1. Call to Order. The regular meeting of the Council of the City of Rogers was called to order by Mayor Grimm on Tuesday, February 9, 2010 at 7:00 p.m. at Rogers Community Center, 21201 Memorial Drive, Rogers, MN, 55374.
Council present: Rob Bell, Jay Bunting, Jason Grimm, and Steve Rauenhorst.
Member excused: Jamie Davis.
Staff present: Jeff Carson, City Attorney; Stacy Doboszenski, Assistant City Administrator; Rose Lorsung, Planning Consultant; Jeff Luther, Police Chief; John Seifert, Public Works Supt.; Steve Stahmer, City Administrator; Lisa Wieland, Finance Director; and Bret Weiss, City Engineer.
2. Open Forum. No persons addressed the Council during open forum.
3. Presentations. 3.01 Jeff Johnson – Hennepin County Commissioner - Meet & Greet (approx. 7:30 p.m.)
4. Approve agenda. 8.01 Update on Senior Center Costs - Bunting
5. Consent Agenda. 5.01 Approval of Minutes from January 26, 2010 City Council Meeting and January 26,2010 Workshop Minutes 5.02 Approval of Bills and Claims 5.03 Approve Renewal of 3.2 “Off-Sale” License for Holiday Station Store #307 5.04 Approve Renewal of 3.2 “Off-Sale” License for Super America 5.05 Approve Renewal of 3.2 “Off-Sale” License for Rogers Super Target 5.06 Nextel Tower Lease 5.07 144/Senior and Junior High Stop Light Invoice 5.08 Revised Sidewalk Snow Removal Routes 5.09 Approval of Quotes for Rogers Activity Center Locker Room Build Out 5.10 Financial Management Plan (FMP), TIF Management Plan (TMP) 5.11 Municipal Development District #1 and TIF Plan Modification Public HearingBunting pulled 5.07
Rauenhorst moved, Bunting seconded a motion to approve the remaining consent agenda less 5.07. Motion carried 4-0.
5.07 144/Senior and Junior High Stop Light InvoiceBunting wants to make it clear to the public that Rogers helps with the lifting of the community’s assets. No help from neighbors; one more cost in a long line of monies our citizens have given the community. Gymnasium, properties, millions of dollars, ice arena and our willingness to pay $1.91M to pay for a federal and state transportation project. Rogers time after time has volunteered to do the heavy lifting. We have proven over the past decade that we do our share and the share of others.
Bunting moved, Rauenhorst seconded a motion to approve 5.07. Motion carried 4-0.
6. Public HearingsNone.
7. General Business7.01 Update on Appropriations Request for Federal FundsEngineer Weiss provided a presentation on the projects that would compete well for appropriations funding. $158M worth of projects have been identified.
Weiss stated staff has met with Hennepin County and Rogers is in the top five cities that need transportation improvements within the entire county.
Weiss spoke on the Fletcher Bypass and the county has ideas to assist with the request for funding. Another project is the third lane on Highway 101 at CSAH 144, however he is not recommending that project at this time. Weiss then spoke on CSAH 13, Brockton Lane, and CSAH 144 stating they have been identified as appropriate for a funding appropriations request.
Weiss provided traffic estimates for CSAH 13 and CSAH 144; an increase of 50% on both roadway systems in just over a year from now when the 610 project is complete.
Weiss stated the County previously proposed project improvements for CSAH 13 at South Diamond Lake Road and CSAH 144. Both intersections were identified in the City’s CIP plan for projects. Weiss stated staff is hoping to get $500,000 or more in funding to assist in the projects.
Weiss stated the staff is recommending preparing a funding request to Representative Paulsen and Senators Klobuchar and Franken related to safety/capacity improvements for CSAH 13/144 related to increased traffic from 610.
Bell commented on the traffic count slide, CSAH 13 north of 81 and south of 144 and made note of the 5,000 cars that are gone between CSAH 81 and 144. Weiss commented on the difference noting the same observation.
Bunting moved, Bell seconded a motion authorizing staff to proceed with the application for the CSAH 13/144 safety project for securing transportation appropriations with the funding source identified as TIF No. 1. Motion carried 4-0.
Stahmer stated the other piece is to decide on the Washington D.C. trip. Based on Weiss’s recommendation and the March 19th appropriations request, the timeframe becomes March 15 – 17, 2010 during National League of Cities conference. Another option is for council to split representation between the March and June conferences.
Stahmer also stated the TIF attorney is looking at the exact explanation of the project to make sure it is TIF eligible expenses. Told up front that it is likely to be a TIF eligible expense, but will receive verification before the money is spent.
Stahmer commented TIF No. 1 and the Council’s travel budget would pay for the trip.
Bunting questioned if the county did not support the application, what are the odds of getting the funding. Weiss stated he is not sure what the odds are, but if you are out there meeting with them you can increase your odds by explaining the requests in person; build the relationship and share the city’s transportation issues.
Bunting asked if this includes a tunnel or bridge between the two schools. Weiss stated this request does not, it would be in a future request.
Bell questioned the timing of the trip and the timing of the application deadlines.
Weiss explained the City’s deadline is February 19th and the representative’s deadline is March 19th.
Moved by Rauenhorst, seconded by Bunting to authorize council members to attend the Washington DC conference and to use TIF No. 1 and council budgeted funds as the funding source. Motion carried 4-0.
7.02 Update on Developer’s Agreement with Rogers Plaza PartnersWeiss stated there are three things to bring to Council attention; (1) Final plat to occur in October. The City will be obtaining easements until the plat is final. (2) Signage; requesting a proposed pylon sign similar to the CVS sign. Asked the applicant to define the specifications of the signage being requested. (3) Variances; working through issue with parking 10 feet off property line with the concept plan submitted. The developer will be requesting a 5 foot setback and parking adjacent to property lines with cross parking agreements.
Weiss stated along with getting ARRA funding for the fly-over, we may be getting an increase in federal funding for the CSAH 81 project.
No direction requested.
Bell asked if the pylon sign is the only sign needing a waiver from the ordinance. Weiss stated that is his understanding.
No action taken.
7.03 Police Officer Hiring - Recruited CandidateChief Luther addressed the Council regarding a request to fill an existing position with a recruited candidate versus the entire hiring and testing process. This process would streamline the system to address a specific need we have coming up this summer with the activation of Officer Brandon Wegner, due to be activated in June. Luther stated he has located a candidate that would be suitable, to interview that person as soon as possible with the interview panel, if the panel deems the candidate acceptable, authorization to offer a conditional hire to the individual.
Luther stated this would not replace our testing process we would normally do.
Asking permission to hire Grimsby replacement, schedule an interview as soon as possible, and make a conditional job offer to begin the other testing process of medical, background investigation, and psychological exam and bring back to the council for ultimate approval.
Bunting moved, Rauenhorst seconded a motion to begin the hiring process by scheduling an interview before the final interview panel for one or more recruited candidates. (One recruited candidate has been presently identified.); and make a conditional job offer once the nominated candidate has been interviewed by the final selection panel. (A conditional offer is necessary to begin the medical examination, background investigation, and psychological assessment.); and upon the recruited candidate’s completion of the pre-employment evaluation process, for the Chief of Police to return to the full City Council to request authorization to hire the recruited and vetted candidate. Motion carried 4-0.
Rauenhorst asked when the interview is going to take place. Grimm and Rauenhorst agreed to schedule the interview for 1:30 p.m. on Friday, February 12, 2010.
7.04 Discussion on Citizen of the Year ProcessCouncil discussed establishing a process for putting together a committee for citizen of the year.
After discussion, council consensus was to turn the Citizen of the Year process over to the Lions to see if they are interested.
8. OTHER BUSINESS8.01 Update on Senior Center Costs - BuntingBunting reported it would cost $205,000 to do a build-out of the existing Fastenal building. The figure does not include furniture, redoing walls, code bathrooms, HVAC, and kitchen; just bare-bones build-out. Bunting stated he will bring the specifics to staff at a later date.
3.01 Jeff Johnson – Hennepin County Commissioner - Meet & Greet (approx. 7:30 p.m.)Mr. Johnson addressed the council and handed out a 2010 Hennepin County Fact Card.Johnson discussed the county’s 2010 budget and discussed uncompensated care being funded at HCMC. Johnson then asked for questions from Council.
Grimm stated the City’s biggest question is what he can do for Rogers in terms of transportation.Johnson suggested setting up a meeting and sit down with Jim Grube from Hennepin County.
Weiss addressed Mr. Johnson with the request for federal appropriations process for CSAH 13 and CSAH 144. Weiss explained staff is already aware the County Board set their project priorities, however Weiss asked Mr. Johnson for a personal letter of support. Johnson agreed to write a letter of support.
Staff and Council explained the local project and the appropriations application that will be made along with projected traffic numbers for CSAH 81/13/144.
Grimm also mentioned a walking bridge or tunnel for the two schools on CSAH 144.
Johnson stated he would be happy to support both projects.
Council thanked Mr. Johnson.
9. CORRESPONDENCE AND REPORTS 9.01 January Police ReportNo action taken.
10. ADJOURNBunting moved, Bell seconded a motion to adjourn at 7:47 p.m. Motion carried 4-0.
Respectfully submitted,Stacy DoboszenskiAssistant City Administrator/Clerk