1. Call to Order. The regular meeting of the Council of the City of Rogers was called to order by Mayor Grimm on Tuesday, April 10, 2012 at 7:00 p.m. at Rogers Community Center, 21201 Memorial Drive, Rogers, MN, 55374.
Council present: Rob Bell, Jay Bunting, Jason Grimm, Rick Ihli, and Maureen Stanley.
Staff present: Stacy Doboszenski, Assistant City Administrator; Brad Feist, Fire Chief; John Seifert, Public Works Supt.; Robert Shellum, Interim Director of Public Safety; Steve Stahmer, City Administrator; Bret Weiss, City Engineer; and Lisa Wieland, Finance Director.
2. Open Forum
4. Approve agenda
The agenda was set as submitted.
5. Consent Agenda
5.01 Approval of Minutes from March 27, 2012 City Council Meeting
5.02 Approval of Bills and Claims
5.03 Approval of a Minnesota Lawful Gambling Permit to Albertville Lions to Conduct a Raffle on September 8, 2012 at the Crow River Sportsman Club, located at 27101 Territorial Road
5.04 Transient Merchant High Density Traffic Map Update
5.05 Appointment of Rogers Fire Department Officers
5.06 Approval of Temporary One-Day On-Sale Liquor License to the Rogers Lions Club for a Pitchfork Fondue Dinner on Saturday, May 5, 2012 at 21201 Memorial Drive
5.07 Acknowledgment of Gift from Dahlheimer Real Estate Partnership
5.08 Renaming/Redesignation of Bob Shellum to Interim Director of Public Safety
5.09 Senior Service Internship
5.10 Update on Police Chief Selection Process
Bunting moved, Ihli seconded a motion to approve the consent agenda. Motion carried 5-0.
6. Public Hearings
7. General Business
7.01 Authorization to Hire Three (3) Paid On-Call Firefighters
Chief Feist addressed the Council regarding the candidates for hire. After the interview process, the pool was narrowed to six candidates and he requested permission from Council to put the top three candidates through the second phase of the hiring process. Feist also informed Council of a $3400 grant being received for 2012 and possibly 2013.
Council thanked Chief Feist and commented on the department doing a great job.
Bunting moved, Stanley seconded a motion authorizing Chief Feist to notify the top three candidates from the register to complete their background checks and health physical/lung capacity exams. Motion carried 5-0.
7.02 Approve a Proposal for Engineering Services related to completing the Preliminary Design Process and Final Environmental Documentation for the TH 101 and CSAH 144 Interchange Project
Engineer Weiss provided a powerpoint presentation regarding the proposed preliminary design process/engineering services for the CSAH 144 and TH 101 interchange project. Weiss discussed funding; SaM funding received and STP funding applied for. Weiss stated we may not know if we have all the funding until August, 2012. The City will have invested around $325,000 into the project to do the ground work to get this project ready. Weiss stated he is very optimistic the City will get the funding.
Weiss proceeded through his presentation, highlighting the following:
• Study purpose
• Project need
• Project timeline
• Study timeline and preliminary design
• Study timeline and final design
• Concepts under consideration; tight diamond and diverging diamond interchange
• Concept evaluation and selection
• Open House
• Right-of-way acquisition
• Recommended action
Grimm discussed the pros and cons of approving the project and whether or not we get the funding. Grimm also discussed the City of Otsego's contribution of $100,000.
Stahmer asked Weiss to provide information on what items would need to be updated if the City did not get the funding and the project would need to be shelved. Weiss stated the environmental process is really the only one that would need to be updated.
Ihli asked if there is a downsized version of the overpass in case we didn't get the funding. Weiss stated no.
Weiss also mentioned the City's $1M contribution to include a signal at James Road and County Road 144 and how that investment would be considered part of the City's portion to the overall project.
Bunting talked about the dangers of the intersection with the school kids. Bunting stated we need to do this now acknowledging there is a risk.
Stanley asked, once we complete this $191,000 part of the project, what more needs to be done? Weiss stated MnDOT will be asked to contribute more to this project - as long as we get the dollars to line up with where we can spend the dollars, we will be in good shape.
Stanley asked how far along in this process do we have to go so that we are ready for the money should we get it; do we have to go to final design?
Weiss stated the final design will hopefully be in September and should know by then if funding is available.
Bell moved, Bunting seconded a motion approve the proposal from WSB & Associates, Inc. in the amount of $191,000 for providing professional engineering services as they relate to finalizing the preliminary layout and cost estimate and environmental documentation for the TH 101 and CSAH 144 Interchange Project.
Jim Kelly, former Hassan Supervisor asked if this includes some kind of lane situation to help at the base of the flyover so that cars are not weaving at the end of the flyover.
Engineer Weiss stated the off ramp will try to be shorted and the addition of an auxiliary lane.
Motion carried 5-0.
7.03 Consider Requesting a Speed Study for Rogers Drive from CSAH 144 to South Diamond Lake Road
Engineer Weiss stated a resolution was included in the packet in the event the Council wanted to formally request a speed study on Rogers Drive from CSAH 144 to South Diamond Lake Road.
There was discussion between Council and staff regarding the potential speed posting and whether or not advisory signs could be posted for 30 mph around the two corners by the movie theater.
Bunting expressed his concern if the study produced a 40 mph posting.
There was continued discussion regarding the potential results from a speed study. Council asked Shellum his opinion about the placement of a stop sign by Cub and the history of accidents. Shellum stated a stop sign is not a good idea. In terms of history, there really is no history of traffic accidents along that stretch of Rogers Drive.
Council and staff discussed the results from the City's study stating 85% of the traffic was driving between 36 and 39 mph.
Stahmer asked is it safe to say the safest speed is at the 85th percentile? Engineer Weiss stated yes, that is generally the safest.
Weiss suggested having a discussion with MnDOT regarding this section of road and the potential findings from a speed study.
Bunting moved, Stanley seconded a motion to authorize the Engineer to have the ambiguous discussion with MnDOT prior to approving the speed study. Motion carried 5-0.
8. Other Business
9. Correspondence and Reports
9.01 March Police Report
9.02 Preliminary Scoping Audit – McKinstry
9.03 Elm Creek Watershed Meeting Minutes – February 8, 2012
9.04 Rogers Park Board Agenda – Meeting held February 9, 2012
No action taken.
Ihli moved, Stanley seconded a motion to adjourn at 7:53 p.m. Motion carried 5-0.
Assistant City Administrator/Clerk