2012 Agendas / Minutes

MINUTES

ROGERS PLANNING COMMISSION

APRIL 17, 2012

CALL TO ORDER
The meeting of the Rogers Planning Commission was held on April 17, 2012 at 7:00 p.m. was called to order with Commissioners Denker, Busch, Martin, Meadows, Knapp and Swanson present.

Also present were City Planning Consultant Steve Grittman, Deputy Clerk Splett and Councilmember Ihli.

Member(s) excused: Ende, Noto, and Terhaar.

OPEN FORUM
No one wished to speak.

SET AGENDA
The agenda was set as submitted.

CONSENT AGENDA*
A. Approval of the March 20, 2012 Planning Commission Minutes
Commissioner Meadows moved, Commissioner Swanson seconded a motion to approve the Consent Agenda as submitted.

On the vote, all members voted AYE. Motion carried.

NEW BUSINESS
A. Request by Decimet Sales, Inc. for Site Plan Approval, Located at 14520 Main Street
Planning Consultant Grittman provided the background information commenting on the following:
• Proposed 40,000 sq.ft. 1st phase on the east side of lot
• Existing building on site used for storage only
• Newly paved driveway through property from James Road to Quiriam Dr.
• The full build-out of the property will require 76 parking spaces
• No signage has been submitted with the plans but will need
• Landscaping between loading docks on the east and James Road

The Planning Commission discussed the following:
• Jason Hines was present and stated they are thinking of planting wildflowers under the power lines to add some color. Will provide a complete landscape plan for review.
• Jack Hines stated that the second phase would be approximately 5-10 years from now

Commissioner Knapp moved, Commissioner Martin seconded the motion to recommend approval that the plans generally meet the City's zoning ordinance requirements for development in the B-3 District. Because the site is being developed in phases, the following conditions are recommended by staff as a part of the site plan approval:
1. Phasing limits are defined for grading and drainage, and other site improvements shown on the full build-out plans.
2. Parking supply is expanded by a total of 5 parking spaces, at least 38 of which should be improved as a part of Phase 1.
3. The applicant verify that the south drive aisle will be improved with paving and curbing (this area should accommodate the additional parking as noted).
4. Landscaping plans are modified to:
    a. Revise plantings in the power line easement, as necessary.
    b. All areas disturbed from grading and construction activities are sodded during the Phase 1 project.
    c. Additional tree planting is provided in the open spaces adjacent to James Road for aesthetic purposes, although full screening is not required.
5. Signage for the site meets the City's code requirements as specified in the Regional Business sign overlay district regulations.
6. Grading, drainage, utilities, and related services are reviewed and approved by engineering and public works staff.
7. Lighting plans are verified at construction for compliance with City code requirements.
8. Comments and recommendations of other city staff.

On the vote, all members voted AYE. Motion carried.

B. Final Plat Approval for Liberty Industrial Park at Diamond Lake 2nd Addition
Planning Consultant Grittman provided the background information commenting on the following:
• Verify that this meets the requirements from the preliminary plat – Liberty Industrial Park at Diamond Lake Addition
• Need engineering verification on easement access
• Developer's agreement will be required
• Site plan approval will be done by staff
• Final staff review will be required prior to signatures

There was a brief discussion by the Planning Commission.

Commissioner Meadows moved, Commissioner Knapp seconded a motion to recommend approval of the Final Plat for Liberty Industrial Park at Diamond Lake 2nd Addition as submitted, subject to the following conditions:
1. The applicant enter into a development contract with the City.
2. The applicant provide drainage and utility easements on the plat at the direction of the City Engineer.

On the vote, all members voted AYE. Motion carried.

C. (tabled) Zoning Ordinance Amendments – B-3 and B-C Districts
Planning Consultant Grittman provided the background information commenting on the following:
• Tabled from the last Planning Commission meeting to enable City Planner Grittman, Mr. Cote, and Mr. Roston to discuss concerns
• Best use for the property
• Move the B-3 district forward with the 3 corrections as discussed

The Planning Commission discussed the following:
• This property has been zoned this way since 2007
• This was a 2 year comp plan process, now 1 individual doesn't like the way it is zoned. They had the opportunity to speak 2 years ago at the public hearing
• Mr. Roston commented that they would like to make the property marketable and would like one more meeting with Mr. Grittman
• Consensus of the Planning Commission was to table the B-C district one more month no longer

Commissioner Martin moved, Commissioner Denker seconded a motion to recommend adoption by the City Council of the proposed B-3 Zoning District with the 3 correction as discussed and to table the B-C zoning district for one more month.

On the vote, all members voted AYE. Motion carried.

A request was made that the completed text for the B-3 zoning district be provided to the Planning Commission.

D. Sign Ordinance Review
Planning Consultant Grittman provided the background information commenting on the following:
• Interest in reviewing signage along the I-94 corridor
• Table provided in the packet shows the City on the lower end for height

The Planning Commission discussed the following:
• Hospital signage in Maple Grove at the new North Memorial Hospital was part of a PUD development that also includes Home Depot and Target
• Rogers is a destination city – not trying to draw people any longer
• Increase the height to possibly 30-35 feet
• As far as square footage for the sign we are good
• Enforcement of the sign ordinance should be done
• Research material from sign companies and provide that to the Planning Commission at the next meeting
The consensus of the Planning Commission was to obtain information from sign companies to see what they provide to other communities and review that information at the next Planning Commission meeting.

No action taken.

E. Review of Parking Standards for Restaurants
Planning Consultant Grittman provided the background information commenting on the following:
• Some ordinances provide a separate requirement for parking for kitchen/employee and on-sale bar area seating
• We are on the low end for sit-down

The Planning Commission discussed the following:
• Sit-down restaurant parking standards
• Would it be asking for too much parking
• Request Council to call public hearing to amend our parking standard to include parking for staff and bar area

Commissioner Martin moved, Commissioner Knapp seconded a motion to recommend that the City Council call for a public hearing at the May Planning Commission meeting to consider the amendment to our parking ordinance to including parking for staff and bar area for restaurants.

On the vote, all members voted AYE. Motion carried.

OTHER BUSINESS
A. Planning Commission Meeting Date
Planning Consultant Grittman provided the background information commenting on the following:
• Potential alternate days of the week to hold the Planning Commission meeting
• Meeting scheduling for moving items forward to the City Council to enable consulting planner to provide the reports
• Possible decrease in time for submittal process

The Planning Commission discussed the following:
• Monday meetings or Thursday meetings
• Won't change publication dates for public hearings
• Fourth Thursday of the month

Commissioner Denker moved, Commissioner Martin seconded a motion to recommend the change in date of the Planning Commission meeting to the fourth Thursday of each month.

On the vote, all members voted AYE. Motion carried.

ADJOURN
Commissioner Knapp moved, Commissioner Meadows seconded a motion to adjourn the meeting at 8:18 p.m.

On the vote, all members voted AYE. Motion carried.

Members

Bernie Terhaar
Alternate #1
Bruce Gorecki
Member
Carl Knapp
Member
Dennis Meadows
Member
Dick Martin
Member
Kevin Jullie
Member
Steve Swanson
Member
Rick Ihli
City Council
Keith Neis
Member