2012 Agendas / Minutes

MINUTES
ROGERS PLANNING COMMISSION
SPECIAL MEETING
DECEMBER 17, 2012

CALL TO ORDER
The special meeting of the Rogers Planning Commission was held on December 17, 2012 at 7:00 p.m. was called to order with Commissioners Knapp, Martin, Meadows, Swanson, Denker, Ende and Terhaar were present.

Also present were City Planning Consultant Steve Grittman, Deputy Clerk Splett and Councilmember Ihli.

Member(s) excused: Busch and Noto

OPEN FORUM
No one wished to speak.

SET AGENDA
The agenda was set as submitted.

NEW BUSINESS
A. Request by Grady Kinghorn for Site Plan Approval of a 150,000 sq.ft. Office/Warehouse
Planning Consultant Grittman provided the background information commenting on the following:
• Property is located between Brockton Lane and I-94
• Requesting approval of site plan now and the preliminary/final plat review will be at the regular December Planning Commission meeting
• Timing issues to get the site prep work started
• Site plan is consistent with our current zoning ordinance
• Proposed 150,000 sq.ft. office/warehouse with a future of expansion of up to an additional 50,000 sq.ft.
• Little short on the parking spaces, will have to provide a proof of parking plan
• Review proposed conditions in the packet

The Planning Commission discussed the following:
• Sewer and water services will be provided through a joint powers agreement with the City of Dayton
• City Engineer has met with Dayton regarding the utilities for this site only
• Concerns on traffic that this will bring
• Currently have 25 employees, that could grow in the future to 40 or so
• There will be truck traffic that will be access the site at a planned intersection
• Dave Hanson, CFO Clam Corporation introduced himself stating that they are looking forward to coming to Rogers
• There are no variances requested for this application
• Signage plans will be reviewed by staff. There is one sign proposed on the building.

Commissioner Martin moved, Commissioner Ende seconded a motion to recommend site plan approval of a 150,000 sq.ft. office/warehouse as submitted, subject to the following conditions:

1. A parking demand analysis must be provided and approved indicating that a reduced number of parking stalls will be sufficient in both phases of building development to serve the needs of the buildings employees.
2. Landscaping plans are to be modified and submitted showing additional small tree, shrub or perennial plantings are provided in open space adjacent to Brockton Lane for aesthetic purposes, although full screening is not required.
3. A signage plan for the site will be submitted that meets the City's code requirements as specified in the Industrial General sign overlay district regulations.
4. Grading, drainage, utilities, and related services plans are reviewed and approved by engineering and public works staff.
5. Lighting plans will be submitted that are in compliance with City Code requirements.
6. All documents provided will be reviewed by City Staff for comment and compliance with City Code.

On the vote, all members voted AYE. Motion carried.

OTHER BUSINESS
None.

ADJOURN
Commissioner Martin moved, Commissioner Knapp seconded a motion to adjourn the meeting at 7:17 p.m.

On the vote, all members voted AYE. Motion carried.

Members

Bernie Terhaar
Alternate #1
Brian Denker
Member
Bruce Gorecki
Member
Carl Knapp
Member
Dennis Meadows
Member
Dick Martin
Member
Kevin Jullie
Member
Steve Swanson
Member
Tom Burr
Alternate #2
Rick Ihli
City Council