1. Call to Order. The regular meeting of the Council of the City of Rogers was called to order by Mayor Grimm on Tuesday, November 23, 2010 at 7:00 p.m. at Rogers Community Center, 21201 Memorial Drive, Rogers, MN, 55374.
Council present: Rob Bell, Jay Bunting, Jamie Davis, Jason Grimm, and Steve Rauenhorst.
Staff present: Jeff Carson, City Attorney; Stacy Doboszenski, Assistant City Administrator; Brad Feist, Fire Chief; Rose Lorsung, City Planner; Jeff Luther, Police Chief; John Seifert, Public Works Supt.; Steve Stahmer, City Administrator; Bret Weiss, City Engineer; and Lisa Wieland, Finance Director.
2. Open Forum. None.
3. Presentations. None.
4. Approve agenda. The following items were added under Other Business:8.01 Personal issue under other business added by Rauenhorst
5. Consent Agenda. 5.01 Approval of Minutes from November 9, 2010 Work Session and November 9, 2010 City Council Meeting 5.02 Approval of Bills and Claims 5.03 Adopt Ordinance No. 2010-06, An Ordinance Amending Sections 42-127 and 42-131 of the Rogers City Code Relating to Parking Within the City of Rogers and Summary Ordinance No. 2010-06 – pulled by Davis 5.04 Consider approval of Change Order No. 1 and Final Payment for the Edgewater Development – Final Construction Completion Items 5.05 Approval of Resolution No. 2010-52, A Resolution Authorizing Execution of Contract and Accepting Grant to Participate in Operation DWI Enforcement – Grant Agreement 5.06 Hennepin Sheriff’s Radio Site Lease Agreement for Rogers Public Works Building 5.07 Rogers Activity Center/Junior Varsity Storage 5.08 Sprint Nextel Memorandum of Agreement for Tower Lease 5.09 Approval of Muller Assessment Agreement and Resolution No. 2010-53 5.10 Approval of Amendment 1 to Contract No. A081251, the 2008-2010 Residential Recycling Grant Agreement 5.11 Approval of Resolution No. 2010-54, A Resolution Authorizing Execution of CSAH 81 Realignment Cooperative Construction Agreement 5.12 Approval of a Minnesota Lawful Gambling Permit to Conduct a Raffle for the Rogers Royals Face Off Booster Club on February 5, 2011 at the Rogers Activity CenterRauenhorst moved, Bunting seconded a motion to approve the consent agenda less item 5.03. Motion carried 5-0.
5.03Davis commented on the parking of trailers and whether they would be allowed under the proposed ordinance amendment. Staff stated language could be added to the proposed ordinance; where it states “vehicle” that the words “vehicle, trailer, or equipment” will be added to the proposed ordinance.
Davis moved, Bunting seconded a motion to adopt consent item 5.03 with the additions noted by staff. Motion carried 5-0.
6. Public HearingsNone.
7. General Business 7.01 Mailbox Installation - Territorial View 2nd Addition and King Estates Seifert addressed the Council regarding soliciting comments from residents regarding installation of mailboxes. Seifert stated he has the opportunity to utilize day labor to manufacture the cluster mailboxes reducing the cost in half.
Rauenhorst thanked staff for pursuing the cost savings.
Seifert stated the recommendation is to proceed with day labor and the funding for the mailboxes to come from fund 402.
Rauenhorst moved, Bell seconded a motion authorizing staff to proceed with the mailbox installation for Territorial View 2nd Addition and King Estates. Motion carried 5-0.
7.02 Authorization to Advertise for Bids for New Fire Engine and EquipmentChief Feist addressed the Council on his request to advertise for bids for the new fire engine and equipment. Feist provided a background on the request and recommended advertising for bids. Feist stated the bid opening would be December 13th with a January approval of bids. The three places it will be advertised is the Crow River News, city web page, and the League of Minnesota Cities. Feist stated he would like to thank the truck committee members for putting the specs together.
There was comment on the color of the new engine; red with white top.
Rauenhorst moved, Bunting seconded a motion authorizing the advertisement for bids for the new fire engine and equipment. Motion carried 5-0.
7.03 City Newsletter Advertisement RequestChief Luther introduced Dean Capps and Scott Adams of the Rogers Community Law Enforcement Foundation. The first request from the Foundation is a request to advertise on the back of the City newsletter for funding for the Foundation. Luther provided a number of examples in which the funding has provided equipment for the Police Department.
Capps addressed the Council explaining their proposal for both advertising and setting up a reward fund. Capps stated 100% of the proceeds would go back to the police department. Capps provided an explanation on the reward money that has been used in other communities to help solve crimes. Capps stated it would also allow the officers to do Good Samaritan deeds without having to pay for those out-of-pocket.
Capps stated the Foundation is looking for approval to move forward with the advertisement.
Grimm commented favorably on the on the project.
Wieland and Luther discussed the reward fund.
Stahmer stated staff would recommend one more sentence added to the proposed newsletter piece to state the 501c3 is not an entity of the City of Rogers.
Rauenhorst moved, Davis seconded a motion to allow the advertising in the City newsletter. Motion carried 5-0.
7.04 Establishment of a “Reward Fund” administered by the RCLEFLuther stated there are crimes in Rogers where the Police Department could occasionally use a reward fund to get the crimes solved. Luther stated he has a lot of history in managing reward funds through his employment at the state. Luther commented on the various potential uses of the funds.
There was a discussion on the management of the reward fund.
Wieland stated she will work with the Chief to keep internal controls. It will be an official City fund and checkbook the City will account for.
Adams stated Coon Rapids does not have a separate City fund. Coon Rapids keeps cash from their foundation.
Luther stated it is extremely important to have the mechanisms in place to protect the integrity of the funds.
Luther stated staff and the Foundation can set up the standards to withstand the integrity and honesty staff strives for and to answer to any audit concerns.
Grimm stated he is in support and would like to refer it back to staff and the Foundation for the management of the funds.
Grimm moved, Bunting seconded a motion to establish a reward fund by the RCLEF. Motion carried 5-0. 7.05 Budget Workshop Re-Cap • CSO Program Discussion Grimm asked for comments from the Council for any staff direction.
Rauenhorst stated he is fine with the way the budget is presented. He does want the $12,500 included in the budget for the CSO program.
Wieland stated she needs to know if the fund balance would be increased by $12,500 or the levy to be increased by $12,500.
Bunting stated he would prefer the $12,500 to come from reserves.
Davis stated he would still like to see Code Enforcement at a half-time position.
Grimm stated the direction is to move forward with the budget with $12,500 included with setting the CSO wage at $13.
Grimm restated the CSO program dollars to be included in the budget for a $13 per hour position.
Council direction was to add a line item into the police department for a CSO program; $12,500 less difference of
$13 per hour versus the $14 used to prepare the draft figures, to be added as use of reserves.
8. Other Business 8.01 Personal issue under other business added by RauenhorstRauenhorst stated for the record, he has one meeting left.
9. Correspondence and Reports 9.01 Approval of Park Board Minutes 9.02 Pothole Patching Equipment 9.03 Task Force Meeting Update 9.04 October, 2010 Financial Reports
No action taken.
10. Adjourn to Closed Session to Conduct City Administrator Performance Evaluation; Reconvene to Open Meeting.Grimm adjourned meeting to closed session at 7:32 p.m.
11. Reconvene to Open MeetingMayor Grimm provided an update from the closed session stating Council conducted the performance evaluation of the
City Administrator. Also, staff was directed by Council to proceed with negotiations with CBS as per the direction given in closed session.
Bunting moved, Davis seconded a motion to accept the City Administrator’s satisfactory review and awarding the step increase. Motion carried 5-0.
12. AdjournMayor Grimm adjourned the meeting at 8:25 p.m.
Respectfully submitted,Stacy DoboszenskiAssistant City Administrator/Clerk