1. Call to Order. The regular meeting of the Council of the City of Rogers was called to order by Mayor Grimm on Tuesday, January 10, 2012 at 7:00 p.m. at Rogers Community Center, 21201 Memorial Drive, Rogers, MN, 55374.

Council present: Rob Bell, Jay Bunting, Jason Grimm, Rick Ihli, and Maureen Stanley.

Staff present: Gary Buysse, Liquor Operations Manager; Stacy Doboszenski, Assistant City Administrator; Steve Grittman, City Planner; John Seifert, Public Works Supt.; Steve Stahmer, City Administrator; Bret Weiss, City Engineer; and Lisa Wieland, Finance Director.

2. Open Forum
None.

3. Presentations
3.01 Rogers Lions Donation to Park and Rogers Fire Auxiliary

Harold Trombley presented two checks to the City of Rogers, one as a donation to the Lions park fund and one for the Fire Auxiliary.

Grimm stated, as always, once again one of the greatest charitable organizations he has had the opportunity to deal with.

Council thanked the Lions for their donations.

4. Approve agenda
The agenda was set as submitted.

5. Consent Agenda
5.01 Approval of Minutes from December 29, 2011 City Council Meeting
5.02 Approval of Bills and Claims
5.03 Approval of Resolution No. 2012-01, A Resolution to Apply to Participate in the National Flood Insurance Program
5.04 Approve Renewal of On-Sale Liquor License for Applebee's
5.05 Approve Renewal of On-Sale Liquor License for Broadway Bar & Pizza
5.06 Approve Renewal of On-Sale Liquor License for Guadalajara's Mexican Restaurant
5.07 Approve Renewal of On-Sale Liquor License for Maynard's Restaurant
5.08 Approve Renewal of On-Sale Liquor License for Wellstead of Rogers
5.09 Approve Renewal of On-Sale Liquor License for Stonelounge
5.10 Approve Renewal of 3.2 and Wine License for Angeno's Pizza and Pasta
5.11 Approve Renewal of 3.2 and Wine License for Noodles & Company
5.12 Approve Renewal of 3.2 and Wine License for Cottage Grill
5.13 Approve Renewal of 3.2 and Wine License for Hong Thai Restaurant
5.14 Approve Renewal of 3.2 Off-Sale Liquor License for Cub
5.15 Approve Renewal of 3.2 Off-Sale Liquor License for Super America
5.16 Approve Renewal of 3.2 Off-Sale Liquor License for Target Super Stores
5.17 Approve Renewal of 3.2 Off-Sale Liquor License for Holiday Station Store #307
5.18 Approval to Accept Donation to the Park Fund from Rogers Lions Club
5.19 Approval of Resolution No. 2012-02, A Resolution Approving Classification of Tax-Forfeited Lands as Non- Conservation Land (Outlot B, Territorial View 2nd Addition)
5.20 Approve Change Order No. 1 for the Extension of John Deere Lane from Main Street to CSAH 81
5.21 Approval of Cooperative Purchasing Agreement
5.22 Approval of 2011-2012 Ice Contracts
5.23 Approval of BCA JPA and Amendment
5.24 Approval of Resolution No. 2012-03, A Resolution Designating Precincts for the City of Rogers and Former Hassan Township
5.25 Approval of a Minnesota Lawful Gambling Permit to Hanover Crow River Lions to Conduct a Raffle on February 10, 2012 at the Wellstead of Rogers, located at 20500 S. Diamond Lake Road

Bunting moved, Bell seconded a motion to approve the consent agenda. Motion carried 5-0.

6. Public Hearings
None.

7. General Business
7.01 Annual Appointment Process
Assistant Administrator Doboszenski briefly reviewed the process for annual appointments and stated that staff has made some recommendations for various items.

Acting Mayor: Grimm recommended Jay Bunting be Acting Mayor.

Bell moved, Stanley seconded a motion to appoint Jay Bunting as Acting Mayor. Motion carried 5-0.

Official depositories: Bunting moved, Stanley seconded a motion setting the official depositories as stated in the packet. Motion carried 5-0.

City Attorney: Bell moved, Bunting seconded a motion setting Carson, Clelland, and Schreder as City Attorney. Motion carried 5-0.

City Engineer: Bell moved, Bunting seconded a motion setting WSB, Bret Weiss as City Engineer. Motion carried 5-0.

City Planner: Bell moved, Stanley seconded a motion setting NAC, Steve Grittman, as the City Planner. Motion carried 5-0.

Building Official: Stanley moved, Bell seconded a motion setting Metro West Inspection Services, Inc. as the City's building official. Motion carried 5-0.

Fire Marshall: Bunting moved, Stanley seconded a motion setting Brad Feist as Fire Marshall. Motion carried 5-0.

Legal paper: Bunting moved, Stanley seconded a motion appointing North Crow River News as the City's legal paper. Motion carried 5-0.

Representatives to the Planning Commission: Bunting moved, Bell seconded a motion setting Ihli as the primary representative and Grimm as the secondary. Motion carried 5-0.

Representative to the Park Commission: Bunting moved, Ihli seconded a motion setting Stanley as the primary representative and Bell as secondary. Motion carried 5-0.

Arena Commission: Bell moved, Stanley seconded a motion setting Bunting as the primary representative and Grimm as the secondary. Motion carried 5-0.

Fire Relief representatives: Bunting moved, Stanley seconded a motion setting Grimm as the primary and Ihli as the secondary representative. Motion carried 5-0.

Elm Creek Watershed Management: Bell moved, Ihli seconded a motion appointing Kevin Julie as the representative to the Elm Creek Watershed Management Board. Motion carried 5-0.

Senior Advisory Board: Bunting stated he talked to the head of the Senior Advisory Board and stated it is becoming increasingly difficult for him to attend daytime meetings. Council asked Senior Advisory members who were present if it is possible to hold evening meetings. The Seniors stated they would have to get back to the Council.

Rick stated he could participate if it was later, such as 5:00 p.m.

Bunting moved, Bell seconded a motion to table appointing representatives to the Senior Advisory Board. Motion carried 5-0.

Liquor Commission: Bunting moved, Bell seconded a motion appointing Bunting and Bell to the Liquor Commission. Motion carried 5-0.

Transportation Task Force Committee: Stanley moved, Ihli seconded a motion appointing Bell and Bunting to the Transportation Task Force Committee. Motion carried 5-0.

Police Commission: Grimm stated since we are currently evaluating the police department, he thinks we should table the appointments to the Police Commission.

Grimm moved, Bunting seconded a motion to table the appointment until such time a chief is hired. Motion carried 5-0.

Annexation Task Force Committee: Bunting moved, Ihli seconded a motion appointing the members listed in the memo to the Annexation Task Force Committee. Motion carried 5-0.

Library Scoping Committee: Bell moved, Grimm seconded a motion appointing Bunting and Stanley. Motion carried 5-0.

School Diversity Committee: Bell moved, Bunting seconded a motion appointing Ihli and Grimm. Motion carried 5-0.

7.02 Planning Commission Appointments
Administrator Stahmer read the five names being recommended for appointment to the Planning Commission. Stahmer stated staff may have to work on the expiration of the terms, asking that they be appointed tonight with a recommendation or clarification from the Planning Commission on the expiration of the terms.

Bunting questioned if we should be appointing members in the event the term is too long. Staff stated they will give the appointee the option.

Bunting moved, Ihli seconded a motion to appoint the following members to the Planning Commission:

1. Carl Busch – Planning Commissioner, term to expire December 31, 2014
2. Lori Ende – Planning Commissioner, term to expire December 31, 2014
3. Dick Martin – Planning Commissioner, term to expire December 31, 2014
4. Dennis Meadows – Planning Commissioner, term to expire December 31, 2014
5. Steve Swanson – Alternate Planning Commissioner, term to expire December 31, 2014

Motion carried 5-0.

7.03 Update and Action Items Related to Brockton/Transportation Work Session
Engineer Weiss briefly updated Council and the public on the purpose of the 6:00 work session. At this time, if the City Council is interested in re-discussing the resolution, then one of the dissenting members would request that it occur.

Bunting stated as a dissenting vote, his is fine with bringing the resolution forward.

Bunting moved, Stanley seconded a motion to bring the joint resolution back on the table. Motion carried 5-0.

Weiss discussed the six reasons highlighted at the workshop session as to why the Council should consider the adoption of the joint resolution.

Bunting stated he is bringing this back and plans on approving the resolution. Bunting stated this project is a $20 million project for the interchange and has $60 million in funds that will be needed for feeder roads for the interchange. Bunting stated his main concern is this is effecting traffic that is a mile or two away. Bunting stated it will affect the eastern half of the City. It is imperative that other entities such as the County and State step up to assist with the roads that lead to the interchange. This is not a top priority of our City but generally a good thing. Bunting stated this is the best recommendation/option that the steering committee has brought forward.

Stanley agrees with Bunting and shared concern of the cost of the improvements for the feeder roads leading to the interchange. Stanley supports that this is the best solution among all of those studied. Financial concerns need to be on the record.

Bunting moved, Ihli seconded a motion to adopt Resolution No. 2012 – 04, A Resolution Jointly Approving the Recommendation of the Brockton Planning Steering Committee Selecting the Offset Interchange Design as the Regionally Approved Alternative. Motion carried 5-0.

8. Other Business
None.

9. Correspondence and Reports
9.01 December Police Report
9.02 GreenStep Welcome Letter

No action was taken.

10. Adjourn
Bunting moved, Stanley seconded a motion to adjourn at 7:27 p.m.

Respectfully submitted,
Stacy Doboszenski
Assistant City Administrator/Clerk