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Announcements, Events, Recently Updated

1. Call to Order. The regular meeting of the Council of the City of Rogers was called to order by Mayor Grimm on Tuesday, May 22, 2012 at 7:00 p.m. at Rogers Community Center, 21201 Memorial Drive, Rogers, MN, 55374.

Council present: Rob Bell, Jay Bunting, Jason Grimm, Rick Ihli, and Maureen Stanley.

Staff present: Jeff Carson, City Attorney; Stacy Doboszenski, Assistant City Administrator; John Seifert, Public Works Supt.; Steve Stahmer, City Administrator; and Bret Weiss, City Engineer.

2. Open Forum
Bob Cote, 6624 Barkwood Road, Edina:
Represent property west of 101 and 147th; on the north end of Northdale Boulevard. Mr. Cote stated his property is being affected by the B-C zoning language that is on consent agenda and wants to go on the record stating his objection to the zoning of his property. After attending two Planning Commission meetings and one joint task force meeting, he was under the impression he would be given the opportunity to voice his opinion and discuss the zoning. He is asking that the Council is receptive moving forward to possible future changes to the zoning for his property. He stated he submitted a letter to the Council, which they said they received.

No action taken.

3. Presentations

4. Approve agenda
8.01 iPad update - Bell

5. Consent Agenda
5.01 Approval of Minutes from May 8, 2012 City Council Meeting
5.02 Approval of Bills and Claims
5.03 Preliminary Plat Approval of Brockton Meadows 4th Addition
5.04 Adopt Ordinance No. 2012-04, An Amendment to the Parking Standards for Restaurants and Summary Ordinance No. 2012-04
5.05 Bedrock Motors – Site Plan Approval
5.06 Adopt Ordinance No. 2012-05, An Ordinance Amending the Rogers City Code (Part 2, Chapter 125 - Zoning) Establishing the B-C, Business Campus Zoning District and Summary Ordinance No. 2012-05
5.07 Sign Ordinance Review
5.08 Publicly Owned Land Vegetative Maintenance
5.09 Approving Edgewater Outlots to be Deeded to the City
5.10 Renew Microsoft Office Software Licenses
5.11 Approval of Resolution No. 2012-26, A Resolution Authorizing Execution of Agreement with the Minnesota Department of Public Safety, Office of Traffic Safety Enforcement Projects From Oct. 1, 2012 Through Sept. 30, 2014
5.12 Approval of a Minnesota Lawful Gambling Exempt Permit to Word of Peace Lutheran Church to Conduct a Raffle on October 29, 2012, located at 21705 129th Ave. N.

5.05 was pulled by Bunting.
Bunting moved, Ihli seconded a motion to approve the consent agenda less 5.05. Motion carried 5-0.

Stahmer informed Council that staff and the Planning Commission recommended approval of the original proposed site plan with the recommended conditions and changes. Subsequent to the meeting, there was an amendment to the site plan by the property owner. The amendment included a second driveway access off Northdale Boulevard.

Weiss addressed the Council regarding the new request by the property owner. Weiss suggested having Council approve the original application as presented by the Planning Commission with the conditions listed and then have staff review the amended site plan and bring it back to the next City Council meeting – this allowing staff more time to consider the request.

Bunting moved, Ihli seconded a motion to approve 5.05 as stated with conditions, and have staff review the amended site plan and bring back to the next council meeting. Motion carried 5-0.

6. Public Hearings

7. General Business
7.01 Authorize Request for Bids for Wastewater Treatment Plant Efficiency Project
Public Works Supt. Seifert addressed the Council regarding the 2011 WWTP efficiency project and provided a powerpoint presentation. Seifert provided a summary of the project, focusing on the following:
• Summer of 2011, the City hosted a MnTAP Intern who completed an energy efficiency study at the Wastewater Treatment Plant.
• Improve energy efficiency by operating the plant only as needed to maintain dissolved oxygen in the treatment process; less energy used at off-peak hours.
• Project would reduce the energy needed to operate the plant by 240,000 kWh, or $15,000, annually.
• The MnTAP estimate of cost to implement this project was $75,000, including a total rebate of $20,000, and resulting in an expected 5 year payback.
• Following this study, City Council authorized Emanuelson-Podas engineering company on February 28th, 2012 to create the designs and specifications that would allow for requests proposal for implementing this project.
• During the final design estimates were revised to reflect current construction costs. In addition, staff has worked with Xcel Energy to maximize the available rebate that is available for this project.
• Preliminary indications are an increase in construction and rebate amount. The City has received notice from Emanuelson-Podas that, they are currently prepared to distribute request for proposals for the final design of the Wastewater Treatment Plant improvements.
Seifert asked for authorization from Council to request proposals for materials and labor that allow for the construction of the Wastewater Treatment Plant improvements. After receipt of proposals the City will have the opportunity to evaluate the return on investment and either accept the proposals or revise the scope of the project.

Grimm asked if the motors are currently 17 years old. Seifert stated they are and they have a 20 year life expectancy. It's expected the newer motors would have the same life span – hopefully longer. Grimm stated after the 5 year payback, the City would have 15 years of solid savings at least.

Bunting moved, Stanley seconded a motion authorizing staff to request bids for Wastewater Treatment Plant efficiency improvements. Motion carried 5-0.

8. Other Business
8.01 iPads Discussion – Bell
Bell stated Web/IT Specialist Jason Greninger had solicited for ideas on how to make improvements to the iPads. A dropbox account will be created online and synched to the iPad for retrieval of the agenda packets. Bell will set the iPads up to synch to the dropbox account.
Bell then proceeded to instruct the rest of the Council on the use of the iPad and goodreader application.
No action taken.

9. Correspondence and Reports
9.01 Elm Creek Watershed Minutes – April 11, 2012
9.02 Rogers Park Board Minutes – April 12, 2012
9.03 February, 2012 Financial Reports
No action taken.

10. Adjourn to Closed Session to discuss property agreement(s)
Bunting moved, Bell seconded a motion to adjourn to closed session at 7:19 p.m.
Motion carried 5-0.

Council reconvened from closed session at 7:45 p.m.

Attorney Carson stated the following proposed motion for Council: Motion to authorize the Mayor and Clerk to enter into a Purchase Agreement with the estate of Eileen F. Erickson. Bunting moved, Bell seconded the motion as stated. Motion carried 5-0.

11. Adjourn
Bunting moved, Stanley seconded a motion to adjourn at 7:46 p.m. Motion carried 5-0.

Respectfully submitted,
Stacy Doboszenski
Assistant City Administrator/Clerk

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