1. Call to Order. The workshop session of the Council of the City of Rogers was called to order by Mayor Bunting on Tuesday, December 11, 2012 6:00 p.m. at Rogers Community Center, 21201 Memorial Drive, Rogers, MN, 55374.
Council present: Rob Bell, Jay Bunting, Don Hall, Rick Ihli, and Maureen Stanley.
Staff present: Jeffrey Beahen, Police Chief; Gary Buysse, Liquor Operations Manager; Stacy Doboszenski, Assistant City Administrator; Brad Feist, Fire Chief; Steve Stahmer, City Administrator; John Seifert, Public Works Supt.; and Lisa Wieland, Finance Director.
2. 2013 Budget Discussion
Administrator Stahmer opened the meeting explaining the items that are to be reviewed during the workshop session.
Council was handed a powerpoint presentation which was discussed by Stahmer highlighting the following:
• Net Tax Capacity/General Fund Budget History
• Net Levy, Annexation Impacts
• Property Tax Rate Comparisons
• Fiscal Disparities Impacts in 2013
Council and staff then reviewed the 2013 Property Tax Levy Information spreadsheet located within the 2013 budget document; specifically the adjusted net tax capacity.
Hall stated we keep comparing what Hassan's rate would have been, but we need to start focusing on what we are offering the Hassan residents that they didn't have before.
Bell asked how the $18.1M tax capacity compares to the cities around us. Stahmer provided an example of Rogers compared to Orono.
Wieland explained the two items that will be before the Council at the regular meeting is to set the levy and to approve the entire budget document. Wieland further explained with approval of the budget, Council would be approving step increases, health insurance increases; however no new hires would be approved unless they came back before the Council.
Truth in Taxation Sample Proposed 2013 Property Tax Statements:
Wieland reviewed her sample tax statements with Council to be used as reference during the public hearing portion of the meeting.
Ihli asked how many people have contacted the City regarding their notice received. Staff stated approximately 18. Three to four of them were questioning their valuation more than the tax statement.
Wieland then reviewed the Fee Schedule proposed for 2013. Wieland highlighted the changes for Council.
Special event fees were discussed with Council; specifically tent inspection fees.
Bunting asked about the tent inspection fees stating part of it seems like it should be part of the job anyway.
Feist stated that anything over 200 square feet needs to meet fire code. Feist provided examples of what is being inspected during an inspection. Feist also discussed accessibility inspections during the tent inspections.
Council and staff discussed at length the proposed tent inspection fees and the tiered fee structure.
Wieland stated there are groups that are non-resident and non-local that will be applying for the special events and tents.
Hall stated he does not have a problem with the permit fee, if that needs to be raised to cover some of the tent fee then he agrees. Hall stated he believes there should be some differentiation. We can't say we are offering services, then charging for them too.
There was discussion regarding a one-time annual fee versus a per event fee for tents.
Beahen addressed the Council regarding tent inspections providing some experiences that he has with special events. Part of this is a proactive approach to what we are going to handle in the future. Hundreds of events per year are handled in other communities.
Bunting suggested staff review tent fees stating he is concerned about hurting the smaller organizations.
Feist suggested and Council agreed with removing tent fees from the fee schedule to be approved today and bring it back in 2013 by amending the fee schedule.
Wieland continued through the proposed fee schedule highlighting the changes from 2012 to 2013.
No other questions from Council.
Bell moved, Stanley seconded a motion to adjourn the budget workshop at 6:54 p.m.
Assistant City Administrator/Clerk