused: Darren Jakel.
Staff present: Jeff Beahen, Police Chief; Gary Buysse, Liquor Operations Manager; Jeff Carson, City Attorney; Sheila Cartney, City Planner; Brad Feist, Fire Chief; Lisa Herbert, Finance Director; Stacy Scharber, Assistant City Administrator; John Seifert, Public Works Supt.; Steve Stahmer, City Administrator; and Bret Weiss, City Engineer.
2. Open Forum
Jay Bunting, Jessa Place
Bunting addressed the Council regarding the retirement announcement of Jeff Carson, City Attorney. Bunting stated he will not be at the last meeting that Carson will be at, and he wanted to express his gratitude for Carson’s service. Bunting stated Carson is an incredible asset to the City, a friend, and a treasure trove of knowledge. Bunting described Carson as even keeled and an amazing attorney. Bunting stated Carson will be missed and thanks him for all his years of service.
Carson expressed his gratitude for the gesture.
3.01 Donation Presentation to Rogers Public Safety from Sue Stensrud of the Carrie On 5K
Sue Stensrud, Shelly Lorman and Brooklyn Lorman, Carrie’s daughter addressed the Council. Stensrud stated they had 29 corporate sponsors and over 300 runners in this year’s event. Stensrud expressed their gratitude toward Word of Peace, who continues to be the gracious host and to the Rogers Police and Police Reserves for the time they contribute to the event. Stensrud stated this year they have over $10,000 to give away to the Rogers Police/Fire, Cross, a high school scholarship fund, and the Rogers Lions to help families in need. Stensrud then presented the City with a check for $5000. Stensrud stated it is important to the race and to the family, make sure police and fire have cold water rescue equipment. Stensrud stated that they have given approval to the Chief that enough cold water suits are purchased that the rest of the money be used toward ballistic helmets. Stensrud stated the committee is looking for one more community initiative for 2016. We would welcome anyone’s input. She closed by encouraging all to join the race.
Mayor Ihli and Council thanked them for their work of love and commented on the great event.
Chief Beahen stated last year they purchased four suits and there are currently four on the engines and two in each of the supervisors’ squads. Beahen stated they were able to train in the suits at Commerce Apartments. Beahen commend the family for their thoughtfulness. This family needs to be commended for what they have done. Beahen stated, you are saving lives and there is a legacy brought on through your tragedy to save others.
4. Approve Agenda
The agenda was set as submitted.
5. Consent Agenda
5.01 Approval of Minutes from December 8, 2015 City Council Budget Workshop and December 8, 2015 City Council Meeting
5.02 Approval of Bills and Claims
5.03 Items Relating to Rogers Plastic Center 4th Addition:
● Approval of Resolution No. 2015-103, A Resolution Granting Final Plat Approval of Rogers Plastic Center 4th Addition
● Approval of Developer’s Agreement
5.04 Adopt Ordinance No. 2015-22, An Ordinance Amending Ordinance No. 82-6 By Amending the Definition of Restaurant and Other Changes of Regulations and Summary Ordinance No. 2015-22
5.05 Approval of Resolution No. 2015-104, A Resolution Denying Scannell Properties for a Conditional Use Permit to Allow 2 acres of Paved Outdoor Storage for Various Building Materials, Located on Outlot C, Kinghorn Industrial Park 2nd Addition (Pulled by applicant)
5.06 Approval of Resolution No. 2015-105, A Resolution Granting Site Plan Approval for the Construction of a 7,856 sq.ft. Office Building on Lot 6, Block 1, Rogers Plaza
5.07 Approval for New Support Vendor for Email Hosting
5.08 Approval of Resolution No. 2015-106, A Resolution Directing Transmittal of Application and Supplemental Information for a State Deed for Tax-Forfeited Land for Property on Brockton Lane, North of CSAH 81 (Hennepin County Parcel #25-120-23-41-0003)
5.09 Accept Improvement and Approve Final Pay App for the 2014 Street Improvements Project
5.10 Approval of Revised Fire Chief Job Description
5.11 Approval of Stormwater Maintenance Agreement with S.O. Rogers Building One, LLC (Kinghorn Industrial Park 2nd Addition)
5.12 Approval of 2016 Liquor Liability Insurance
5.13 Approval of Individual Massage Therapy License Renewals (Massage Envy)
5.14 Approval of Revised Position Description for Recreation Services Coordinator
5.15 Approval of Resolution No. 2015-107, A Resolution Authorizing Acceptance of Donation from Rogers Elementary School for the Veteran’s Memorial
5.16 Approval of a Conditional Use Permit for American Tower for Three (3) Additional Antennas to an Existing Wireless Communications Tower Site and a 10’x10’ Equipment Cabinet on the Ground, Located at 21201 /Memorial Drive, Rogers, MN
5.17 Approval of Landscape Plan for Thomas and Sons Construction
5.18 Approval of Resolution No. 2015-108, A Resolution Granting Final Plat Approval of Malmborg Addition
Gorecki pulled 5.17.
Eiden pulled 5.15.
Hall moved, Eiden seconded a motion to approve the consent agenda less 5.15 and 5.17. Motion carried 4-0.
Ihli stated this item was pulled to bring recognition to the donation. Seifert addressed the Council on the event that took place on Memorial Day with Rogers Elementary and they did some fundraising on Give to the Max Day to be donated to the Veterans Memorial Park. Eiden moved, Gorecki seconded a motion to approve 5.15. Motion carried 4-0.
Gorecki stated direction was given to try to get the Thomas and Sons people to have some discussion with the residents behind them and come back with a detailed plan on the landscaping. He would like to have more discussion and some suggestions for that.
Eiden stated his recollection is that he was expecting a better elevation/3D view. We are not seeing that. Cartney clarified that the last packet had an aerial view.
Ihli also commented on having the applicant meet with the neighbors stating we had this situation before where we have had the applicant and the neighbors work together. Ihli, suggested to Mr. Thomas that he reach out to his neighbors and discuss this with them. We did make a promise to them to do this; we want to be able to show the neighbors what it looks like.
Stahmer stated staff will need to extend the 60 day rule to 120 days with a letter to the applicant. Tabling this item will give the opportunity to the applicant to meet with the neighbors and to provide a better elevation of the landscape plan.
Eiden stated, he may find when he meets with the neighbors that additional artwork may not be necessary.
Ihli moved, Eiden seconded a motion to table item 5.17 and to direct staff to contact Mr. Thomas to have him meet with the neighbors. Motion carried 4-0.
6. Public Hearings
7. General Business
7.01 Approval of the Concept Plan – Lennar
Planner Cartney addressed the Council and read from her staff memo:
The Planning Commission reviewed the concept plan at the December 15, 2015 meeting. After staff’s presentation Lennar gave a follow up presentation with details about their company and the proposed housing types. The Commission expressed concern about the additional traffic that will be added to Brockton and two members did not like the reduced lot sizes for the single family development. Overall the concept plan was well received by the Planning Commission.
In November Lennar received City approval for a Comprehensive Land Use Amendment for 300 acres of land from Mixed Use Regional, Mid Density and Commercial to Single Family Residential. The project area is located in the southeast corner of the city previously known as “Stone’s Throw.” The subject area is zoned PUD and was previously part of a master PUD which included housing and commercial development. With the comp plan change commercial is no longer part of this development plan. The applicant is requesting concept review for their potential 300 acre housing development. After concept review if the applicant continues with their project they will need to apply for preliminary and final plat and a Master PUD. The subject site is zoned Planned Unit Development (PUD) and has a pending Comprehensive Land Use Plan amendment of Single Family Development (2-4 units/acre). The applicant is requesting review and comments on their development concept. The concept submitted has a total of 537 housing units for a density of 3.6 units/acre. As proposed there are 264 single family lots along the eastern side of the development area. These single family lots will be 65’x135’ (8,775) secondary single family lots are proposed on the west side of the development, more of a detached townhouse style with 100 lots at 55’x125’ (6,875) in size. Also along the western side of the site there will be 84 6-plex units. In the middle of the development townhouse units are proposed with 89 units. This development provides for a mix of lifecycle housing that is absent on this side of the city. The zoning districts that allow single family require minimum lot sizes from 10,000 square feet and larger with a lot width minimum of 80 feet. The concept plan provides a mix of housing types not just detached housing; the PUD zoning district allows for more flexibility in the application of development code provisions to allow a more creative and effective approach to development. The common areas, and internal private roads in the townhouse portion of the development will be maintained by a master Homeowners Association.
Two school districts service this area, Osseo and Buffalo. Discussions with Elk River School district regarding this development have taken place and the school district has indicated they will allow open enrollment and possibly provide a bus if warranted.
Typically properties that are guided Single Family Residential have access to city sewer and water and contain single family detached development. With the PUD zoning flexibility in housing style and lot sizes may differ from regular residential zoning requirements. The subject site will gain access to sewer from the MCES Elm Creek interceptor that is currently being constructed.
The main entrance into the site will be from Brockton Lane to County Road 117 into the development. A second access should be defined. Additional ROW needs, alignments and connections still need to be worked out with Hennepin County, the City and the Developer. For additional transportation comments please refer to the attached City Engineer memo.
The concept plan is to provide feedback to the developer on the number and size of the lots proposed, housing styles, and general overview of the proposed development. If the concept plan is well received then the applicant and staff will work together on greater detailed plans and prepare for formal subdivision applications.
Joe Jablonski from Lennar Corporation addressed the Council regarding the proposed development and introduced Paul Tabone who provided a PowerPoint presentation including the following topics:
• Who is Lennar
• Stones Throw Location
• History and Background
• Proposed Site Plan
• County Road 117 Alignment
• Housing Types (multiple styles were presented and explained)
• NextGen Homes
• Regulatory Framework
Ihli asked if this is typical of their developments; with all the different home styles.
Tabone stated this development has a little bit more, but it is typical to plan for multiple ages and income levels.
Eiden asked why they are going away from large lots. Tabone stated there is not a market demand for it.
Ihli asked if the houses are stone front. Tabone stated the front materials vary. Some with brick and stone accents.
Hall asked, out of their other neighborhoods, which one will closely resemble this. Tabone suggested the Medina and Corcoran developments.
Gorecki stated, at the Planning Commission meeting, it was offered up to take a bus and visit some of the communities. Council agreed this was a good idea. Tabone stated they can arrange for that.
Hall and Tabone discussed which homes are eligible for a three-car garage.
Ihli stated he appreciates the NextGen concept. Ihli stated it is a nice product and very attractive.
Gorecki stated, as Cartney eluded to, the Planning Commission liked the product and it was very well received. There are always members in the community that prefer larger lots, but he understand this is the way things are going. Gorecki stated, where this is located, it has a little separation from true Rogers. Gorecki commented on items that need to still be worked on, especially traffic and access.
Eiden stated he is one of those people who prefer large lots. Eiden stated he understands that each type of product has its place in a community. Eiden stated he is very interested in putting together a visit to other developments to see what they look like.
Gorecki stated he had one final comment; the size of the park needs to be addressed, it seems too small for a large development.
Tabone stated he did bring a graphic, however the computer was not cooperating.
Eiden asked that a pdf of the graphic and of the presentation be provided to Cartney so that she can distribute to the Council.
Council thanked Lennar for the presentation.
8. Other Business
9. Correspondence and Reports
9.01 Elm Creek Watershed Management Commission Minutes – Nov. 4, 2015
9.02 Rogers Park Board Minutes – Nov. 12, 2015
9.03 Transportation Task Force Minutes – Nov. 23, 2015 and Dec. 14, 2015
9.04 November, 2015 Financial Reports
No action taken.
Mayor Ihli adjourned the meeting at 7:48 p.m.
Assistant City Administrator/Clerk