1. Call to Order. The regular meeting of the Council of the City of Rogers was called to order by Mayor Grimm on Tuesday, August 31, 2010 at 7:00 p.m. at Rogers Community Center, 21201 Memorial Drive, Rogers, MN, 55374.
Council present: Rob Bell, Jay Bunting, Jason Grimm and Steve Rauenhorst.
Council excused: Jamie Davis.
Staff present: Gary Buysse, Liquor Operations Manager; Jeff Carson, City Attorney; Stacy Doboszenski, Assistant City Administrator; Brad Feist, Fire Chief; Rose Lorsung, City Planner; Jeff Luther, Police Chief; John Seifert, Public Works Supt.; Steve Stahmer, City Administrator; Bret Weiss, City Engineer; and Lisa Wieland, Finance Director.
2. Open Forum.
No persons addressed the Council during the open forum.
3.01 Dean Capps – Community Law Enforcement Foundation – Donation of Radio
As per Chief Luther, this item is to be postponed to the next meeting.
3.02 Swearing in Daniel Ryan – new Rogers Police Officer
Doboszenski administered the oath of office to Officer Daniel Ryan. Officer Ryan was given his badge and congratulated by Council.
3.03 Rogers Local Foods Initiatives Report
Seifert provided a report in the absence of Bethanie. Seifert commented on the various projects that were done during time working under the grant; specifically the community garden project and the strengthening of the Farmer’s Market.
No formal action taken.
4. Approve agenda.
There were no items added to Other Business.
5. Consent Agenda.
5.01 Approval of Minutes from July 27, 2010 City Council Meeting and Minutes from July 27, 2010 Budget Meeting
5.02 Approval of Bills and Claims
5.03 Reappointment of Joint Planning Board Representatives
5.04 Request for Temporary Street Closure by Sunnyside Estates Neighborhood on Sat., Sept. 18, 2010
5.05 Scheduling budget workshop for Tuesday, August 31st at Rogers Community Room at 5:00 p.m. and Sept. 7th at 5:00 p.m.
5.06 Resolution No. 2010-29, A Resolution Granting an Interim Use Permit for Three Years to Tom Spanier to Allow a Church to Lease Space in the Industrial Property Located at 12510 Fletcher Lane North, Rogers, Minnesota
5.07 Resolution No. 2010-30, A Resolution Granting Site Plan Approval to Northmarq Real Estate Services and Goodwill Industries for the Property Located at 20870 Rogers Drive, Rogers, Minnesota
5.08 Resolution No. 2010-31, A Resolution Hiring Daniel Ryan as a Full Time
5.09 Resolution No. 2010-32, A Resolution Certifying Public Employee Retirement Association Police Officer Declaration – Daniel Ryan
5.10 Authorization to Purchase a Smart Board System for Rogers Fire Dept.
5.11 Proposal for Updating and Utilizing the Water System Model for the North Water Treatment Plant Site Evaluation & Storage Needs Assessment
5.12 Authorization for Mayor to Execute Hennepin County Youth Sports Grant for North Community Park Improvements
5.13 J. V. Fields Bleachers and Players Benches
5.14 Adopt Resolution No. 2010-33 Continuing Participation in Livable Communities Program
5.15 2011 Audit Confirmation Engagement Letter with Abdo, Eick & Meyers
5.16 Approval of a 3.2 On Sale liquor license for Mary Queen of Peace Fall Festival on Sept. 25th and 26th, 2010
5.17 Schedule a Public Hearing for Sept. 28, 2010 on Improvements for the John Deere Lane Extension (West of Main Street to CSAH 81) and Ordering of Project
7.03 Sidewalk and Curb Replacement Bids
7.06 Permission for Sale of Unused / Outdated Equipment
Rauenhorst moved, Bunting seconded a motion to approved the revised consent agenda less 5.05. Motion carried 4-0.
6. Public Hearings
7. General Business
7.01 Sergeant Promotion Recommendation
Chief Luther reported to Council on the testing and selection process of the recommended Police Sergeant promotion. Luther stated the results of both the written and oral process brings forward Officer Joleen Pitts as the recommended candidate. Luther asked Council to authorize the promotion of Officer Joleen Pitts to Sergeant.
Bunting moved, Rauenhorst seconded a motion to promote Joleen Pitts to Sergeant. Motion carried 4 – 0.
Sergeant Pitts was presented with her stripes and Council congratulated her on the promotion.
7.02 John’s Auto Electric Sewer Line
Public Works Supt. Seifert reported to Council on the ever-changing item of the sanitary sewer line for John’s Auto Electric. The building predates the initial sanitary collection system and there was either a septic tank or tile line that serviced the building. Seifert provided background information on the sewer line and proposed the building be allowed to have a temporary utility easement across public property to access the sanitary sewer; the northwest corner of the City owned parking lot at the corner of Memorial Drive and Main Street. Seifert also informed Council the absentee property owner may be interested in selling the property to the City.
Bell moved, Bunting seconded a motion to authorize the temporary utility easement.
Grimm asked Council if they were interested in the purchase. Council stated it was worth exploring as an option.
Motion carried 4-0.
Stahmer stated Council and Staff need to look at a downtown redevelopment plan.
7.04 CSAH 13 (Brockton Lane) and South Diamond Lake Road update on intersection and consider the authorization to pursue Right of Way needs for anticipated improvements
Weiss provided a presentation on the intersection improvements of CSAH 13 and Brockton Lane. Three alternatives were considered and discussed with Council regarding a full intersection improvement or a partial intersection improvement which would impact the amount of right-of-way to be acquired. Staff will be meeting with property owners, see what the interest level is for participation in right-of-way. Council discussed the various options with Engineer Weiss.
Bunting moved, Bell seconded a motion to authorize the pursuit of right-of-way needs for the anticipated improvements, not to exceed $40,000 or the total project budget of $300,000. Motion carried 4-0.
7.05 Consider Criteria for Evaluating the Transportation Concepts for the Downtown Transportation Study
Weiss handed out information to Council regarding criteria for evaluating transportation improvement needs and concepts. Weiss explained the matrix provided and informed council he is looking for their input on rating each of the alternatives proposed. Weiss stated no action is necessary but would like input from individual Council members within the next week.
No formal action taken.
7.07 Replacement of Police Unit 6860
Chief Luther addressed the Council regarding his recent accident with the 2006 Ford Explorer. Luther stated he has submitted information to Council on the current list of squads and the recommendation to replace the 2006 Explorer.
Bunting stated he has reviewed the list of vehicles we have and stated the City really doesn’t have that many squad cars that are for use by officers.
Bunting also referred to the type of squad to replace the 2006 Explorer stating the Chief is recommending replacing like car with like car.
Rauenhorst stated the Explorers were originally purchased as K9 vehicles, but are also necessary for inclement weather.
Bunting moved/Rauenhorst seconded a motion to replace the 6860 as recommended.
Bell questioned marked vehicle versus unmarked stating his preference for a marked vehicle.
Luther provided some instances where an unmarked car would be advantageous.
There was a discussion on decals, state sales tax, and the reimbursement provided by the insurance company. Staff stated fund 400 will be making up the approximate $4,000 difference.
Staff also stated this will move the replacement vehicle forward in the capital improvement plan.
Motion carried 4-0.
Luther stated he asked Capt. Miller to do a study on the number of accidents on Brockton from County Road 81 to County Road 144. Since 2008 there have been 99 accidents.
7.08 Award Bid and Execute Contract for Fiber Optic Installation
7.09 CBS Outdoor - Conditional Use Permit Review
Planner Lorsung addressed the Council regarding the conditional use permit application for a digital billboard on the city owned property; specifically the eastern billboard at the public works location, the east side of the billboard facing westbound traffic.
Lorsung stated the application is in compliance with all applicable ordinances and statutes and the Conditional Use Permit would start the 20.5 year clock on the life of the billboard.
Lorsung stated there is no need for lighting on dynamic billboard and CBS has agreed to changing the west side to downcast lighting.
Stahmer spoke on the extension of the term of their lease. Council then discussed the conditional use permit as it relates to lease terms and extensions.
Bunting asked staff to brainstorm on doing something that gives us more flexibility with lease terms and rates.
Bunting moved, Bell seconded a motion to table consideration of the conditional use permit. Motion carried 4-0.
8. Other Business.
9. Correspondence and Reports
9.01 July Police Report
9.02 Update on Transportation Task Force
9.03 Approval of Park Board Minutes
9.04 July, 2010 Financial Reports
No formal action was taken.
Bell moved, Rauenhorst seconded a motion to adjourn at 8:07 p.m. Motion carried 4-0.
Assistant City Administrator/Clerk