1. Call to Order. The budget workshop session of the Council of the City of Rogers was called to order by Mayor Grimm on Tuesday, July 26, 2011 at 6:00 p.m. at Rogers Community Center, 21201 Memorial Drive, Rogers, MN, 55374.
Council present: Rob Bell, Jay Bunting, Jason Grimm, Rick Ihli, and Maureen Stanley.
Staff present: Stacy Doboszenski, Assistant City Administrator; Brad Feist, Fire Chief; Rose Lorsung, City Planner; Mike Miller, Police Captain; John Seifert, Public Works Supt.; Steve Stahmer, City Administrator; and Lisa Wieland, Finance Director.
2. 2012 Budget Discussion
Administrator Stahmer opened the meeting to discuss the draft financial management plan (FMP) that was distributed to Council. Stahmer reviewed the different items playing into the 2012 budget:
• No levy limits
• TIF Tax Capacity is available
• Hassan Tax Capacity is available in 2013
• Additional miles of road; over 100 linear miles post annexation affecting public works and police
• PD staffing issues; 2011 staffing plans have been moved to future dates
• One additional officer hire in 2012
• Contract still unsettled
• Hassan Levy; zero? Fund balance?
• Phase in of tax levy/rates for Hassan properties
Administrator Stahmer stated the first FMP being reviewed is considering a full (95%) Hassan levy for 2012; four year phase in with a July 1, 2012 full annexation date.
Wieland proceeded through the individual lines of the draft FMP assuming a 95% Hassan levy.
Wieland stated there is potential to use Hassan funds, other than general fund, in other areas; i.e. Hassan park dedication funds can be used for park specific projects in Rogers reducing the amount of liability.
Wieland discussed potential tax rates and the effect of the phasing on future tax rates.
Wieland proceeded through the supporting documents of the FMP focusing on streets, capital fire, parks, trails, staffing plans, MIS, and growth projections.
Wieland then handed out a second FMP to Council assuming Hassan sets a 0% levy with a January 1, 2012 full annexation. Wieland proceeded through the document.
Using a 0% levy forces Rogers to reduce fund balance and push out the repayment of the Public Works building interfund loan.
Stahmer stated as part of tonight’s regular agenda, Hassan has a letter to Rogers requesting a formal response to their most recent counter-offer of a six year tax rate phase-in on residential and ag properties and 3 years on commercial industrial properties. $1,065,000 total impact with a 6/3 phase-in (six on residential/three on commercial).
Bill Craig, Hassan Administrator, is seeking a reply on the most recent offer or a counter-offer from Rogers.
Bunting stated he would be willing to counter-offer with three years.
Grimm stated he politically thinks we should let them set a zero levy if that is what they wish to do.
Bunting stated Lisa did a great job showing the Council their options and he is not afraid of letting Hassan set a zero levy.
Bell stated he believes Rogers has given them a reasonable offer.
Stanley stated she is more than comfortable with our offer made.
Administrator Stahmer recommends reiterating a four year phase in.
Wieland stated in staying positive, the best scenario would be a normal levy from Hassan and no phase-in of tax rates.
Bell spoke on getting positive communication to residents.
Administrator Stahmer stated staff is working on those communication documents.
Bell moved, seconded a motion to adjourn at 6:55 p.m.
Assistant City Administrator/Clerk