1. Call to Order. The regular meeting of the Council of the City of Rogers was called to order by Acting Mayor Ihli on Tuesday, January 22, 2013 at 7:00 p.m. at Rogers Community Center, 21201 Memorial Drive, Rogers, MN, 55374.
Council present: Don Hall, Rick Ihli, Darren Jakel, and Maureen Stanley.
Council excused: Jay Bunting.
Staff present: Jeff Beahen, Police Chief; Gary Buysse, Liquor Operations Manager; Jeff Carson, City Attorney; Stacy Doboszenski, Assistant City Administrator; John Seifert, Public Works Supt.; Steve Stahmer, City Administrator; and Lisa Wieland, Finance Director.
2. Open Forum
3.01 State Highway 101 and CSAH 144 Interchange Update
Public Works Supt. Seifert provided a powerpoint presentation on the status of the Highway 101/County Road 144 interchange project. Seifert stated design elements and construction staging will be covered in the presentation. Seifert proceeded through the powerpoint highlighting the following:
• Project Delivery Schedule
• Right-of-Way Acquisition
• Bridge Options
o 50% Wall and 50% RSS (slopes)
• Preliminary Construction Staging
• Funding Matrix
Ihli asked if the right-of-way acquisition is part of the Roger's portion of the project.
Seifert stated the City has hired WSB to do the right-of-way acquisition.
Ihli asked how long the construction will take.
Seifert stated the construction will occur in one construction season during the construction months of 2014 with final completion by November 2014.
Hall asked about traffic moving on Northdale Blvd. Seifert addressed the rerouting of traffic.
Jakel asked about the starting time of the project. Seifert stated if the winter is mild, they could start earlier the Spring, but road restrictions usually dictate the start of construction season.
Seifert stated the 190 foot bridge section is locked in for financial reasons; a bridge section similar to the fly-over.
Council questioned the amount of grade drop for 144 to go under 101. Seifert stated there will be 6 feet of grade drop for 144.
Seifert continued to discuss design and temporary construction traffic patterns with Council.
Jakel asked if staff would look at adding traffic signals at Northdale and County Road 144 during construction.
Hall asked for incentives to be placed into the proposal to have the project done by the start of school 2014.
Council thanked John for the presentation.
4. Approve Agenda
The agenda was set as submitted.
5. Consent Agenda
5.01 Approval of Minutes from January 8, 2013 City Council Meeting and January 17, 2013 Special Council Meeting
5.02 Approval of Bills and Claims
5.03 Approve Updated Rogers Information Systems Policy
5.04 Approval of Resolution No. 2013-06, A Resolution Memorializing the Completion of the Elements Within the Veit Companies and City of Rogers Letter of Understanding
5.05 Approval of Resolution No. 2013-07, A Resolution Establishing the City of Rogers 2013 Clean-Up Day
5.06 Authorization to Execute Purchase Order for Tractor Tires
5.07 General Policy for Annual Fire Pension Benefit Level Adjustments
5.08 Approval of a Minnesota Lawful Gambling Exempt Permit to Rogers High School Band Boosters to Conduct Bingo on Feb. 11, 2013 and Oct. 28, 2013 at the Rogers Community Room, located at 21201 Memorial Drive
5.09 Approval of Resolution No. 2013-08, A Resolution Authorizing Offers of Compensation to Landowners and Initiation of Eminent Domain Proceedings in the CSAH 144/Trunk Highway 101 Interchange Project
5.10 Adopt Ordinance No. 2013 -01, An Ordinance Amending Section 2-44 Relating to Criminal History Background Checks. City Ordinance No. 2007-02
5.11 Adopt Ordinance No. 2013 – 02, An Ordinance Amending Section 22-1 Relating to Application for License/or Permits and Criminal History Background Checks. City Ordinance No. 2007-02
Council pulled items 5.10 and 5.11 for clarification by staff.
Ihli moved, Stanley seconded to approve consent agenda less 5.10 and 5.11. Motion carried 4-0.
Doboszenski clarified the numbering of the proposed ordinances, both amending Ordinance No. 2007-02. Doboszenski invited Chief Beahen to provide an explanation of the necessity of the Ordinances. Beahen explained the need to have proper ordinances in place which provides for authorized users to access BCA data.
Ihli moved, Stanley seconded a motion to approve 5.10 and 5.11. Motion carried 4-0.
6. Public Hearings
7. General Business
7.01 (Cont.) Authorization to Proceed with Sergeant Promotion Process
Chief Beahen addressed the Council on the continued discussion requesting authorization to proceed with the sergeant promotion process. Beahen stated one thing he would like to impress upon the Council is the time it took for Beahen to assess the department, which was occurring at the same time as budgeting for 2013. We discussed it during the budget process, but essentially the discussion was tabled.
Ihli stated his view, with the investment of two promotions, it pales in comparison of the good it will do for the City, providing more structure and help for the Chief and Captain. Ihli stated the thinks it's a good idea.
Hall thanked the Chief for supplying the organizational chart of the department and stated he goes along with Ihli's sentiments.
Stanley stated she conceptually agree as well. Stanley stated she understands the explanation of why this was not part of the budgeting process. Stanley questioned how they will be trained.
Beahen stated there are a number of courses through the BCA and other entities that can provide leadership and training courses. The courses are available all year at no charge.
Jakel asked Chief Beahen when he anticipates the two new sergeants being able to take on their new duties.
Beahen described the process for promotion and hopes to have names in front of the Council Mid-March.
Jakel stated the Chief did nice job of pointing out the facts and using the resources that we have. He stated some of the information in the hand out spoke dear to him with community policing and crime prevention.
Beahen discussed not just be report takers, but problem solvers and commented that staff is excited about this process.
Ihli sees it as evolution of new department.
Hall moved, Jakel seconded a motion authorizing staff to proceed with the sergeant promotion process. Motion carried 4-0.
8. Other Business
9. Correspondence and Reports
9.01 Elm Creek Watershed Management Commission Minutes
9.02 November, 2012 Financials
10. Adjourn to Closed Session to Discuss Possible Park Property Acquisition – Reconvene to Open Meeting
Ihli adjourned the meeting to closed session at 7:39 p.m.
Council reconvened from closed session at 7:54 p.m.
Attorney Carson stated the following recommended motion based on the discussion held in closed session: Motion to authorize the Mayor and City Clerk to enter into a Purchase Agreement with Mary and Sidney Palmer, for the subject property discussed in closed session, and to authorize a closing of the subject property.
Ihli made the motion as stated by Carson, Jakel seconded. Motion carried 4-0.
Hall moved, Stanley seconded a motion to adjourn at 7:55 p.m. Motion carried 4-0.
Assistant City Administrator/Clerk