1. Call to Order. The regular meeting of the Council of the City of Rogers was called to order by Mayor Bunting on Tuesday, May 28, 2013 at 7:00 p.m. at Rogers Community Center, 21201 Memorial Drive, Rogers, MN, 55374.
Council present: Jay Bunting, Don Hall, Rick Ihli, and Darren Jakel.
Council excused: Maureen Stanley.
Staff present: Gary Buysse, Liquor Operations Manager; Jeff Beahen, Police Chief; Jeff Carson, City Attorney; Jennifer Edison, City Engineer; Stacy Scharber, Assistant City Administrator; John Seifert, Public Works Supt.; Steve Stahmer, City Administrator; and Lisa Wieland, Finance Director.
2. Open Forum
Al Krinke and Randy Johnston, both residing on Fletcher Lane, addressed the Council to provide an update on Fletcher Lane. Mr. Johnston addressed the Council first stating he has lived there for over 12 years with tremendous traffic and washboard. He stated his wife complains about not being able to open the windows. Mr. Johnston was looking for answers from the City on what the City intends to do to fix the road and mentioned making it a tar surface. Mr. Johnston also complained about the speeds in which vehicles travel down Fletcher Lane. He expressed his concern for the safety of the kids that play at the ball field and for himself and his wife when trying to back out of their driveway. Mr. Johnston stated the traffic on the road is horrendous.
Al Krinke then addressed the Council stating nothing was done to the road during the last two weeks. He stated the road was graded just before Memorial Day Weekend and it turned into a freeway. Krinke stated that he did get one call from public works and had a long conversation but didn't get a lot of facts. Krinke then recited statistics he recalled from the phone conversation regarding cars per day that travel on gravel roads. Krinke also stated that GPS will direct you down Fletcher Lane as a short-cut. Krinke went back to cars per day and stated that Fletcher Lane has a 1084 car count and stated it is probably climbing because it has gotten a lot worse over the past few years. Krinke stated he drives 25-30 and don't put up a lot of dust. Krinke continued to discuss dust problems and cars traveling too fast down Fletcher Lane. Krinke stated he hasn't seen a police car go by in three months except today when the lady policeman came down the road. Mr. Krinke offered his driveway for the police to park in. Krinke stated he and his neighbors water the road more than they water their own lawns to try to keep the dust down.
Krinke continued to discuss dust and speed issues and suggested tarring the road.
Bunting stated at the next transportation committee meeting they will discuss this item and Bunting invited them to attend the meeting.
Council thanked them for speaking.
3.02 Swearing in of New Police Officer and New Patrol Sergeants
This item was taken first before the High School CAD presentation.
Chief Beahen addressed the Council stating it is a good night. Beahen stated he was hired to get the department in order and then do succession planning. Currently we are patrolling City of Rogers with 11 officers and will be up to 12 with Officer Beck hired. It is with great pride that we get the 15th officer on staff. Beahen provided background on Jeff Beck and his Lee County Florida SRO experience. He brings SRO experience and good inner-city policing schools. Prior to Florida, he worked for Douglas County in Alexandria, MN. Brings a varied background and is glad he can be added to the force.
Officer Beck came forward with his wife to pin on his badge. Mayor Bunting swore in Officer Beck.
Chief Beahen then provided background on Officer Wegner and his recent accomplishments highlighting the following: deployed to Iraq for Operation Iraqi Freedom and Operation New Dawn, deployed to Louisiana during Hurricane Katrina, and has received the National Defense Medal, the Iraq Campaign medal, the Humanitarian Service Medal, the Air Force Commendation Medal, and the Air Force Achievement Medal. Wegner has an AAS degree in Law Enforcement, an AAS degree in Criminal Justice, and a Bachelor's degree in Criminal Justice.
Mayor Bunting swore in Sergeant Wegner.
Chief Beahen provided background on Officer Bohlsen highlighting the following achievements: first position held with State Patrol from July 2001 to January 2002, Sherburne County Sheriff's Office from January 2002 to December 2004, hired in Rogers December 2004 and promoted to Sergeant May 15, 2013. AAS Degree from North Hennepin in Law Enforcement, Bachelor's Degree in Law Enforcement and Graduate of the MCPA Leadership Academy. Bohlsen is also a Use of Force Instructor and Firearms Instructor for the department.
Mayor Bunting swore in Sergeant Bohlsen.
Chief Beahen thanked the Council for their support in the promotions and in the hiring of Officer Beck.
3.01 High School CAD – Triangle Park Building
Seifert introduced the Auto-CAD instructor at the Rogers High School Dirk Udee. Seifert provided background on how the students prepared and developed the Triangle Park building concept. Seifert stated it exposed the students to learn about project development, layout, site plan, zoning, and architectural standards.
Mr. Udee then addressed the Council stating that this is a project that most students wouldn't be able to do until their second or third year internships. Udee stated the students went through various research including open air shelters, three-season pavilion shelters, and four-season facilities. This is what the students developed (referring to a drawing presented); taking into account the comforts of the current facility to accommodate the largest Lions Club in the state. We hope that this will be used, parts of it, or all of it; or even if none of it is used, that's okay too because the learning experience will never go away. Udee stated he will provide a more detailed concept in the future along with four different elevations for the exterior that the students think the property could look like.
Ihli thanked Seifert and Mr. Udee stating he thinks the kids did a tremendous job and took a lot of ownership in the project. Ihli stated the Lions have been talking about this for many years. This is a start that we can present to the Lions to let them know they haven't been saving money for years in vain.
Council thanked them for the presentation and the work done by the Auto-CAD class.
4. Approve Agenda
The agenda was set as submitted.
5. Consent Agenda
5.01 Approval of Minutes from May 14, 2013 City Council Meeting
5.02 Approval of Bills and Claims
5.03 Appointment of Rogers Fire Department Chief 21
5.04 Approve the 2013 Transient Merchant High Density Traffic Map
5.05 Approve a Joint Powers Agreement with the City of Dayton and a Memo of Understanding with the City of Maple Grove with Regard to Accepting Water Service from the Cities of Dayton and Maple Grove for the CLAM Building Located within the Kinghorn Industrial Park
5.06 Accept Feasibility Report, Order the Public Hearing and Authorize Final Plans and Specifications for the Kinghorn Lift Station
5.07 Approval of Resolution No. 2013-28, A Resolution for the State Aid Street Network
5.08 Authorize Solicitation of Quotes for Edison Court Streambank Restoration Project
5.09 Approval of CR144 to TH101 Cooperative Agreement between Hennepin County and the City of Rogers.
5.10 Authorization to Solicit for Scope of Services for Sight Inspection and Request for Proposal to Demolish 12812 Main Street
5.11 Authorization to Accept Donated Park Property from Edgewater Home Owners Association
5.12 Certificate of Recognition, Ashley York Girl Scout Gold Award
5.13 129th Ave. Road Closure Request as Part of the ROADS Foundation 5K Run
Bunting pulled 5.12.
Jakel moved, Hall seconded a motion to approve the consent agenda less 5.12. Motion carried 4-0.
Bunting stated the Girl Scout Gold Award being given is the equivalent of the Eagle Scout Award. Bunting stated he wanted to recognize Ashley York and her 80+ hour service project efforts.
Bunting move, Ihli seconded a motion to approve 5.12. Motion carried 4-0.
6. Public Hearings
7. General Business
7.01 DC Update
Stahmer stated most realize the City has gone to DC annually to successfully secure transportation funding for regional projects that impact Rogers and the surrounding area. This year those specific projects included:
• Fletcher/Downtown Bypass
• I-94 Lane Expansion
• Pedestrian Overpass on I-94
• Brockton Interchange on I-94
• Brockton and CR144 Intersection Improvements and Signalization
Jakel stated one thing that he has shared was his curiosity as to how the trip has evolved since he first went when he served on the Council years ago. Good relationships have been built and it is time well spent. Definitely the more we get in front of them, the more they remember who we are and it appears to have paid off in the past to get in front of committee members.
Ihli thinks it was a tremendous time and thanked Stahmer and Weiss for putting together the information. It was all very well received. Our legislatures encouraged us to keep coming back; to stay in front of them and they will remember you. Ihli stated it will pay off in the near future.
Bunting stated it was a very good series of meetings. Bunting reiterated that it is important to keep in front of them. This is something that pays off literally a thousand to one return on the money.
No formal action was taken.
8. Other Business
9. Correspondence and Reports
9.01 Purchase of a Large Format Printer.
9.02 April, 2013 Financials
10. ADJOURN TO CLOSE SESSION FOR DISCUSSION OF POTENTIAL PROPERTY ACQUISITIONS RELATED TO THE HWY 101/CR 144 PROJECT
Mayor Bunting adjourned the meeting to closed session at 7:37 p.m.
Mayor Bunting called the meeting called back to order at 7:52 p.m.
Attorney Carson stated in closed session we reviewed negotiations for parcels 1 and 2 for right-of-way for the County Road 144/Highway 101 project.
Hall moved, Jakel seconded a motion to approve the negotiated offers for parcels 1 and 2 as stated by Attorney Carson. Motion carried 4-0.
Ihli moved, Hall seconded a motion to adjourn at 7:53 p.m. Motion carried 4-0.
Assistant City Administrator/Clerk