1. Call to Order. The regular meeting of the Council of the City of Rogers was called to order by Acting Mayor Bunting on Tuesday, May 8, 2012 at 7:00 p.m. at Rogers Community Center, 21201 Memorial Drive, Rogers, MN, 55374.

Council present: Rob Bell, Jay Bunting, Rick Ihli, and Maureen Stanley.
Council excused: Jason Grimm.

Staff present: Gary Buysse, Liquor Operations Manager; Jeff Carson, City Attorney; Stacy Doboszenski, Assistant City Administrator; Brad Feist, Fire Chief; John Seifert, Public Works Supt.; Steve Stahmer, City Administrator; Bret Weiss, City Engineer; and Lisa Wieland, Finance Director.

2. Open Forum
None.

3. Presentations
None.

4. Approve agenda
The agenda was set as submitted.

5. Consent Agenda
5.01 Approval of Minutes from April 24, 2012 Workshop and April 24, 2012 City Council Meeting
5.02 Approval of Bills and Claims
5.03 Approval of a 4 Day Temporary On-Sale Liquor License for the Rogers Lions at 21201 Memorial Drive and the North Community Park for June 21st - June 24th
5.04 Approval of Residential Recycling Grant Agreement and Resolution No. 2012-24
5.05 Approval of Residential Kennel License for Jennifer Woodhouse
5.06 Adoption of the City of Rogers Fleet Safety and Efficiency Program Manual
5.07 Approve a Proposal for Engineering Services related to completing the Contaminated Property Assessment & Investigation for the TH 101 and CSAH 144 Interchange Project
5.08 Approve a Proposal for Engineering Services related to completing the Preliminary Soil Investigation for the TH 101 and CSAH 144 Interchange Project
5.09 Approval of Proclamation Declaring May 11, 2012 as Poppy Day
5.10 2011 Year End Closing Activity
5.11 Approval of Resolution No. 2012-25, TIF 13 Interfund Loan Fund – Rogers Plaza
5.12 Hennepin County Youth Sports Equipment Grant

Bunting pulled 5.08 and 5.09. Bell pulled 5.04. Ihli pulled 5.12.

Bell moved, Ihli seconded a motion to approve the consent agenda less 5.04, 5.08, 5.09 and 5.12. Motion carried 4-0.

5.04
Bell referred to the new Hennepin County Recycling Policy and Grant Agreement stating he disagrees with social engineering and trying to force people's behavior in that manner referring to the pounds per household requirement. Bell stated he pulled the item from consent because he is not inclined to pursue an agreement that has those parameters.

Stahmer stated the County and City are fulfilling their duties under state statute to have recycling available to residents. The County is using the grant to leverage cities to perform.

Doboszenski briefly explained the pounds per household requirement under the new recycling policy and discussed the possibility of moving toward single sort recycling with the next recycling contract in 2013.

Bunting moved, Ihli seconded a motion to approve 5.04. Motion carried 3-1; Bell opposed.

5.08
Weiss pulled soil borings for the CSAH 144 and Highway 101 project stating he is waiting for confirmation from MnDOT. Weiss stated instead of awarding the contract to AET tonight, he is recommending authorizing the City Administrator to enter into a contract with AET if they can meet the schedule allowed by MnDOT.

Bell moved, Stanley seconded a motion to allow staff to enter into the contract based on the discretion the City Engineer has described. Motion carried 4-0.

5.09
Bunting pulled 5.09 to take the opportunity to recognize Veterans.
Ihli moved, Stanley seconded a motion to approve 5.09. Motion carried 4-0.

5.12
Seifert explained pass through grant funds for the various youth sports associations.
Ihli moved, Bell seconded a motion to approve 5.12. Motion carried 4-0.

6. Public Hearings
None.

7. General Business
7.01 Authorization to Hire Mike Parker, Gregory Nykiel, and Shannon Wanshura as Paid-on-Call Firefighter
Chief Feist discussed the process the candidates have gone through and are presenting them to Council for hire.
Chief Feist introduced Mike Parker, Greg Nykiel, and Shannon Wanshura to the Council.

Stanley moved, Ihli seconded a motion to hire Mike Parker, Greg Nykiel, and Shannon Wanshura as paid-on-call firefighters for the City of Rogers. Motion carried 4-0.

7.02 Conditional Job Offer for 2 Police Officers
Stahmer stated council authorized the hiring of two; one a backfill for an officer which resigned and the other as a new position to the department. Stahmer discussed the candidate selection and interview process stating the two candidates recommended for hire rose to the top of over 225 applications received.

Bunting stated he had a chance to interview the candidates along with Mayor Grimm; stating they are a little different from each other, both have incredibly impressive backgrounds.

Ihli stated he trusts all of those that have interviewed them and the process that was followed.

Ihli moved, Stanley seconded a motion to authorize the City of Rogers to extend a conditional job offer to Mr. Daniel Rose and Mr. Matthew Sherry as police officers for the City of Rogers Police Department. Motion carried 4-0.

7.03 Proceeding with Chief Selection Process
Bill Joynes, with Midwest Government Advisors, addressed the Council and discussed the interview process that was conducted with the five semi-finalists. Joynes stated out of 14 interviewers, 13 of the 14 ranked the same person as their number one candidate. The other applicants drop off enough after the number one that we are here tonight with a unique recommendation; that is to designate the one person as a finalist to move forward in the process. Joynes stated he is confident in moving forward with one candidate suggesting the one-on-one City Council interviews happen concurrently with the background investigation.

Joynes then gave Council a second option of bringing more than one candidate before them for interviews. Joynes stated Jeff Beahen, former Elk River Chief, is the top candidate. Joynes continued to discuss the recommendation to proceed with only the top candidate and the process that would be followed.

Bunting commented on the process the consultant and staff has gone through to get to this point stating it is unlike anything the City has ever done; a complex process using a lot of people with a neutral point of view. Bunting noted that nobody on the council has met or spoken to any of these people stating that is important when it comes to the neutrality of this process. Bunting stated he doesn't see interviewing three candidates as a necessity.

Ihli stated he has tremendous faith in the consultants and thinks the process is fair; agrees with Bunting.

Bell stated he believes and trusts the selection process has been thorough, fair, and done well. However, he stated he has little different take on this than his colleagues. Given the history in the past several years and the people out there in the community that have voiced an opinion on this subject, we would be doing a great error to not involve the public in interviewing these folks. He has very little doubt the outcome would change, but thinks it would be a significant challenge in the future for us to have skipped that process. The decision will be remembered. Bell stated he strongly thinks we need to bring three finalists in and go through the motions and finish the process. Bell stated he wants to honor the process that was presented by the consultants in the beginning and complete it. Bell asked if some of the costs can be delayed. Is there a reason to do a background investigation prior to Council interviewing, or can it wait until after?

Joynes stated he can delay backgrounds until we have one finalist, however cautioned against that because a background investigation brings a lot of information into the process.

Stanley stated she has to agree with Bell. Stanley questioned if three candidates needed to be interviewed, or maybe just the top two.

Bell proposed going the next step in the process with the top two candidates. This is the process we agreed to start with. Possibly delay the background checks one step in the process.

Bunting discussed a timeline; we would be looking at early to mid-July before a new Chief would start.

There was continued discussion about proceeding with background investigations prior to the Council interviews and if the Council had the flexibility in their schedules to move the interviews up from June 2nd.

Bell moved, Stanley seconded a motion to proceed with top two candidates with the previously planned process. Motion carried 3-1; Ihli opposed.

Joynes stated Ross Gullickson, with Three Rivers Parks system was named as the second highest scoring candidate.

7.04 MS4 Position Description and Authorize Advertisement for Hire
Public Works Supt. Seifert introduced the position description of a Water Resources Technician/Non-Building Code Inspector and the necessity for the position. Seifert discussed the responsibilities position, part of which is to satisfy newly required responsibilities of the combined community as they relate to water quality and water resource issues for the City of Rogers. Another major responsibility would be the non-building code inspections which will then free up staff time to take on the additional work in the parks.

Bunting stated this position was part of our budgeting process and Council was aware of it.

Bell moved, Ihli seconded a motion to approve the position description and authorize the advertisement for hire for the Water Resources Technician/Non-Building Code Inspector position. Motion carried 4-0.

8. Other Business
None.

9. Correspondence and Reports
9.01 April Police Report
9.02 Elm Creek Watershed Minutes – March 14, 2012
9.03 2012 Parks Equipment Certificate Purchases
No action taken.

10. Adjourn
Bell moved, Ihli seconded a motion to adjourn at 7:48 p.m. Motion carried 4-0.

Respectfully submitted,

Stacy Doboszenski
Assistant City Administrator/Clerk