1.  Call to Order.  The workshop session of the Council of the City of Rogers was called to order by Mayor Grimm on Tuesday, April 13, 2010 at 6:05 p.m. at the Rogers Community Room, 21201 Memorial Drive, Rogers, MN, 55374.

Council present:  Rob Bell, Jay Bunting, Jamie Davis, and Jason Grimm.

Council excused:  Steve Rauenhorst.

Staff present:  Jeff Carson, City Attorney; Stacy Doboszenski, Assistant City Administrator/Clerk; Brad Feist, Fire Chief; John Seifert, Public Works Supt., Steve Stahmer, City Administrator; Lisa Wieland, Finance Director; and Bret Weiss, City Engineer.

2.  Meeting with Dayton Mayor Anderson
Administrator Stahmer introduced members from the City of Dayton.
Mayor Anderson addressed the Council regarding the federal appropriation funds received by Dayton in the amount of $800,000 to commence the preliminary engineering and environmental work for the Brockton Interchange.  Anderson stated the funding requirement of the appropriations grant for a local match is $88,000 and is asking for the City of Rogers to participate in one-third of the required funding along with Stone’s Throw Development participating.  Anderson talked about the history of the project and where it is today.  Anderson stated Dayton is a strong candidate for $10 million in funding for the project.  Anderson stated he will be traveling to Washington at the end of the month to seek additional funding for the project.  Anderson spoke of what he believes are significant opportunities for the project.  Anderson asked for the City of Rogers to continue to participate as partners in the project.

Administrator Stahmer clarified with Dayton the request is for one-third of $88,000 and can be spread over two years.

Administrator Orduno (Dayton) concurred that two years may be an easier way for the City’s budget to handle the one-third of the required local match.

Bell asked about the timing of the project.

Dayton Engineer, Mark Hanson, stated the environment and modeling work would take 18 months.  After 18 months it would be 30% engineering complete and a staff approved layout.  Hanson continued to discuss how the MnDOT engineering will work together with the 610/I94 project.

Orduno discussed the three phases of the project; phase one and two participating with Rogers, Hassan, and Dayton and the continuation of phase three as part of the project being considered.

Mayor Grimm stated he was able to hear a lot about the project and asked the Council if they have any other questions.

Bunting discussed how Rogers just returned from Washington seeking funding for Brockton Lane and County Road 144 and specified the school zone as a priority.  Bunting stated there is an enormous amount of funding that needs to be in place for other project areas.  Bunting stated he will not support funding the project.  Bunting stated the downside of Rogers is quite enormous; the upside for Dayton is enormous.  Bunting discussed the potential industrial growth as an outcome of the project.

Mayor Anderson respectfully disagreed; Rogers upside is much more and referenced the Stone’s Throw Development.  Anderson referenced the studies and the traffic concerns that exist today and will continue to exist in 2030.  The traffic conditions warrant the interchange today.  Anderson referenced the industrial park and the traffic that comes from that traveling through Dayton.  From a perspective of getting businesses and residents to the freeway, Dayton does not have the ability.  For the Stone’s Throw area, the interchange is a make or break for that development and the long term development potential.

Bunting stated he agrees with the benefit to the Stone’s Throw project.  To him, he sees an enormous amount of cost to the City in this project.  Bunting spoke of other projects in the City that haven’t built-out and they would not benefit from the interchange.

Anderson asked for the Council to familiarize themselves with the phase two study document.

Engineer Weiss addressed the Council stating the transportation task force has had many of the same discussions being held tonight.  Weiss stated the project being proposed is a study of the road-way system surrounding the interchange project.  As long as Dayton understands that this is the investment and only one-third of the cost.  Weiss continued to discuss the potential benefits that could come from this project study being proposed.  This will give the City the information for the future cost splits or future overall project.  Weiss stated he understands the concern of spending the dollars, but asks that Council consider the benefit of the project.  Weiss asked for Council approval to authorize Rogers’ staff to work with Dayton staff to address the list of questions.

Bunting questioned the use of TIF No. 1.

Wieland stated this is outside of the TIF District Area and other funds would need to be used such as fund 402 or 2010 general fund balance and to levy in 2011 for the general fund.

Grimm stated he appreciates what Weiss had to say.  We never are going to know the cost until we do the study.  We need to find that out.

Bunting stated that is a decent argument.  Bunting commented on spending this type of money after laying-off employees and having to dip into general fund reserve.

Anderson stated he understands the concerns of the Council.  Wants to try to do the best they can for the citizens here today and those who will be here tomorrow.  Anderson spoke of the decision made years ago when Dayton officials at the time decided not to move forward with an interchange at a much lesser cost.

Davis asked what the context of the scope of phase two was.
Orduno and Dayton Engineer Hanson replied the scope area was the entire northwest portion of Hennepin County and just north of the river crossing.

Orduno addressed the Council that as Dayton entered into the project, it is important for Rogers to know that Dayton never considered doing the project without Rogers.  Orduno asked for an explanation on the funding request for Brockton Lane.

Bunting described the project improvements for Brockton Lane and County Road 144.  Bell expanded on the explanation.

Bell stated he sees value in continuing the cooperation between the communities and is for continuing the relationship.

Anderson understands that we need to take these projects one step at a time.

Davis discussed going to Washington as a joint trip with Dayton to seek funding for this project.  Anderson agreed. 

Grimm asked if there are any other questions.

Council thanked Dayton for coming out and stated it sounds like the Council is willing to proceed with Dayton’s request at the regular meeting.

3.  Adjourn.
Bell moved, Davis seconded a motion to adjourn the meeting at 6:40 p.m.  Motion carried 4-0.


Respectfully submitted,
Stacy Doboszenski
Assistant City Administrator/Clerk