1. Call to Order. The regular meeting of the Council of the City of Rogers was called to order by Mayor Grimm on Tuesday, June 22, 2010 at 7:05 p.m. at Rogers Community Center, 21201 Memorial Drive, Rogers, MN, 55374.
Council present: Rob Bell, Jay Bunting, Jamie Davis, Jason Grimm, and Steve Rauenhorst.
Staff present: Jeff Carson, City Attorney; Stacy Doboszenski, Assistant City Administrator; Brad Feist, Fire Chief; Jeff Luther, Police Chief; John Seifert, Public Works Supt.; Steve Stahmer, City Administrator; Bret Weiss, City Engineer; and Lisa Wieland, Finance Director.
2. Open Forum. No persons addressed the Council during open forum.
3. Presentations. 3.01 Community Law Enforcement Foundation – Presentation on External MicrophonesDean Capps from the Community Law Enforcement Foundation along with Secretary Stephanie Kastanos made a presentation to the Council. The Foundation has provided all officers and reserves with ear microphones; 15 will be donated for a total of $563.05 in donation. Mr. Capps also stated it is important to understand what the mission of the Foundation is. Capps provided information on how the Foundation is looking at other ways of raising money. Capps updated Council on this year’s fundraiser and asked each Councilmember and staff for 15 minutes of time to be seated in a dunk tank at Rockin’ Rogers. Capps stated the dunk tank will be a four hour event with nobody to be seated for more than 10 to 15 minutes at a time and will start at 4:00 on Saturday.
Council and Chief Luther thanked the Foundation for their generosity. 4. Approve agenda. Additions to Other Business: 8.01 Discussion on approval of hiring police officer 5.08 Move to 7.04 as a General Business item 5. Consent Agenda. 5.01 Approval of Minutes from May 25, 2010 City Council Meeting 5.02 Approval of Bills and Claims (June 8, 2010 and June 22, 2010) 5.03 Approval of Resolution No. 2010-19, A Resolution Establishing Judges and Absentee Ballot Board for the August 10, 2010 Primary Election 5.04 Authorizing Execution of Agreement for Rogers Police Department to Participate in Safe and Sober Communities from October 1, 2010 through September 30, 2011 5.05 Proclamation of August 3, 2010 as “Night to Unite” in Rogers 5.06 Consider approval of Change Order No. 2 – Sausage Pond Maintenance Project 5.07 Consider approval of Pay Voucher #2 and Final – Sausage Pond Maintenance Project 5.08 Authorize Preparation of a Feasibility Report for the Extension of John Deere Lane from Main Street to CSAH 81 (moved to 7.04) 5.09 Consider the Re-designation of State Aid Streets and Approval of Resolution No. 2010-21 Bunting pulled item 5.01 from consent.
Motion by Davis, seconded by Bunting to approve the consent agenda, less 5.01. Motion carried 5-0.
5.01 Motion by Davis, seconded by Bell to approve 5.01. Motion carried 3-0-2 with Bunting and Grimm abstaining due to absence from meetings.
6 Public HearingsNone.
7. General Business 7.01 Approval of Resolution No. 2010-22, A Resolution of the Rogers City Council Adopting an Alcohol Enforcement Policy, and Repealing Resolution No. 2001-16Attorney Carson provided background on the alcohol enforcement policy proposed for Council adoption. Davis asked if the policy has flexibility included as the Council discussed. Carson discussed what is included in the policy. Bell and Bunting like the proposed policy.
Carson stated the only case which would not require a hearing is a straight fine. This resolution is in line with the State statute requiring a hearing for revocation or suspension.
Bunting moved, Bell seconded a motion to adopt Resolution No. 2010-22, A Resolution of the Rogers City Council Adopting an Alcohol Enforcement Policy, and Repealing Resolution No. 2001-16.Rauenhorst stated he will go along and the City in general needs the policy, but he sees problems.Davis stated he will support the policy, and he is not an expert in the area of liquor law, and would rather leave it to the courts to make those decisions.Carson stated this (policy) is considered civil and not criminal and the civil court system is still their opportunity.There was continued discussion about how the resolution can be applied on a case-by-case basis and what is done in other communities.Motion carried 5-0. 7.02 Sewer Jetter Truck PurchasePublic Works Superintendent Seifert addressed the Council on the request to purchase the sewer jetter truck as identified in the capital improvement program. Seifert provided background on the need for the truck and the long term savings to control the fees for the service provided with the truck. The truck is funded a majority by sanitary sewer and partially by storm sewer funds. The purpose of the truck is for mainline cleaning.
Bunting asked if an additional hire is needed to operate this vehicle. No additional hire is being recommended.
Motion by Rauenhorst, seconded Bunting seconded a motion to authorize the purchase of the sewer jetter truck.Bell stated this is probably his first major piece of City equipment, being a city vehicle, being painted and set up. Bell suggested painting the vehicle Rogers Royals blue.
There was discussion on the color scheme of City vehicles.
Council asked for a color pallet to be brought back for color choice. Motion carried 5-0. 7.03 DC Update by Engineer WeissEngineer Weiss stated it was a successful trip in June to DC, especially the developing strong relationships with staff and delegation. The projects discussed included: • 144/Brockton • 144/101 intersection improvements • Fletcher Lane By-pass
Council thanked Weiss and Seifert for a job well done.
7.04 Consent 5.08: Authorize Preparation of a Feasibility Report for the Extension of John Deere Lane from Main Street to CSAH 81 (moved to 7.04)Seifert addressed the Council on the request to begin process of evaluating merits of extending Main Street and John Deere lane to County Road 81.
Seifert stated the improvements could be accomplished through a change order from within the County Road 81 project or a separate project from 81. There are no improvements proposed west of Main Street; only east to County Road 81.
Council concurred that something needs to be improved for northbound Main Street traffic.
Seifert commented the proposed project was reviewed by the Transportation Task Force last night.
Motion by Bunting, seconded by Rauenhorst seconded a motion to authorize the preparation of a feasibility report for the extension of John Deere Lane from Main Street to County Road 81. Motion carried 5-0.
8. Other Business. 8.01 Hiring Wegner Replacement- BuntingCouncilmember Bunting stated the request to hire a replacement for Officer Wegner comes from the workshop session held prior to the Council meeting.
Motion by Davis, seconded by Rauenhorst to authorize staff to proceed with the hiring process of Wegner’s replacement. The motion was amended by Rauenhorst to include the internal promotion to Sergeant be acted upon quickly.There was discussion on how the candidate would be solicited for the Wegner replacement. Luther requested recruitment versus a full-fledged advertisement.Rauenhorst stated a person has been identified for recruitment.Bell stated he still wants the candidate to go through an interview process.Staff stated the candidate will go before the interview panel. If targeted recruitment didn’t result in a successful candidate, then staff will advertise for the position. Motion carried 5-0.
9. Correspondence and Reports 9.01 May Police Report 9.02 Elm Creek Watershed Commission Monthly Report 9.03 2010 CIP Equipment Purchases - Permanent Driver Feedback Speed Limit Signs Quote - Front Mount Mower Replacement - Municipal Tractor/Toolcat 9.04 I-94 Corridor Coalition Update 9.05 Community Wellness Day 2010 9.06 April 2010 Financial Reports
No formal action was taken.
10. AdjournMotion by Bunting, seconded by Bell to adjourn at 7:49 p.m. Motion carried 5-0.
Respectfully submitted,Stacy DoboszenskiAssistant City Administrator/Clerk