1. Call to Order. The regular meeting of the Council of the City of Rogers was called to order by Acting Mayor Bell on Tuesday, February 8, 2011 at 7:00 p.m. at Rogers Community Center, 21201 Memorial Drive, Rogers, MN, 55374.
Council present: Rob Bell, Jay Bunting, Rick Ihli, and Maureen Stanley.
Council excused: Jason Grimm.
Staff present: Engineer Shibani Bisson; Jeff Carson, City Attorney; Stacy Doboszenski, Assistant City Administrator; Brad Feist, Fire Chief; Rose Lorsung, City Planner; Jeff Luther, Police Chief; John Seifert, Public Works Supt.; Steve Stahmer, City Administrator; Bret Weiss, City Engineer; and Lisa Wieland, Finance Director.
2. Open Forum.
3.01 Sheriff Rich Stanek presentation to Council
Sheriff Stanek provided a Powerpoint presentation to the City Council. Sheriff Stanek introduced both Inspector Jeff Storms and Inspector Kip Carver who were also present to address the Council. Local statistics were provided as part of the presentation.
Sheriff Stanek concluded his presentation and Council thanked the Sheriff’s department for all the services they provide and for the presentation.
4. Approve agenda.
No items were added to the agenda. Agenda was set as submitted.
5. Consent Agenda.
5.01 Approval of Minutes from January 25, 2011 City Council Meeting
5.02 Approval of Bills and Claims
5.03 Approval of Resolution No. 2011-04, A Resolution Providing For Special Assessments (Touch ‘Em All)
5.04 Planning Commission Appointment of Geoff Forbes = Withdrawn
5.05 Snow and Ice Control Policy Update
5.06 Authorize Staff to Proceed with a Phase I Assessment for the Potential Pursuit of Property Purchase for Municipal Purposes
5.07 Approve the Scope of Services and Authorize the Preparation of an AUAR Update for the Liberty Property Trust Property Located in the SW Quadrant of Brockton Lane and South Diamond Lake Rd
Bunting moved, Ihli seconded a motion to approve the consent agenda. Motion carried 4-0.
6. Public Hearings
7. General Business
Acting Mayor Bell stated Council will consider item 7.02 since people were present to discuss the 129th Avenue project.
7.02 Consider Design Options for the 129th Ave Street Reconstruction Project
Engineer Weiss addressed the Council providing the background of the proposed project and an update on the 5:30 meeting held earlier in the evening. Weiss stated a majority of the residents do not want the median.
Weiss reviewed four options with Council: (1) Full median section with u-turns, (2) Median breaks for left turn lanes, (3) Median at intersections with a center turn lane, and (4) Shared access drives.
Weiss reviewed funding options for the project costs to include a combination of MSAS funds, assessments, and TIF.
Acting Mayor Bell opened the meeting for comments from the public stating this wasn’t a public hearing, but comments would still be heard.
Chris and Meg Hasbrouck addressed the Council regarding the width of the road and stated the trees on their property are within the right-of-way. The Hasbroucks also commented on the proximity of the new road to their front steps. The Hasbroucks would prefer the right-of-way does not come as close to their home as what is being proposed. Mr. Hasbrouck also discussed the assessment and stated the road wasn’t in poor shape until the development to the west occurred. He stated the City should consider absorbing the costs instead of assessing the residents. He compared the road to Arthur Street, realizes they were assessed, but Arthur Street residents are the traffic on their road. He believes in the future you could add the median when future development occurs. Mrs. Hasbrouck stated she doesn’t feel there is good research to show the value of the median adding a traffic calming effect. Mr. Hasbrouck spoke on adding curves to the road to create traffic calming.
Neil Weber addressed the Council regarding the width of the road and the need to run farm machinery down the road and having it run down the City’s sidewalk.
Engineer Weiss stated if we were to add the median in the future, we would have to widen the road to 44 feet today in order to accommodate the median. Weiss commented on assessments stating those numbers need to be determined. The idea is everyone pays for access to the street in front of their home. Weiss commented on the need for repair to the road.
Acting Mayor Bell asked for Council input.
Stanley asked if medians were just at the intersections only, is the road only 42 feet wide, or would it need to be 44 feet wide. Weiss was not sure if the 44 feet would be needed along the entire road section, but it is needed at the intersections. Weiss then commented on the traffic calming effect of the median.
Weiss stated any of the options will work and it is up to the Council to decide how we get there with the least amount of impact.
Bell asked if the drive lanes will be wider. Weiss stated yes.
Bell asked if the medians would be landscaped with the third option with medians at the intersections. Weiss stated they are too narrow to be landscaped.
Bell asked Neil Weber if the road would be wide enough with the third option. Mr. Weber stated at the intersections the width may be okay, but the rest of the road may be an issue.
Ihli stated he is hearing a unified voice; our decision last time was no median and he is hearing the same thing tonight. Ihli stated he is in favor of no median at all.
Bell commented on the options presented. Bell stated he understands the traffic calming aspects, but in his opinion it is outweighed by the other issues. Bell stated he would rather stay with the current plan or placing medians at just the intersections.
Weiss stated at the first public information meeting there were a lot of residents interested in the median; those residents not directly affected by the median. Weiss stated his only concern is the complaint of the road becoming a racetrack in the future.
Council discussed the speed of the traffic on the road and the police presence.
Bunting stated he would like to see if the road in the Hasbrouck area can be shifted north. Bunting commented on this road being a 50 year road. Bunting stated we should examine our options to see what we can do to make things better in front of their homes, back the road away from their steps, and would rather put off this project and do it right, instead of doing it wrong. Bunting stated he would not like to make a decision tonight and asked the impact if the decision was delayed a couple weeks.
Administrator Stahmer commented on the continuous center turn lane in conjunction with the wider through lanes would more than likely result in higher speeds on the road. Weiss stated the speed study would set the speed at 80% of what is currently being driven.
Council discussed a timeframe with Engineer Weiss and stated he doesn’t believe two weeks would not harm the project.
Bunting moved, Stanley seconded a motion to table the design decision until next meeting and try to get a transportation meeting in place before the next meeting. Motion carried 4-0.
7.01 Approve a Scope of Work Related to the Preparation of an STP Funding Application for the TH 101/CSAH 144 Interchange Improvement Project
Engineer Weiss stated in order to close the gap in funding, federal funding will need to be applied for. Weiss stated he would like to start the process with ample time. Staff met with Hennepin County today who will provide a letter of support and MnDOT stated they would do whatever they can to get the project to move forward.
Engineer Weiss stated the funding source for the expenditure is TIF No. 1
Bunting moved, Ihli seconded a motion approving the scope of work related to the preparation of an STP funding Application for the TH 101CSAH144 Interchange Improvement Project. Motion carried 4-0.
8. Other Business
8.01 Discussion Relating to Joint Planning Board Representative by Planning Commission
Administrator Stahmer stated his understanding of the request is to appoint joint planning board members going forward. Previous members were Stanley and Walstrom.
Council discussed appointing two members and an alternate. Current Planning Commission members Ende and Denker expressed interest in serving on the joint planning board.
Planner Lorsung addressed the Council on the differences that exist between the Rogers zoning code and the Hassan zoning code. Lorsung asked for council’s thoughts on how to go forward with the merging of the two codes.
Bell stated to start with those codes that are more likely to happen first such as the subdivision code; those that have a greater impact.
Bunting stated Bell raised a good point with prioritizing and setting deadlines. In the City’s best interest to make sure this is moving along quickly. Bunting stated he likes the idea of appointing Stanley, Denker, and Ende to the Joint Planning Board.
Bunting moved, Ihli seconded a motion appointing Stanley and Denker with Ende as the alternate. Motion carried 4-0.
9. Correspondence and Reports
Bunting moved, Stanley seconded a motion to adjourn at 8:15 p.m. Motion carried 4-0.
Assistant City Administrator/Clerk