1. Call to Order. The workshop session of the Council of the City of Rogers was called to order by Acting Mayor Ihli on Tuesday, December 9, 2014 at 6:00 p.m. at the Rogers Community Room, 21201 Memorial Drive, Rogers, MN.
Council present: Don Hall, Rick Ihli, Darren Jakel, and Maureen Stanley.
Council excused: Jay Bunting.
Staff present: Mike Bauer, RAC Manager; Jeff Beahen, Police Chief; Brad Feist, Fire Chief; Jason Greninger, IS Director; Stacy Scharber, Assistant City Administrator/Clerk; John Seifert, Public Works Supt.; Steve Stahmer, City Administrator; Bret Weiss, City Engineer; and Lisa Wieland, Finance Director.
2. 2015 Fee Schedule – yellow highlights indicate change from 2014 to 2015
• Master Fee Schedule and Utility Rate Ordinance
The 2015 proposed fee schedule was handed out to all present by Finance Director Wieland. Wieland stated all changes to the fee schedule are highlighted in yellow. Wieland explained that the consent agenda for tonight's Council meeting contains two ordinances; one for RAC fees and one for utility fees.
Wieland explained the proposed increases in the utility fees and the recommended change for properties zoned RE2 and RE5; moving from regular residential rates to Ag rates starting in 2015.
Wieland stated the City is on track with the rate study that was conducted in 2009 and further reviewed in 2011.
Wieland proceeded with a line by line review of the changes made to the proposed fee schedule.
Council questioned the increase in the required escrow for special event permits. Chief Beahen spoke on the need for the escrow to cover City related costs.
Staff explained that the City has been collecting the increased escrow fee already in 2014 for special events. Council questioned how the escrow fee was changed mid-year.
Wieland proceeded through line item changes to the proposed fee schedule.
Seifert spoke on the new fee proposed for grading permits and telecommunications.
Bauer explained the change to the field rental requiring a minimum of 100 participants.
Jakel questioned administrative citations and asked if the language referring to them needs to stay in the police section of the fee schedule.
3. 2015 Final Budget & Levy Discussion
Administrator Stahmer briefly reviewed his PowerPoint presentation with Council stating it is a big picture look at the City's tax position. The full presentation to be provided at the regular meeting. Stahmer finished his presentation with Fiscal Disparities impacts.
Wieland provided a bound budget document to Council and reviewed the various tabs within the document.
Hall questioned what the increase to the levy would be, or if there wouldn't be an increase, if all the sinking funds were removed for one year. Staff explained the necessity of the sinking funds. Hall didn't question the need, but was curious what the levy increase would be without them. Staff stated approximately 9% to 10%.
Ihli commented on Council and staff doing eight budget workshops to get to this point and thanked staff for their work.
Motion by Jakel, seconded by Stanley to adjourn the work session at 6:45 p.m. Motion carried 4-0.
Assistant City Administrator/City Clerk