1. Call to Order. The regular meeting of the Council of the City of Rogers was called to order by Mayor Bunting on Tuesday, November 27, 2012 at 7:00 p.m. at Rogers Community Center, 21201 Memorial Drive, Rogers, MN, 55374.
Council present: Rob Bell, Jay Bunting, Don Hall, Rick Ihli, and Maureen Stanley.
Staff present: Jeff Beahen, Police Chief; Gary Buysse, Liquor Operations Manager; Jeff Carson, City Attorney; Stacy Doboszenski, Assistant City Administrator; Brad Feist, Fire Chief; John Seifert, Public Works Supt.; Steve Stahmer, City Administrator; Bret Weiss, City Engineer; and Lisa Wieland, Finance Director.
2. Open Forum
3.01 Rogers-Hassan Senior Friendship Group (501C3)
Pat Johnson addressed the Council stating the Senior Friendship Group has their commitment of $5,000 to the City. Their hope is that any unspent funds will be carried over to 2013. Mrs. Johnson thanked Maureen Stanley and Rick Ihli for attending their meetings. The check for $5,000 made payable to the City was presented to Council.
Council and staff thanked them for their contribution.
4. Approve Agenda
The following item was added under Other Business:
8.01 Retreat Date and Location – Bunting
5. Consent Agenda
5.01 Approval of Minutes from November 13, 2012 Workshop Minutes and November 13, 2012 City Council Meeting Minutes
5.02 Approval of Bills and Claims
5.03 Cancel the December 25, 2012 City Council Meeting
5.04 2012 Audit Engagement Letter
5.05 Amendment to George Weber and Orchid Avenue Sprint Antenna Leases
5.06 Approval of the Rogers Youth Hockey Association Ice Contract
5.07 Schedule a Budget Workshop at the Community Room for Dec. 11, 2012 at 6:00 p.m.
Bell moved, Ihli seconded a motion to approve the consent agenda. Motion carried 5-0.
6. Public Hearings
7. General Business
7.01 Relief Request for the Pending Assessment for Delinquent Sewer and Water Charges- Trombley - 13745 Wellstead Drive Rogers, MN
Doboszenski provided background information on the request by the Trombleys for relief of the pending assessment for delinquent sewer and water charges.
Mr. Trombley was present and addressed the Council stating he has reviewed the staff memo to Council. Trombley stated he understands that we do not want to set a precedence. In the past, all matters were resolved through the closing company – this is a different set of circumstances. Right now they feel they are being penalized by their closing company and the real estate agents. They understand that the City needs to collect their funds. He is standing before the Council hoping for some relief on this assessment.
Ihli stated in thinking this over he doesn't think there is any precedent at all that would allow us to let this fee go away. Ihli suggested breaking the payment down into monthly payments, but doesn't think there is a precedent to forgive the assessment.
Doboszenski explained how the assessment is placed against the property taxes.
Trombley asked for the late fees to be forgiven.
Carson stated the problem is the Council needs to treat all properties equal when assessing.
Bunting stated he has a lot of sympathy for the situation. Trombley stated this is the second home he has purchased. Bunting talked about hardships that are created by real estate agents. This is the first time we have not been able to get some sort of satisfaction from the closing company. Bunting stated it is unfortunate that is the way it is.
Hall concurs, feels the heartache, and thinks the closing company would be the responsible party. From the City's standpoint, we can't forgive the assessment. Hall stated there is cash value in attorney time and staff time in trying to assist in the process. Mr. Trombley stated he appreciates the help he has been given.
Bell moved, Ihli seconded a motion to proceed with assessment against the property located at 13745 Wellstead Drive. Motion carried 5-0.
7.02 Authorization to Extend Conditional Job Offer to Police Candidate
Chief Beahen addressed the Council regarding the request to extend a conditional job offer to a police officer candidate. Beahen stated this would be to back-fill the opening created when Courtright left the agency to work for City of Brooklyn Park PD. Staff interviewed an initial eight experienced candidates and four were selected for a second interview. Of those candidates, Mr. Jared Peterson, who has six years exemplary service with the Marshall Police Department, is being recommended. Beahen stated Mr. Peterson is recommended to start at the one year step and he supports that small step increase at the start of his career in Rogers.
Bunting stated we had the opportunity to speak with the candidate and he can hit the ground running. Bunting stated he agrees with the Chief.
Stanley asked if we have started someone within the step in the past. Staff stated yes.
Bunting moved, Hall seconded a motion to approve the authorization to extend a conditional job offer contingent on successful completion of the background, physical and psychological processes, to Mr. Jared Peterson as a police officer for the City of Rogers. Motion carried 5-0.
8. Other Business
8.01 Council Retreat
Bunting discussed having a City Council retreat stating this is a unique situation where all members have some experience on the Council.
At this point, Council and Council-elect Darren Jakel opened their calendars for the scheduling of a Council/Staff retreat.
Council directed staff to work with the following three dates for a retreat and to find a location: February 16, February 23, and March 9.
9. Correspondence and Reports
9.01 City of Rogers Park Board Minutes
9.02 Elm Creek Watershed Management Commission Minutes
9.03 Transportation Task Force Minutes
9.04 Purchase a Thermal Imaging Camera
Bell moved, Stanley seconded a motion to adjourn at 7:21 p.m. Motion carried 5-0.
Assistant City Administrator/Clerk