1. Call to Order. The regular meeting of the Council of the City of Rogers was called to order by Mayor Grimm on Tuesday, April 24, 2012 at 7:00 p.m. at Rogers Community Center, 21201 Memorial Drive, Rogers, MN, 55374.
Council present: Rob Bell, Jay Bunting, Jason Grimm, Rick Ihli, and Maureen Stanley.
Staff present: Stacy Doboszenski, Assistant City Administrator; Brad Feist, Fire Chief; Steve Stahmer, City Administrator; Bret Weiss, City Engineer; and Lisa Wieland, Finance Director.
2. Open Forum
4. Approve agenda
The agenda was set as submitted.
5. Consent Agenda
5.01 Approval of Minutes from April 10, 2012 City Council Meeting
5.02 Approval of Bills and Claims
5.03 Acceptance of Payment from Resident Dick Martin
5.04 Approval of Resolution No. 2012-18, A Resolution Granting Site Plan Approval for Decimet Sales, Inc.
5.05 Approval of Resolution No. 2012-19, A Resolution Granting Final for Liberty Industrial Park at Diamond Lake 2nd Addition
5.06 Adopt Ordinance No. 2012–03, An Ordinance Amending the Rogers City Code (Part 2, Chapter 125 – Zoning) Establishing B-3 District and Summary Ordinance No. 2012-03
5.07 Sign Ordinance Review
5.08 Restaurant Parking Standards – Zoning Ordinance Amendment
5.09 Planning Commission Date – Resolution No. 2012-20
5.10 Approval of a Minnesota Lawful Gambling Exempt Permit to Word of Peace Lutheran Church to Conduct a Raffle on August 9, 2012, for Their Annual Corn Feed, located at 21705 129th Ave. N.
5.11 Approval of 2012 Annual Aquatic Weed Control Contract
5.12 Final Scope of Services for Trail Haven Road Reconstruction Project
5.13 Annual Portable Restroom Contract
5.14 Significant Industrial User Wastewater Discharge Permit
5.15 Approval of a Minnesota Lawful Gambling Exempt Permit to Rogers High School Band Boosters to Conduct Bingo on April 26, 2012, at the Rogers Community Room, located at 21201 Memorial Drive
5.16 Approval of Resolution No. 2012–22, A Resolution Establishing the City's Intent to Re-Assess Levy 16767 Against Certain Properties Within Territorial View Second Addition, Rogers, Minnesota
5.17 Approval of Resolution No. 2012-23, A Resolution Providing for Redemption of Certain Outstanding G.O. Bonds
Grimm pulled 5.04
Bell pulled 5.17
Bunting moved, Bell seconded a motion to approve the consent agenda less items 5.04 and 5.17. Motion carried 5-0.
The applicant requested a reduction in the number of required parking spaces on phase one. The parking requirements are 38 in phase one and 38 in phase two. The applicant is requesting the Planning Commission consider rather than 38 actual spaces being built, 23 spaces on day one and showing proof of parking for at least 38 spaces for phase one. The applicant doesn't believe they need 38 on day one, but will ultimately need 76 on complete build out.
The applicant is requesting the Council approve the item as is with the caveat that the applicant can go back to the Planning Commission for request to only build 23 spaces at this time with proof of parking for 38 spaces. Bunting moved, Ihli seconded a motion to approve 5.04 based on the request by the applicant. Motion carried 5-0.
Bell stated he pulled the item because of the late notification and the inability to read the memo. Finance Director Wieland provided an explanation on the memorandum; four different bond issues staff would like to call early. Wieland proceeded through each of the bonds recommended for calling and explained the interest savings for each bond.
Bell moved, Stanley seconded a motion approving 5.17. Motion carried 5-0.
6. Public Hearings
7. General Business
7.01 Consider Speed Signage Modifications for Rogers Drive from CSAH 144 to South Diamond Lake Road – Resolution No. 2012 – 21
Engineer Weiss recommended one of the following actions for speed signage on Rogers Drive:
1. Do not authorize a speed study or a change in the speed at this time.
2. Authorize the public works staff to replace the current 30 mph signs with 35 mph signs
3. Approve a resolution requesting MnDOT complete a formal speed study to consider a change to the current speed limit.
Weiss explained the MnDOT opinion is that it would be at least a 35 to 40 mph zone.
Council had no questions. Ihli stated if we raise the speed limit, they will only drive faster.
Bunting stated in talking with neighbors, they felt 35 was high enough.
Bell stated one of the issues that comes up for him with residents frequently is that stretch of road being signed less than the average flow of traffic and having speed traps set on that set of road. He stated he is an advocate of setting speeds at the habits and characteristics of the road.
Bell moved to authorize the third option; request a speed study from MnDOT. Motion died for lack of a second.
Bell stated in light of that failure, he moved for option number two; authorize the public works staff set signs at 35 mph. Motion carried 3-2; with Grimm and Ihli opposed.
7.02 Termination Agreement with Medline Industries
Administrator Stahmer stated the subsidy is no longer needed and in the best interest of Medline to terminate the subsidy. Stahmer explained the project was still constructed as it would have been required under the subsidy. The $200,000 previously committed would then be eligible for other TIF eligible projects.
Grimm stated we did the right thing and has no issue with approving this.
Bunting moved, Stanley seconded a motion to approve the Termination of Business Subsidy Agreement with Medline Industries and to approve its execution by the Mayor and City Administrator. Motion carried 5-0.
8. Other Business
8.01 Washington DC Trip Discussion
Staff asked that one item be added; the Washington DC trip the first week of June.
Grimm stated the reason for the trip would be for funding requests for Highway 101 and County Road 144 and County Road 144 and Brockton Lane.
Ihli stated his thought is to go lean and mean; have the City see the savings and pass on going. Ihli stated Mayor Grimm, Councilmember Bunting, and whomever else goes would provide a good representation for the City.
Stanley will be passing on the trip as well and agrees with Ihli.
Bell stated at this point cannot commit, but hopes to know within a week or two; stating he sees good value in the endeavor. If it works out he would like to go as well.
Bunting stated he would be attending.
Grimm stated a presence needs to continue in future years with future Councils.
No formal action taken.
9. Correspondence and Reports
9.01 Transportation Task Force Minutes
9.02 Park Board Minutes – March 8, 2012
No action taken.
Bunting moved, Bell seconded a motion to adjourn at 7:23 p.m. Motion carried 5-0.
Assistant City Administrator/Clerk