2012 Agendas / Minutes

MINUTES

ROGERS PLANNING COMMISSION

JANUARY 17, 2012

CALL TO ORDER
The meeting of the Rogers Planning Commission was held on January 17, 2012 at 7:00 p.m. was called to order with Commissioners Noto, Denker, Ende, Knapp, Busch, Martin, Meadows, and Swanson present.

Also present were City Planning Consultant Steve Grittman, Deputy Clerk Splett and Councilmember Ihli.

Member(s) excused: Terhaar.

OPEN FORUM
No one wished to speak.

SET AGENDA
The agenda was set as submitted.

CONSENT AGENDA*
A. Approval of the December 20, 2011 Planning Commission Minutes
Commissioner Knapp moved, Commissioner Ende seconded a motion to approve the Consent Agenda as submitted.

On the vote, all members Denker, Ende, Knapp, Terhaar, and Busch voted AYE. Member Martin, Meadows and Swanson abstained. Motion carried.

Commissioner Denker welcomed the newly appointed members.

ITEMS RELATING TO THE PLANNING COMMISSION MEMBERSHIP
A. Commission Membership and Offices for 2012
Planning Consultant Grittman provided an update on the appointments and stated that they now need to appoint a Chairman and Vice-Chair for this year.

Commissioner Denker moved, Commissioner Martin seconded a motion to recommend appointing Commissioner Noto as Chairman.
On the vote, all members voted AYE. Motion carried.

Commissioner Noto moved, Commissioner Ende seconded a motion to recommend appointing Commissioner Denker as Vice-Chairman.
On the vote, all members voted AYE. Motion carried.

PUBLIC HEARINGS
A. Public Hearing to Consider a Request by American Tower for a Conditional Use Permit to Install a Generator at 21201 Memorial Drive
Planning Consultant Grittman provided the background information commenting on the following:
• This tower has been here since the 80's with a lease, not a conditional use permit
• This will require an amendment/negotiation of the lease agreements to allow the addition of the generator
• Addition of ground equipment only

Chairman Noto opened the meeting for public comment.

There were no comments registered.

Commissioner Knapp moved, Commissioner Denker seconded a motion to close the public hearing.
On the vote, all members voted AYE. Motion carried.

There was a brief discussion by the Planning Commission.

Commissioner Knapp moved, Commissioner Denker seconded a motion to recommend approval of the Conditional Use Permit as presented. This recommendation is based on a finding that the proposal is governed by a lease with the City of Rogers governing the operation of the site, and which is in compliance with the terms of the City's conditional use permit provisions as specified in the zoning ordinance, as well as a finding that the proposed addition of the generator will not create any negative impacts to surrounding property.

On the vote, all members voted AYE. Motion carried.

B. Public Hearing to Adopt the 2012 Zoning Map
Planning Consultant Grittman provided the background information commenting that with the completion of the full annexation of Hassan Township into Rogers, the zoning map is being updated and revised to incorporate the annexation.

Chairman Noto opened the meeting for public comment.

The following comments were registered:

Planner Grittman stated that the most significant change is along the 101 corridor on the north. This area was defined by Hassan based on the location as a B-3 District (General Business). Rogers does not have a district that the land uses here would translate these uses into therefore we would need to create a B-3 district along with a B-C (Business Campus) district. The 2nd significant change is Hassan had a RE-4 district which is now eliminated. Any properties in the former RE-4 district will now be in the RE-5 district. May need to review/modify development rights.

Commissioner Martin stated that there are 2 or 3 properties that have roughly 20-40 acres. I don't anticipate development happening right away. Readjusting development rights may turn things upside down, but we will get it worked out.

Planner Grittman stated that we now have some Ag Preserve properties which are highlighted in the light green. This is also something the City hasn't had. The Fletcher area has been zoned as a MU-Neighborhood type area.

Commissioner Martin commented that the Fletcher area south of Territorial Road is a historical designation.

Commissioner Knapp moved, Commissioner Martin seconded a motion to close the public hearing.
On the vote, all members voted AYE. Motion carried.

The Planning Commission discussed the following:
• Additional areas of the map to be revised/reviewed and clarified

Commissioner Noto moved, Commissioner Knapp seconded a motion tabling approval to allow staff to make revisions to the map and bring back at the next meeting.
On the vote, all members voted AYE. Motion carried.

NEW BUSINESS
A. Site Plan Approval for the Ground Storage Reservoir and Pumping Facility
Planning Consultant Grittman provided the background information commenting on the following:
• This property is zoned special industry, and meets all requirements
• Future site uses shown on the site plan are not part of this proposal

Public Works Supt. Seifert was available for questions.

The Planning Commission discussed to following:
• No intention at this time to proceed with any of the proposed future uses
• 6 active wells in the City. The pumping capacity will help during the peak demands. It will fill during the evening and pump during the day.

Commissioner Noto moved, Commissioner Ende seconded a motion to recommend approval of the proposed Site Plan for the 2 million gallon concrete ground storage reservoir, with the following condition:
1. Future site improvements which require a building permit are subject to site and building plan review procedures.

On the vote, all members voted AYE. Motion carried.

OTHER BUSINESS
A. Discussion to Review the Member Terms to Address the Recommendation from the Council
There was concern by the Planning Commission having the terms of half of the commission expiring all at one time. This past year, there were four seated members and one alternate member terms that expired. At the end of this year there will be three seated members terms that will expire, and one alternate term expiring in 2013.

After the appointments for this year, there was discussion having 3 year rotations – 3 members every three years. The consensus was in favor of this.

Commissioner Noto moved, Commissioner Martin seconded a motion to recommend revising the Planning Commission terms/appointments to three members every three years with the following terms being changed:

Noto, Knapp, Denker – term ends 2012
Busch, Ende, Terhaar – term ends 2013
Martin, Meadows, Swanson – term ends 2014

On the vote, all members voted AYE. Motion carried.

Commissioner Noto moved, Commissioner Martin seconded a motion to recommend that the current process that anyone interested in being on the Planning Commission including commissioners whose term is about to expire, submit a formal application and goes through the interview process.
On the vote, all members voted AYE. Motion carried.

ADJOURN
Commissioner Noto moved, Commissioner Knapp seconded a motion to adjourn the meeting at 8:00 p.m.
On the vote, all members voted AYE. Motion carried.

Members

Bernie Terhaar
Alternate #1
Bruce Gorecki
Member
Carl Knapp
Member
Dennis Meadows
Member
Dick Martin
Member
Kevin Jullie
Member
Steve Swanson
Member
Rick Ihli
City Council
Keith Neis
Member