2012 Agendas / Minutes

MINUTES

ROGERS PLANNING COMMISSION

FEBRUARY 21, 2012

CALL TO ORDER
The meeting of the Rogers Planning Commission was held on February 21, 2012 at 7:00 p.m. was called to order with Commissioners Noto, Denker, Ende, Knapp, Busch, Martin, and Meadows present.

Also present were City Planning Consultant Bob Kirmis, Deputy Clerk Splett and Councilmember Ihli.

Member(s) excused: Terhaar and Swanson.

OPEN FORUM
No one wished to speak.

SET AGENDA
The agenda was set as submitted, with item 6.B being continued to the March 20, 2012 meeting.

CONSENT AGENDA*
A. Approval of the January 17, 2012 Planning Commission Minutes
Commissioner Ende moved, Commissioner Knapp seconded a motion to approve the Consent Agenda as submitted.

On the vote, all members voted AYE. Motion carried.

PUBLIC HEARINGS
A. Public Hearing to Consider the Addition of a Floodplain Ordinance
Planning Consultant Kirmis provided the background information commenting on the following:
• Requirement to update – former Hassan Township does have floodplain areas
• Based off of the state model ordinance for the DNR and FEMA requirements
• The administrative section will be revised to include the sections that were omitted
• Met with the DNR and reviewed draft ordinance

Chairman Noto opened the meeting for public comment.

The following comments were registered:
Commissioner Denker inquired if this was a cut and paste from the state ordinance.
Consulting Planner Kirmis stated that it is from the state "model" and has been reformatted.
Commissioner Martin asked that the typos be corrected. Also had concern if the document before them tonight was not complete, he was not comfortable recommending approval of it. He would prefer to see the completed document.
Consulting Planner Kirmis stated that they could hold off on approving this until they have the completed document before them.
Commissioner Martin stated that he cannot approve something without having all of the information here.
Commissioner Noto stated that he would like to have the complete document before them including all changes and corrections.

Commissioner Noto moved, Commissioner Martin seconded a motion to close the public hearing.
On the vote, all members voted AYE. Motion carried.

There was a brief discussion by the Planning Commission.

Commissioner Noto moved, Commissioner Martin seconded a motion to recommend this be tabled to the March meeting to facilitate the addition of the administration sections back into the document as required by FEMA and all of the corrections be incorporated into a complete document.

On the vote, all members voted AYE. Motion carried.

NEW BUSINESS
A. Request by Flame Metals for Site Plan Approval of a 3,000 sq.ft. Addition, Located at 12450 Ironwood Circle

Planning Consultant Kirmis provided the background information commenting on the following:
• 3,000 sq.ft. addition to the north side of the existing building
• This will be used as a material staging area
• Relocate the current signage on the north wall of the building to the north wall of the new addition
• Suggestion to increase the space between the Black Hills Spruce trees from 7 feet to 10 to 12 feet
• There currently are utility lines on the north side of the building which will need to be relocated to accommodate the proposed addition

The Planning Commission discussed to following:
• The relocation of the utility lines will be at the owners expense, not the city
• Reg Plowman, RJ Marco, representing Flame Metals stated that the utility lines will be moved to outside of the new addition
• Setbacks along county roads
• Relocation of the current sign to the new north addition wall

Commissioner Noto moved, Commissioner Denker seconded a motion to recommend approval of the proposed Site Plan for the building addition with the following conditions:
1. The relocated wall sign (on the building addition) shall be subject to a sign permit.
2. Increase the spacing between the proposed Black Hills Spruce trees from 7 feet to 10-12 feet.
3. Grading and drainage issues are subject to comment and recommendation by the City Engineer.
4. Relocation of utility lines per Public Works Director requirements.

On the vote, all members voted AYE. Motion carried.

B. (tabled) Adopt the 2012 Zoning Map
Planning Consultant Kirmis provided the background information commenting on the following:
• Tabled from previous meeting for changes which have been made

The Planning Commission discussed to following:
• Some areas do not look correct – few minor glitches
• Option to proceed with recommending approval to the Council
• Corrections can always be made to the map

Commissioner Martin moved, Commissioner Denker seconded a motion to recommend approval of the proposed zoning map, with notations or corrections made by the Planning Commission be reviewed and included, and that it reflects the consolidated City's planning and land use objectives as reflected in the Comprehensive Plan and related land use policies.

On the vote, all members voted AYE. Motion carried.

ADJOURN
Commissioner Noto moved, Commissioner Martin seconded a motion to adjourn the meeting at 7:32 p.m.

On the vote, all members voted AYE. Motion carried.

Members

Bernie Terhaar
Alternate #1
Bruce Gorecki
Member
Carl Knapp
Member
Dennis Meadows
Member
Dick Martin
Member
Kevin Jullie
Member
Steve Swanson
Member
Rick Ihli
City Council
Keith Neis
Member