2012 Agendas / Minutes

MINUTES
ROGERS PLANNING COMMISSION
OCTOBER 24, 2012

CALL TO ORDER
The meeting of the Rogers Planning Commission was held on October 24, 2012 at 7:00 p.m. was called to order with Commissioners Knapp, Martin, Meadows, Swanson and Ende were present.

Also present were City Planning Consultant Steve Grittman, Deputy Clerk Splett and Councilmember Ihli.

Member(s) excused: Denker, Noto, Busch, and Terhaar.

OPEN FORUM
No one wished to speak.

SET AGENDA
The agenda was set as submitted.

CONSENT AGENDA*
A. Approval of the September 27, 2012 Planning Commission Minutes
Commissioner Ende moved, Commissioner Martin seconded a motion to approve the September 27, 2012 Planning Commission Minutes as submitted.

On the vote, all members voted AYE. Motion carried.

PUBLIC HEARINGS
A. Public Hearing to Consider a Zoning Ordinance Amendment to the L-I District
Planning Consultant Grittman provided the background information commenting on the following:
• With the annexation of Hassan into Rogers, the L-I district needed to be updated to address the areas of L-I that do not have City sewer and water service
• There is one other amendment to the language relating to Wind Energy "Conversion" system, rather than the current wording of "Conservation"

Acting Chairman Knapp opened the meeting for public comment.

The following comments registered:
Commissioner Ende inquired if the square footage stayed the same.
Planner Grittman stated that there are not any issues with that.

Commissioner Ende moved, Commissioner Martin seconded a motion to close the public hearing.

On the vote, all members voted AYE. Motion carried.

Commissioner Martin moved, Commissioner Ende seconded the motion to recommend adoption of the amendment as proposed.

There was a brief discussion by the Planning Commission relating to the lots that are less than 20,000 sq.ft. and the location of these lots.

On the vote, all members voted AYE. Motion carried.

B. Public Hearing to Consider Amendments to the Sign Overlay District to Extend it Along the Hwy 101 Corridor
Planning Consultant Grittman provided the background information commenting on the following:
• New B-3 and B-C zoning was adopted earlier this year along the Hwy. 101 corridor to the north boundary of the City of Rogers
• The sign ordinance was not updated to include the new districts
• Currently have been using the RB sign overlay district for this area

Acting Chairman Knapp opened the meeting for public comment.

The following comments were registered:
Commissioner Swanson asked if this would be changing what is allowed.
Planner Gritman stated that this district is allowed monument signs that are 15 ft. tall with a maximum of 100 sq.ft. and are allowed 2 ft. per linear foot of building front with a maximum of 80 sq.ft. of wall signage.

Commissioner Martin moved, Commissioner Ende seconded a motion to close the public hearing.

On the vote, all members voted AYE. Motion carried.

Commissioner Martin moved, Commissioner Meadows seconded the motion to recommend approval of the amendment, recognizing the future land uses and extension of the existing land use pattern into the area for the B-3 and B-C districts.

There was a discussion by the Planning Commission relating to:
• The sign ordinance is a mess and we are constantly giving sign standard adjustments.
• Our enforcement of code standards allows for too much tolerance
• Should stick to the code or have applicants that want something different apply for a variance

On the vote, all members voted AYE. Motion carried.

B. Public Hearing to Consider Amendments to the Highway Corridor Overlay District to Extend it Along the Hwy 101 Corridor
Planning Consultant Grittman provided the background information commenting on the following:
• In addition to the signage overlay district, the highway corridor overlay district should be amended to include the Hwy. 101 corridor up to the north boundary of the City of Rogers
• The B-3 and B-C newly adopted districts provide for additional performance standards for this area
• Concern on how it applies to the B-3 district as that district was set up to allow more uses
• We may want to review performance standards and possibly eliminate the highway corridor overlay district all together

Acting Chairman Knapp opened the meeting for public comment.

The following comments were registered:
Commissioner Swanson inquired if we should just table this item until the revisions are made.
Planner Grittman suggested to move forward with this so that there is something in place now.
Commissioner Martin commented that we do this as an interim measure to prevent non-conforming uses. This will tide us over until the new one is in place.

Commissioner Martin moved, Commissioner Ende seconded a motion to close the public hearing.

On the vote, all members voted AYE. Motion carried.

Commissioner Ende moved, Commissioner Swanson seconded the motion to recommend adoption of the amendments as proposed.

On the vote, all members voted AYE. Motion carried.

C. Public Hearing to Consider a Request by Cabela's for a Conditional Use Permit for Outdoor Storage of Boats, Located at 12940 Wilfred Lane

Planning Consultant Grittman provided the background information commenting on the following:
• The building is east of the existing building that Cabelas uses for their boat rigging
• Proposed to do maintenance and clean up the property
• The building will be used for their boat storage, rigging of boats, and customer repairs

Acting Chairman Knapp opened the meeting for public comment.

The following comments registered:
Commissioner Meadows inquired who owns the building.
Gary Stigen, Cabelas: I don't know who owns the building, I assume the bank. It has been vacant for a while now. We want to purchase this building, move our boat shop into there. We have relocated the boat shop 3 different times and would like to have a permanent location that is owned by us. This will provide a safer environment for our employees and customers.

Commissioner Martin moved, Commissioner Ende seconded a motion to close the public hearing.

On the vote, all members voted AYE. Motion carried.

There was a brief discussion by the Planning Commission.

Commissioner Meadows moved, Commissioner Martin seconded the motion to recommend approval of the Conditional Use Permit, but with conditions to ensure that the outdoor storage area and associated building are consistent with City ordinance and with contemporary conditions for such uses within the L-I zoning district. Specifically, those conditions should be as follows:
1. One additional handicap accessible parking stall shall be provided, according to the requirements of the Americans with Disabilities Act.
2. Provide sediment control measures as necessary during construction activities in the front parking lot, related to the provision of improvements to grading or other activities on the site.
3. Maintain and improve the existing vegetative buffer between the outdoor storage area and the adjacent pond in the rear of the parcel, per review and recommendation of the City Engineer.
4. Any future grading or other site alterations shall be subject to further review the City Engineer and other City staff as required by the zoning ordinance and other related regulations.

On the vote, all members voted AYE. Motion carried.

NEW BUSINESS
A. Request by Cabela's for Site Approval of Small Addition
Planning Consultant Grittman provided the background information commenting on the following:
• Small outside shelter for employees to use for breaks, lunch, and smoking
• Shelter will reflect the current building materials as the existing building
• This will be on a 300 sq.ft. slab

There was a brief discussion by the Planning Commission regarding the removal of condition #1 in the staff report that had referred to compliance with impervious surface requirements as those standards are not applicable to the subject property.

Commissioner Meadows moved, Commissioner Ende seconded a motion to recommend approval of the Site Plan for Cabela's, based on provision of the following:
1. A drainage plan, to be approved by the City Engineer, if any grading is being done to accommodate the project.

On the vote, all members voted AYE. Motion carried.

B. Massage Envy – Sign Standard Adjustment to Allow Signage on the Rear of the Building
Planning Consultant Grittman provided the background information commenting on the following:
• Request is for additional signage on the north wall of the building for Massage Envy
• 101 Marketplace was done as a PUD, and does have sign criteria relating to height and width
• Massage Envy occupies 2 bays – would like to move the additional signage that they are not using on the front to the rear of the building
• Karate has additional signage on the back (north) side of the building

The Planning Commission discussed the following:
• The sign criteria within the current PUD documents does not address signage on the rear (north) side of the building
• It was suggested to the applicants to apply for a PUD amendment, but they only wanted to proceed with this one sign at this time
• Sign ordinance needs to be reviewed again – too many adjustments are being requested

Commissioner Swanson moved, Commissioner Ende seconded a motion to recommend denial of the Sign Standards Adjustment for the Massage Envy sign, based on the fact that any changes to the PUD requires a PUD amendment.

There was a brief discussion that the applicants should have been present at the meeting and that this should all be done at once with an amendment instead of individually.

On the vote, all members voted AYE. Motion carried.

OTHER BUSINESS
A. Hardee's Lights
Planning Consultant Grittman provided a brief update stating that he has been in discussions with the City Administrator on this. The lights are out of compliance with our code.

No action taken.

B. Revised Zoning Map
Planning Consultant Grittman provided a brief update and stated that he will email and/or send each commissioner a copy of the map.

No action taken.

C. Mixed Use Zoning
Planning Consultant Grittman provided a brief update and an example of what the revised ordinance would look like. If the Commissioners approved of this, they could hold a public hearing on this at the November Planning Commission meeting.

Commissioner Martin moved, Commissioner Ende seconded a motion to recommend to hold a public hearing for Mixed Use Zoning ordinance amendment at the November Planning Commission meeting.

On the vote, all members voted AYE. Motion carried.

D. High Traffic Danger Zone Map
Planning Consultant Grittman stated that this is provided as informational only, no action required.

ADJOURN
Commissioner Martin moved, Commissioner Swanson seconded a motion to adjourn the meeting at 7:55 p.m.

On the vote, all members voted AYE. Motion carried.

Members

Bernie Terhaar
Alternate #1
Bruce Gorecki
Member
Carl Knapp
Member
Dennis Meadows
Member
Dick Martin
Member
Kevin Jullie
Member
Steve Swanson
Member
Rick Ihli
City Council
Keith Neis
Member