1. Call to Order. The regular meeting of the Council of the City of Rogers was called to order by Mayor Grimm on Tuesday, April 27, 2010 at 7:00 p.m. at Rogers Community Center, 21201 Memorial Drive, Rogers, MN, 55374.
Council present: Rob Bell, Jamie Davis, and Jason Grimm.
Council excused: Jay Bunting and Steve Rauenhorst.
Staff present: Jeff Carson, City Attorney; Stacy Doboszenski, Assistant City Administrator; Brad Feist, Fire Chief; Rose Lorsung, City Planner; Jeff Luther, Police Chief; Steve Stahmer, City Administrator; Lisa Wieland, Finance Director; and Shibani Bisson, City Engineer.
2. Open Forum.
No persons addressed the Council during open forum.
4. Approve agenda.
The agenda was set as submitted.
5. Consent Agenda.
5.01 Approval of Minutes from April 13, 2010 City Council Meeting and April 13, 2010 Workshop Minutes
5.02 Approval of Bills and Claims
5.03 National Public Works Week May 16 – 22, 2010 Itinerary
5.04 Well No. 3 Insulation and Exterior Brick
5.05 Variance request by NTC Homes, Inc. for a reduced rear yard setback (Resolution No. 2010-15)
Davis pulled 5.01 for typo corrections.
Motion by Davis, seconded by Bell to approve the consent agenda less 5.01. Motion carried 3-0.
Davis noted two corrections to be made to the minutes.
Motion by Davis, seconded by Bell to approve 5.01 with corrections. Motion carried 3-0.
6. Public Hearings
7. General Business
7.01 Elm Creek Watershed
Stahmer addressed the Council regarding the request to offer a $40 per meeting per month stipend to fill the position on the Elm Creek Watershed board.
Bell commented on the amount of the stipend; stating the Planning Commission doesn’t get the same stipend, they get something less and Bell believes they should be equally compensated.
Stahmer explained the reasoning for the additional dollar amount is because of the need to take time off work to attend the meetings mid-day.
Motion by Davis, seconded by Bell to approve the $40 stipend pay for the Elm Creek Watershed board position. Motion carried 3-0.
7.02 Public Works Maintenance Temporary Position
Stahmer explained staff is recommending to temporarily fill the public works maintenance position with a previous seasonal public works employee who has a proven positive track record with the city and working knowledge of the department and its operations.
Stahmer spoke of the pro’s and con’s of opening the position for outside applicants.
Grimm questioned how are benefits working for a person on leave and if the temporary position receives benefits?
Staff explained the individual on leave is not on benefits, staff has not discussed offering benefits to the temp position.
Motion by Bell, seconded by Davis to offer to the temporary position as recommended with a six-month review. Motion carried 3-0.
7.03 Dutch Knolls Neighborhood Park Equipment Purchase
Stahmer stated the Council has previously approved bituminous and concrete for the park, now seeking approval for the play structures. The total cost is just over $51,000 paid for out of the park dedication fund.
Grimm stated he has no questions and it is within the total budget.
Davis stated one of the items they were able to demo at a Park Board meeting is the X-Wave 2. Davis continued to discuss some of the features of the proposed play structure.
Motion by Davis, seconded by Bell to approve the park equipment purchase as presented in the memorandum. Motion carried 3-0.
Davis stated one thing to highlight is that city staff is doing some of the day labor and will be talking within the neighborhood to solicit for volunteers.
7.04 Funding Request from City of Dayton Regarding Brockton Interchange
Grimm stated the Transportation Task Force has had the opportunity to discuss this as well as a workshop with Mayor Doug Anderson of Dayton. Grimm stated the Transportation Task Force is recommending moving forward with the following items to consider:
1. The City of Rogers requests to be involved in the preparation and review of the RFP and be on the selection team for the consultant.
2. The City of Rogers requests to be involved, along with the other partners, in the development of the specific lists of tasks that are to be completed. Assuming Rogers commits to their share of the local match, it is the City’s expectation that there would be no additional requests of funds should extras/overruns be incurred during this phase of the project.
3. The City of Rogers anticipates, as stated by Dayton representatives at the April 13 work session, that this project would address the local and county road network that will support the interchange. It is important to Rogers that the analysis of the roads serving the interchange, the projected costs and also when those roadway systems would need to be upgraded be a part of this effort. Rogers is very interested in which roads are anticipated to be studied.
4. The City of Rogers would anticipate that the limits of the study area as it relates to potential locations for the interchange would be open to discussion.
5. The City of Rogers would request that the process involve the development of criteria that can be used to determine the best location for the interchange and also a discussion as to who would be involved with the development of that criteria.
6. The City of Rogers will provide names of representatives that will participate in the TAC and PMT.
7. The City of Rogers wishes to be clear that financial participation by Rogers in this phase of the project does not commit the City for any future contribution or percentage thereof of the cost of the project.
Bell stated the City wants to be on equal footing and staff has put together some good stipulations that cover the Task Force’s concerns.
Davis stated a concern he talked about was how it impacts the feeder roads, and it appears the stipulations cover those concerns.
Stahmer stated Bunting wouldn’t tend to support the expenditure if it were out of the general fund reserve, but the noted fund to be used is capital fund 402.
Motion by Bell, seconded by Davis to approve the funding out of fund 402 as presented. Motion carried 3-0.
7.05 Funding Request from I-94 Chamber Coalition
Bell reported on the discussions at the Transportation Task Force regarding the funding request from the I94 Chamber Coalition. One thing to note is they would like this to be an annual contribution from the City. Bell addressed some of the following issues and suggestions raised at the Task Force meeting:
1. Request that the Coalition establish an annual budget for the lobbying effort, if not already completed.
2. Request that the Coalition establish goals and expectations annually and hold regular (quarterly?) meetings to review the progress.
3. Request consideration of adding favorable industry partners such as the trucking industry to help with lobbying efforts and provide additional funding.
4. Suggest that the Coalition send out regular “email blasts” to contributors related to activities in the corridor and progress being made by the coalition.
5. Consider modifying the revenue generation process to solicit individuals to join the group by contributing $10-20 per person. This will increase the number of interested individuals, illustrate broad support and in the long run will generate significant levels of funding that may be able to reduce contributions required from the city or will supplement a more concerted effort.
Bell spoke on the annual contribution. Grimm stated the funding request would have to come back annually as this council cannot bind future councils.
Stahmer stated in addition, staff recommends that a member of the City Council and/or Transportation Task Force be assigned, to regularly monitor the effort that is occurring and to encourage the Chamber to establish a consistent face as a leader of their effort.
Council discussed having Bell serve in that capacity.
Council decided to wait until the next meeting to appoint a councilmember; Bell or Bunting. Council decided they would both attend the May meeting as city representatives.
Motion by Davis, seconded by Bell to approve the funding request for the I-94 Chamber Coalition, to be paid via Fund 402. Motion carried 3-0.
8. Other Business.
9. Correspondence and Reports
9.01 Update on Transportation Task Force
9.02 Rogers Park Board Minutes March 16, 2010
Stahmer and Bell briefly discussed some of the items from the Transportation Task Force.
No action taken.
Motion by Davis to adjourn at 7:21 p.m.
Assistant City Administrator/Clerk