2011 Agendas/ Minutes

MINUTES
ROGERS PLANNING COMMISSION
JUNE 21, 2011


CALL TO ORDER
The meeting of the Rogers Planning Commission was held on June 21, 2011 at 7:00 p.m. was called to order with Commissioners, Breun, Denker, Noto, Kornovich, Ende and Busch present.  

Also present were City Planning Consultant Rose Lorsung, Deputy Clerk Splett and Councilmember Ihli.

Member(s) excused:   Knapp and Terhaar.

OPEN FORUM
No one wished to speak.

SET AGENDA
Chairman Noto inquired if there was anyone who wished to place an item on the Agenda.

The agenda was set as submitted.

CONSENT AGENDA*
A.  Approval of the May 17, 2011 Planning Commission Minutes
Commissioner Denker moved, Commissioner Breun seconded a motion to approve the Consent Agenda as submitted.

On the vote, members voted AYE.  Motion carried.

PUBLIC HEARINGS
A. Public Hearing to Consider a Request by Great Northern Equipment for a Conditional Use Permit for Outside Storage, Located at 20195 S. Diamond Lake Road
Planning Consultant Lorsung provided the background information commenting on the following:
• There is a covenant and easement restriction filed on the property
• Property is zoned industrial – open storage is allowed by a conditional use permit
• Applicant will have approximately 3 events per year for outdoor display

Chairman Noto opened the meeting for public comment. 

The following comments were registered:
Stacy Foreman, Great Northern Equipment:  Our events that we have are usually for 1-2 days and we display equipment like chippers and log splitters outside from approximately 8 a.m. to 8 p.m.
Commissioner Noto inquired if this would bring increased traffic to the area.
Stacy Foreman:  These events usually bring around 100 customers.
Commissioner Denker inquired what actually was going to be stored on site and stored in the trailers.
Stacy Foreman:  There will be our inventory, vehicles, trailers, and storage trailers during the spring.  There would be about 9 trailers here.  We keep our inventory in the trailers. 
Commissioner Noto inquired if it would be feasible to put up an enclosed fenced area to store the items in.
Stacy Foreman stated that they would probably only be here for 2 years or so. 
Commissioner Denker asked for clarification – that this request is for the storage of their vehicles, not merchandise.
Planner Lorsung responded that these are storage trailers that have the merchandise stored in them.  As room opens up in the store, the merchandise moves into the store.  It is the building owner’s responsibility to provide storage space to their tenants.  The owner of this building signed the application before you tonight and is aware of the request.
Commissioner Kornovich asked if 5000 sq.ft. would be enough storage space.
Stacy Foreman stated it would.

Commissioner Kornovich moved, Commissioner Breun seconded a motion to close the public hearing.

On the vote, all members voted AYE.  Motion carried.

The Planning Commission discussed the following:
  • Fencing and screening for security purposes
  • Condition #2 would not be necessary, not up to the City to control the amount of storage space that is given to the tenants
  • Putting up fenced area for storage would create a problem for storing vehicles within the fence
  • Storage of materials (wood, shingles, pallets, etc.) should be in a fenced and screened area

Commissioner Noto moved, Commissioner Ende seconded a motion to recommend approval for the Conditional Use Permit for Great Northern Equipment for Outside Storage, located at 20195 S. Diamond Lake Road subject to the following conditions:

1.  The display of merchandise is limited to 21 days per calendar year.
2.  The applicant is limited to an area no greater than 5,000 square feet.
3.  The Conditional Use Permit shall be reviewed once a year for compliance.
4.  The resolution must be recorded.
5.  Storage trailers on wheels will be allowed.
6.  Change the original intent in the original Conditional Use Permit.

On the vote, all members voted AYE.  Motion carried.

B. Public Hearing to Consider a Minor Amendment to the Zoning Ordinance, Section 125-57 and Section 125-58, Relating to Variances
Planning Consultant Lorsung provided the background information commenting on the following:
  • Public hearing was scheduled to approve the proposed changes to our code book as it relates it the issuance of variances
  • After posting the public hearing notice, the League notified cities that they have language to be used in the amending of variance ordinances
  • The joint planning board would also like the opportunity to review the language prior to being presented to the Planning Commission

Chairman Noto opened the meeting for public comment. 

There were no comments registed.

Commissioner Noto moved, Commissioner Kornovich seconded a motion to continue the public hearing to the July 19, 2011 meeting.

On the vote, all members voted AYE.  Motion carried.

NEW BUSINESS
A. Moratorium on Teen Dance Clubs
Planning Consultant Lorsung provided the background information commenting on the following:
  • Currently not a permitted use in any of our zoning districts
  • Last October the City approved a moratorium on this to provide staff to research this further
  • No application had been made, only inquiries for possibly one in the B-1 district

The Planning Commission discussed the following:
  • Extend the moratorium for further review
  • Don’t want it removed completely
  • Currently no zoning controls for this type of use in any of our districts
  • Control by a Conditional Use Permit or an Interim Use Permit
  • Control with an Interim Use Permit until the two codes (Hassan and Rogers) are merged and until definitions are also provided with the full annexation

The consensus of the Planning Commission is the use will not be defined, permitted or conditionally-permitted but the City may entertain an Interim Use Permit of a certain amount of time with conditions in either the B-1 or B-2 zoning districts.

Commissioner Kornovich stated he is not in favor of this.

ADJOURN
Commissioner Breun moved, Commissioner Ende seconded a motion to adjourn the meeting at 8:05 p.m.

On the vote, all members voted AYE.  Motion carried.