1. Call to Order. The regular meeting of the Council of the City of Rogers was called to order by Mayor Bunting on Tuesday, February 12, 2013 at 7:00 p.m. at Rogers Community Center, 21201 Memorial Drive, Rogers, MN, 55374.
Council present: Jay Bunting, Rick Ihli, Darren Jakel, and Maureen Stanley.
Council excused: Don Hall.
Staff present: Jeff Beahen, Police Chief; Gary Buysse, Liquor Operations Manager; Jeff Carson, City Attorney; Stacy Doboszenski, Assistant City Administrator; Brad Feist, Fire Chief; John Seifert, Public Works Supt.; Steve Stahmer, City Administrator; and Lisa Wieland, Finance Director.
2. Open Forum
3.01 Eagle Scouts Recognition
Mike Pinter, Troop Committee member 582, addressed the Council recognizing the following Eagle Scout Award recipients stating eight young men in the past year have all achieved the rank of Eagle Scout. Each member was introduced stating their community service project:
• Samuel Gentle; built new training stairs for service dogs
• Tyler Pinter; built large garden storage shed for community club
• Jacob Doddard; built wooden benches at elementary school
• Jared Doddard; built wooden benches at a local non-profit organization
• Nathan Pinter; built rain garden at local church
• Kent Hoover; renovated fire ring at local park
• Collin Young; built large retaining wall and landscaping at church
• Austin Young; remodeled storage facility for a theater group at local school
Mayor Bunting presented each Eagle Scout with a certificate of recognition. Bunting read from the certificate to the audience.
Council, staff, and audience congratulated the Eagle Scouts.
3.02 Ryan Harth Presentation
Gary Blocher, member of Rogers Lions, addressed the Council regarding the benefit for the Ryan Harth family. Mr. Blocher provided details of the benefit and requested that the fee for the use of the Community Room be waived. Council stated they are considering the fee waiver under consent agenda and thanked Mr. Blocher for his presentation.
4. Approve Agenda
The agenda was set as submitted.
5. Consent Agenda
5.01 Approval of Minutes from January 22, 2013 City Council Meeting
5.02 Approval of Bills and Claims
5.03 Approval of a Request by Rapid Marine for a Conditional Use Permit to Allow the Re-installation of an Above Ground 550 Gal. Fuel Tank, located at 21150 Rogers Dr.
5.04 Adopt Ordinance No. 2013-03, An Ordinance Amending Sec. 113-12. - Sign standard Adjustments of the Sign Ordinance and Summary Ord. No. 2013-03.
5.05 Approval of Resolution No. 2013-09, A Resolution Granting Site Plan Approval to Travel Centers of America for a Service Bay Addition, Located at 13400 Rogers Drive
5.06 Donation of Community Room Rental for Ryan Harth Benefit on March 24, 2013
5.07 Authorization to Execute a Service Contract for Water Meter Maintenance
5.08 Approval of Resolution No. 2013-10, A Resolution – Rockin' Rogers Parade Day
5.09 Authorization to Hire MMUA for Limited Safety Consulting Services
5.10 Approval of the HOM PUD agreement
5.11 Adopt Ordinance No. 2013-04, An Ordinance Amending Ordinance No. 2005-12, Relating to Issuing Pawnbrokers, Precious Metal Dealers and Secondhand Dealers Licenses and the Use Thereof and Summary Ord. No. 2013-04.
5.12 Approval of Minnesota Lawful Gambling Exempt Permit to Conduct a Raffle for the Full Choke, Ducks Unlimited on April 18, 2013 at The Wellstead (The Crown Room) located at 20500 S. Diamond Lake Rd.
5.13 Approval of Resolution No. 2013-11, A Resolution Approving Lot Division for Lynch Park Property
5.01, 5.04 and 5.07 were pulled from consent agenda.
Ihli moved, Stanley seconded a motion to approve the remaining items of consent agenda. Motion carried 4-0.
Bunting stated he was not at the meeting and therefore did not want to vote on the minutes.
Ihli moved, Stanley seconded a motion to approve 5.01; motion carried 3-1; Bunting abstaining.
5.04 was pulled for future discussion.
5.07 was pulled for clarification.
Public Works Supt. Seifert provided background on the need for water meter maintenance; specifically the battery on the radio read meters. Seifert stated the contract will involve taking on units that were installed 12 to 15 years ago and have outlived their battery life. Currently there is a 390 unit backlog of meters that need attention. Seifert stated one City employee will be working in tandem with the contractor.
Bunting stated at some point this will be an internal process.
Bunting moved, Ihli seconded a motion to approve 5.07. Motion carried 4-0.
6. Public Hearings
7. General Business
7.01 Randy's Environmental Services Recycling Contract
Assistant Administrator Doboszenski stated that representatives from Randy's Environmental Services, Jim and Deb, are present to discuss the proposed contract. Doboszenski stated the Council received a copy of the proposed contract along with a memo under confidential cover. Doboszenski reminded Council to keep the terms of the contract confidential during the discussion in the event the Council chose not to approve the contract and do an RFP for recycling services. Doboszenski started a video of Randy's recycling processing facility.
Jim Wollschlager of Randy's addressed the Council bringing with him a single-sort recycling cart along with a Blue Organics bin. Wollschlager explained how single-sort recycling works.
Wollschlager stated that he was able to lower the cost of the single stream by removing the weekly road miles that was formerly Hassan Township. Wollschlager stated he believes that we will see an increase of recycling by 30%.
Doboszenski stated under the Hennepin County recycling grant, we need to see 725 pounds per household annually recycled by 2015. Right now we are at approximately 400 pounds per household.
Wollschlager then presented their Blue Organics program and stated for those that participate, those pounds collected will also be considered for pounds of recycled material.
Staff explained that the Blue Organics program is not a City sponsored program, but something residents could elect to do.
Finally, Wollschlager explained the different size carts available to residents and how Randy's takes care of providing the size cart the resident requests.
Administrator Stahmer stated staff will be researching lowering the residential recycling fee so that the savings can be passed on to residents.
Bunting stated years ago we didn't go forward with single-sort recycling because at the time there was an increase in cost. Bunting likes the program being presented.
Jakel moved, Ihli seconded a motion to authorize execution of the contract with Randy's Environmental Services. Motion carried 4-0.
7.02 Approval of PW Maintenance II RAC/Parks Job Description and Authorization to Post for Opening
Seifert addressed the Council regarding the proposed position providing a power point presentation. Seifert provided explanation on the additional park properties that came on with the annexation and explained the sharing of the position between Parks and RAC. Seifert stated the position would be evenings and weekends during the winter at the RAC; October through March and more daytime hours within parks; April through September.
Jakel asked if the summer hours would be nights and weekends, or more day-shift labor.
Seifert stated day labor because it is tough to be doing maintenance in the parks with evening activities, however staff would lean on this position to cover weekends/tournaments.
Ihli stated that we have put a little extra work on Mike's (Bauer) plate, and it would be nice to have little more of a vested interest in the winter time at the RAC. Ihli thinks this is a good idea. Council agreed.
Ihli moved, Stanley seconded a motion to approve the position description and authorize the advertisement for the Public Works Maintenance II RAC/Parks position. Motion carried 4-0.
8. Other Business
9. Correspondence and Reports
9.01 January Police Report
9.02 Purchases for 2013 Server Replacement- Email Migration
9.03 Rogers Wellhead Protection Public Meeting Minutes/Public Comments
Ihli moved, Stanley seconded a motion to adjourn at 7:47 p.m. Motion carried 4-0.
Assistant City Administrator/Clerk