1. Call to Order. The regular meeting of the Council of the City of Rogers was called to order by Mayor Grimm on Tuesday, November 8, 2011 at 7:00 p.m. at Rogers Community Center, 21201 Memorial Drive, Rogers, MN, 55374.
Council present: Rob Bell, Jay Bunting, Jason Grimm, Rick Ihli, and Maureen Stanley.
Staff present: Gary Buysse, Liquor Operations Manager; Stacy Doboszenski, Assistant City Administrator; Steve Grittman, City Planner; John Seifert, Public Works Supt.; Steve Stahmer, City Administrator; Bret Weiss, City Engineer; and Lisa Wieland, Finance Director.
2. Open Forum
4. Approve agenda
The following item was added under Other Business:
8.01 Lowes and Community Center - Grimm
5. Consent Agenda
5.01 Approval of Minutes from October 19, 2011 Joint Meeting with Hassan, October 25, 2011 Joint Meeting with Dayton and October 25, 2011 City Council Meeting (pulled by Bell)
5.02 Approval of Bills and Claims
5.03 Authorization to Execute DPS DataMaster Breath Tester Instrument Agreement
5.04 Approval of On-Sale, Sunday On-Sale Liquor License for StoneLounge
5.05 Setting Budget Workshop for 5:30 p.m. – November 22, 2011
5.06 Approval of Resolution No. 2011-54, A Resolution Amending Resolution 2011-14 related to future special assessments for the 129th Avenue (Arthur St to Brookside Lane) improvement project
5.07 Staff Recognition Program – RWAS and Rogers Municipal
5.08 Approval of Resolution No. 2011-55, A Joint Resolution with the City of Dayton (pulled by Bunting)
Bunting moved, Ihli seconded a motion to approve the consent agenda less 5.01 and 5.08. Motion carried 5-0.
5.01 Bell stated he was not present at the October joint meeting with Hassan.
Bunting moved, Ihli seconded a motion to approve 5.01. Motion carried 4-0-1; Bell abstaining.
5.08 Bunting stated he pulled this item for staff to comment on the Resolution and to express his disagreement with the proposed location of the Brockton interchange.
Weiss provided background and explanation on the project and the alternatives that were looked at by the study group.
There were no questions by Council.
Grimm moved, Bell seconded a motion to adopt Resolution No. 2011-55, A Joint Resolution with the City of Dayton.
Bell stated of the three choices that came to consensus with the group; this was the best location of the three. This was the most functional of the three interchanges that were offered.
Ihli stated he agrees with Bunting. The proposed location doesn't have what the City needs stating it's too far out.
Weiss stated that the alternative being proposed does provide benefit to the Stone's Throw area that would not have been allowed if it were on the Brockton alignment. Weiss stated this is the best of the three for the City of Rogers. Approving tonight does not identify when it will be built nor does it identify cost sharing. Approving this puts it into the transportation planning for the City of Dayton, Rogers, and Hennepin County.
Bunting spoke on the option chosen and stated it does very little to alleviate the congestion issues of South Diamond Lake Road and Highway 101.
After no more comments from Council, Grimm called the vote.
Motion failed with Grimm and Bell voting aye; Bunting, Ihli and Stanley voting no.
6. Public Hearings
7. General Business
7.01 2011 G.O. CIP Bonds and Taxable G.O. TIF Refunding Bonds
Finance Director Wieland provided background information on the 2011 Bonds sale and the rating call with Moody's. Wieland stated the City was notified by Moody's that they maintained the Aa2 bond rating. Wieland listed some of the comments made by Moody's in their rating letter. Wieland stated the estimated savings were at $500,000 and we will actually realize a $785,000 which equates to a $50,000 per year savings to the City.
Dave Callister, City Financial Consultant, handed out the bond sale reports and addressed the Council stating there was a lot of interest in the bonds with 9 bidders many of which were from national firms for two reasons: One because of the size of the bonds, and two because of the bond rating being at an Aa2. Callister stated we have a 2.2% interest cost from the successful bidder. The total savings for the first issue ($4,845,000 GO Bond) is $690,000; $250k more than what was projected two months ago.
Council did not have any questions regarding the 2011B issue for $4,845,000 GO Capital Improvement Plan Bonds.
Bell moved, Bunting seconded a motion to approve Resolution No. 2011 – 56, A Resolution Awarding the Sale of $4,925,000 General Obligation Capital Improvement Plan Bonds, Series 2011B; Fixing Their Form and Specifications; Directing Their Execution, and Delivery; and Providing for Their Payment. Motion carried 5-0.
Callister then reviewed the second bond sale for the $725,000 Taxable GO Tax Increment refunding Bonds series 2011C.
Bunting didn't have any questions, just wanted to say the financial management of this City continues to be one of the brightest spots that we have. Bunting commented on the ability to hold steady on the taxation of the residents.
Bunting moved, Stanley seconded Resolution No. 2011-57, A Resolution Awarding the Sale of $720,000 General Obligation Capital Improvement Plan Bonds, Series 2011A; Fixing Their Form and Specifications; Directing Their Execution, and Delivery; and Providing for Their Payment. Motion carried 5-0.
7.02 Consider Allowing the Advertisement of Bids for the Construction of the North Ground Storage Reservoir and Pumping Facility Project Prior to the Project Approval
Engineer Weiss addressed the Council regarding the project and the deadline dates for advertisement. Weiss is seeking Council permission to advertise prior to the approval of the specifications because of publication deadlines. If the specifications are not approved at the next meeting, then we can pull the advertisement.
Bunting moved, Ihli seconded a motion allowing the advertisement of bids for the construction of the North Ground Storage Reservoir and Pumping Facility project. Motion carried 5-0.
7.03 (tabled) StoneLounge Sign Standards Adjustment
Planner Grittman addressed the Council regarding the sign that was tabled at the last meeting because of the proposed size. The proposal now is to take the free-standing sign and make it a building mounted sign. Grittman explained the code and the square foot allowance. The proposal under the adjustment process would be to shift area from the John Milless side to the freeway side, making the wall mounted sign 188 square feet. The other adjustment would be the slight overlap over the gable end of the roof.
Grimm stated he has no issue with this request at all.
Bunting stated that Minnie's Diner has some similar issues. He stated he inquired about the size of their sign noting they took down one that was on the building itself. Their sign is 128 square feet. From his point of view he has no problem with giving 128 square feet. Bunting talked about the competition between the two restaurants being a Sunday morning buffet. Bunting stated his preference would be giving a sign of 128 square feet stating he is hesitant about almost 200 square feet because they are setting a precedent. Bunting talked about Maynard's sign being a different time and a different ordinance.
Maureen stated she doesn't have any issues with it either stating they have come a long way with taking the sign off the post and putting on the building.
Ihli stated he is for the sign; likes the look of it.
Mr. Soltis, owner of StoneLounge stated they would be removing the arrow from the sign.
Bell stated to his knowledge the City of Maple Grove has the same sign ordinance/limits to their signs as Rogers has adopted. Rogers has such a proliferation of signs, he gets comments frequently from those who drive through the area that are not impressed by the clutter. Bell stated that while he was on the Planning Commission, they worked to improve the sign ordinance. Bell stated he is inclined to approve it because it fits into the ordinance but is disappointed that the issue needs to be pushed to that request; referring to the size of the sign.
Benzinger commented on the importance of the sign.
Bunting stated he agrees that it is better (building mounted) but is looking at this as a precedent setting vote and stated he wishes the owner the best of luck.
Ihli moved, Stanley seconded a motion to approve the sign adjustments for StoneLounge. Motion carried 4-1; Bunting opposed.
Grittman asked that the Council adopt the findings in the staff report.
Grimm moved, Ihli seconded a motion to adopt the findings in the staff report. Motion carried 4-1; Bunting opposed.
8. Other Business
8.01 Community Center established in the soon-to-be vacant Lowes building
Mayor Grimm stated he is asking permission from the Council to have staff look at the issues surrounding the soon-to-be vacant Lowes building and is questioning if a community center would work in that location. Grimm stated it would be a benefit to the community but an impact to the community in terms of tax base and revenue. Grimm stated he received more emails on this issue than he has ever received on one issue in 10 years.
Bunting talked about a community center, youth center, fire station, police station, etc. commenting it makes a great deal of sense to look into it.
Stahmer stated at this point, staff does not know an asking price. Stahmer stated the estimated market value is $12 million. The difficulty with a big box location going dark is it usually takes 3- 4 years to backfill the space. Stahmer stated he has been trying to contact Lowes corporate real estate people so that the City can be a cooperative partner.
Grimm stated he would be willing to call it the Lowes Community Center if they are willing to give it to us for $1.
Consensus of the council was to have staff research.
9. Correspondence and Reports
9.01 October Police Report
9.02 Hook Lift for Plow Truck
No formal action was taken.
Bunting moved, Ihli seconded a motion to adjourn at 7:40 p.m.
Assistant City Administrator/Clerk