1.   Call to Order. The special meeting of the Council of the City of Rogers was called to order by Mayor Grimm on Tuesday, September 6, 2011 at 6:00 p.m. at the Rogers Public Works Facility, 22350 S. Diamond Lake Road, Rogers, MN.

 Council present:    Jay Bunting, Jason Grimm, Rick Ihli and Maureen Stanley.

Council excused: Rob Bell.

Staff present: Jeff Carson, City Attorney; Stacy Doboszenski, Assistant City Administrator; Mike Miller, Police Captain; and Steve Stahmer, City Administrator; and Bret Weiss, City Engineer.

Also present: Bill Joynes and Bob Shellum.

2. Hiring Midwest Government Advisors as Consultants for the Police Department
Administrator Stahmer introduced Bill Joynes and Bob Shellum of Midwest Government Advisors (MGA). Mr. Joynes provided background information of both himself and Shellum. Joynes stated the following three goals would be accomplished with Rogers:

  1.  Interim Chief (Shellum) on a part-time basis
  2. Analyze the department and City as a whole; needs assessment
  3. Search and selection for a new Chief (Joynes)

Both Joynes and Shellum provided their experience and backgrounds in working in the public sector. Discussed at length was the process they just completed for Centennial Lakes Police Department.

Bunting expressed a concern to MGA about any influence the former Chief may have over the proposed process.

Shellum described the lack of relationship with the former Chief and his contractual relationship with the BCA.

Bunting asked for their history in working with other agencies. Shellum stated he has worked with Hennepin County Sheriff’s Department, the State Patrol, and other police agencies including Dayton. Shellum stated while in Centennial Lakes, he relied heavily on neighboring departments.

Ihli expressed concern regarding the cost of hiring MGA stating when we first discussed a consultant it was going to be approximately $8000.

Stahmer stated the $8000 figure was specifically for an organizational assessment. This contract includes having an Interim Chief working in a part-time capacity as well as the assessment for approximately $60 an hour; getting both for the same money.

Ihli questioned if this was a good expenditure. Stahmer stated yes; necessary to solve structural problems. Stahmer stated the cost over six months would be less than a budged full-time employee with benefits.

Grimm questioned how the 24 hours per week would be covered and if there would be additional cost if needed to be called back.

Shellum provided an example of a major event in Centennial Lakes and stated he would balance the hours. He did state he may need to negotiate if a large event occurred. Shellum stated he intends on working more than 24 hours per week. Shellum then explained how POST will still show Miller as the acting interim Chief for POST purposes.

Bunting asked MGA (Shellum) about his communication, management, and policing style. Discussed was community oriented policing. Shellum committed to communicating with council on a regular basis.

Council expressed their commitment to the Police Department.

Briefly discussed with MGA was the current state of the Police Department and the difficulties that have been experienced in the past.

Council asked Attorney Carson if he is comfortable with the proposed contract.

Carson recommended a slight modification to the contract to state MGA is responsible for all taxes. Discussed were two separate contracts; one for interim Chief and one for the search and selection process with a scope of services to be discussed and determined in the future.

Carson read the following proposed motion: Motion to enter into a contract for interim Chief with MGA based on the discussions presented with the modification regarding taxes.

Grimm and Bunting continued to discuss their comfort level with MGA, expressed concerns over personal affiliations, and the need to move the department forward.

Joynes stated MGA is also putting faith in the City and Council to move the department forward; not looking at the past.

Stanley moved, Ihli seconded a motion to authorize the execution of the interim Chief contract with MGA with the changes noted by Attorney Carson.

Grimm stated that if others on the Council are not in agreement with himself and Bunting on the comfort level and expectations, to speak now.

Motion carried 4-0.

3. Discussion Regarding a Washington DC Trip for the Purposes of Transportation Funding

Council discussed the possibility of having as many Council members that can go to Washington DC as possible in the month of October. Council discussed the impressions made in the past by having a large constituency present.   The purpose of the trip would be to solicit funds for the County Road 144/Highway 101 transportation improvement project and the Fletcher Lane Bypass project.

Council instructed staff to research the availability of TIF funds to assist in the expense of the trip. Staff stated they will report back to Council with information on Tuesday.

4. Adjourn
The meeting adjourned at approximately 7:25 p.m.

Respectfully submitted,
Stacy Doboszenski, Assistant City Administrator/Clerk