1. Call to Order. The regular meeting of the Council of the City of Rogers was called to order by Acting Mayor Davis on Tuesday, January 26, 2010 at 7:00 p.m. at the Rogers Community Room, 21201 Memorial Drive, Rogers, MN, 55374.
Council present: Jay Bunting, Rob Bell, Jamie Davis, and Steve Rauenhorst.
Council excused: Jason Grimm.
Staff present: Jeff Carson, City Attorney; Stacy Doboszenski, Assistant City Administrator; Brad Feist, Fire Chief; Jeff Luther, Police Chief; John Seifert, Public Works Supt.; Steve Stahmer, City Administrator; Lisa Wieland, Finance Director; and Bret Weiss, City Engineer.
2. Open forum. None.
3.01 Regarding Small Businesses in Rogers – Councilmember Bunting
Councilmember Bunting provided a PowerPoint presentation to the Council as a small business owner. Bunting stated the purpose of the presentation is to share some concerns and pass along some information. Bunting’s presentation included the (economic) challenges facing Rogers’ businesses, why the city should care, the decline in retail sales, manufacturing data (decreases), the decline in restaurant sales, and what the city can do (advertise during construction). Bunting spoke on allowing temporary signage during construction of CSAH 81 and the fly-over bridge. Bunting mentioned advertising done by the City stating Rogers is still open during construction. Bunting stated he inquired on whether TIF could be spent on advertising in local papers to let the public know we are open during construction.
Davis asked Bunting, as a business owner, does he see the lodging tax as a potential benefit? Does he think it would make a difference? Bunting stated he thinks there is some potential for some benefit. It has merit; has places where it works.
Continued discussion about the impact of construction on Rogers’ businesses.
Council is in agreement there should be some signage during construction; policy changes during the interim construction season – relaxing the current sign ordinance.
Davis asked if this can be discussed on a subsequent agenda.
Stahmer stated on February 18th, the Rogers Business Council will be focusing their meeting on signage. Directional signage and open for business signage will be discussed.
There was continued discussion on creating an interim policy that may relax our temporary signage requirements and on standardized signage during construction.
Seifert stated there is money designated for signage during construction and staff has planned communication meetings with business owners during construction.
Council thanked Bunting for his presentation. No formal action was taken.
4. Approve Agenda
8.01 Precinct caucuses next Tuesday – Rauenhorst
5. Consent Agenda
5.01 Approval of Minutes from January 12, 2010 City Council Meeting
5.02 Approval of Bills and Claims
5.03 Accept Resignation of Michael Grimsby
5.04 Set Financial Management Plan/TIF Workshop – Feb. 9th at 5:30
Rauenhorst moved, Bunting seconded a motion to approve the consent agenda.
Davis asked staff to take a look at long distance charges and questioned why those are made when there are cell phones. Staff was directed to look into this.
Motion carried 4-0.
6. PUBLIC HEARINGS. None.
7. GENERAL BUSINESS
7.01 (cont.) Snow Plow Routes
Seifert and Weiss provided mapping illustrating where the properties are that children walk to school. The maps indicate the need to add sidewalks to be plowed, which include Brockton Meadows, South Pointe, and Fletcher Hills, to be added as primary snow plow/sidewalk routes.
Rauenhorst questioned why John Milless Drive sidewalk is included. Seifert stated when the city made the decision to add the sidewalk, it was due to the library.
Seifert clarified the additional sidewalk routes would add six to eight man hours.
Rauenhorst reviewed the maps provided and made suggestions on what should be included.
There was discussion between Council and Seifert on which sidewalks should be included in the primary route area; deleting a portion of Orchid to add other areas.
There was discussion on John Milless remaining as a primary or a secondary route.
Bell asked Seifert to map out a logical route for the (snow removal) unit to go.
Rauenhorst stressed educating the homeowner on their responsibility to clear the snow from the sidewalks.
Seifert will update the map and bring it back for consent agenda approval.
7.02 Public Works Reorganization
Stahmer provided background information on the request for the reorganization of the public works department with the intent to be more efficient and effective in the delivery of public services. Staff has drafted and recommends the new position descriptions; park lead worker and street/storm lead worker to be done at the same salary grade and rate, with a split between general fund and the enterprise funds.
Stahmer continued to discuss the new positions and the employees selected for the positions; Sable for the street/storm lead worker position and Weltzin for the parks lead worker position.
Stahmer also discussed keeping non-UBC inspections with Weltzin’s duties due to the low amount of new homes being constructed and the limited amount of time to conduct those inspections.
Stahmer stated a portion of the street/storm lead worker salary would be split between the general fund and the storm water fund.
Seifert concurred with Stahmer’s synopsis.
Bunting moved, Bell seconded a motion to approve the position descriptions of Street/Storm Maintenance Lead Worker and Park Lead Worker both at a Grade 8 on the City salary plan, to appoint Mike Sable to the position of Street/Storm Maintenance Lead Worker effective February 1, 2010, and to appoint Scott Weltzin to the position of Park Lead Worker effective February 1, 2010. Motion carried 4 – 0.
7.03 Transportation Task Force Update
Weiss provided a PowerPoint presentation on the updates from the Transportation Task Force to include:
•Capital improvements projects list
•TIF 1 Plan
•How to best leverage funds and opportunities
o Environment documentation/preliminary design
? TH 101/CSAH 144
? Fletcher Bypass
? Downtown transportation study
o Right of Way
? Downtown properties
? Rogers Drive South extension
? Fletcher bypass
? Main Street/CSAH 81 realignment
? Rogers Drive south extension
? Brockton interchange
? Pedestrian crossings
Council discussed turn-backs of county roads to the City. Bunting stated he is concerned with County Road 144 and the speed of traffic between the two schools (middle school and high school).
Weiss stated even if it were turned back, it would have the same standards as it would be on the state aid road system. Weiss referenced signage that indicates speed.
Seifert discussed some projects that could be identified for funding.
Davis asked what happens to the prioritization list if the Brockton Interchange happens.
There was a discussion between council and Engineer Weiss regarding the potential Brockton Interchange proposed in Dayton and the flexibility in the programming of funds/priorities.
Weiss continued with his presentation.
Seifert discussed the second round of stimulus funding and to find areas that may be project possibilities.
Weiss discussed using TIF dollars to leverage opportunities and redevelopment.
Weiss then explained the process the staff and transportation task force has been going through to prioritize the projects.
Stahmer stated the plan was to have feedback from tonight taken back to the task force next Monday for a recommendation list to be provided to the council at the February 9th meeting.
Stahmer stated one item to be discussed under this topic is a short discussion about a Washington D.C. trip, whether we are going to go, and to what extent the Council wants to attend. Stahmer stated right now there is not a specific project to lobby for, and the City should identify a primary project. The tie back for TIF funding would be back to the project identified.
Bunting stated he thinks Rogers has the potential to secure some funding; important to get face time and see the council as a unified force.
Davis questioned if it would be advantageous to go at a time different from the League of Cities conference.
Stahmer commented on the Minnesota reception where council had the opportunities to meet directly with elected officials.
Davis stated he believes the Council needs to go.
Weiss spoke on the transportation alliance and the different speakers and attendees. Weiss believes it happens in March or April; possibly June.
Davis asked Weiss to inform Council of when the transportation alliance conference is.
Rauenhorst spoke on the positives of having direct meetings. Davis concurred and stated if we go outside of the conference, we need to have direct meetings with the elected officials.
There was discussion among Council and staff on who should attend.
Stahmer stated the key date to keep in mind for an appropriations request is Klobuchar’s deadline of February 20th; not sure on Paulsen.
Council discussed late March or April to make a trip to DC.
Consensus was to go at a time other than the League of Cities, for the transportation task force to come up with a list of projects to focus on, and to check on the transportation alliance conference.
7.04 Proposal for Transportation Engineering Services for the Downtown Rogers
Weiss provided a presentation on his proposal for transportation engineering services for the downtown Rogers area. Weiss provided background on studies that have been completed and information that he can use in going through his process and then provided an approximate schedule.
TIF No. 1 would be the funding source if the Council moves to accept the proposal.
Bell moved, Bunting seconded a motion to approve the proposal from WSB & Associates, Inc. for the above referenced project for a cost of $55,892, with TIF No. 1 as the funding source. Motion carried 4-0.
7.05 Consideration of a New Alternative to Address Relocation of Electric Lines in
Conflict With Trunk Highway 101 Flyover Project
Seifert provided the background information on the new alternative to address the relocation of electric lines overhead, within the State right-of-way on the west side of Highway 101, at no cost.
Bunting stated he is still a fan of burying the lines. Rauenhorst concurred.
Council consensus was to stay with the original course; burying the lines.
8. OTHER BUSINESS
8.01 Precinct Caucuses
Rauenhorst wanted to make sure everyone is aware of the caucuses; Republicans held at community room; democrats in Maple Grove on Tuesday, February 2, 2010.
Prior to adjourning, Stahmer informed the council of the Washington DC Transportation Alliance seminar is scheduled for June 8 through June 10 (Tuesday – Thursday).
9. Correspondence and Reports
9.01 December Police Report
No action taken.
Bunting moved, Bell seconded a motion to adjourn at 8:42 p.m. Motion carried 4-0.
Assistant City Administrator/Clerk