1.   Call to Order.  The regular meeting of the Council of the City of Rogers was called to order by Mayor Grimm on Tuesday, January 12, 2010 at 7:00 p.m. at Rogers Community Center, 21201 Memorial Drive, Rogers, MN, 55374.

Council present:  Rob Bell, Jay Bunting, Jamie Davis, Jason Grimm, and Steve Rauenhorst.

Staff present:  Jeff Carson, City Attorney; Stacy Doboszenski, Assistant City Administrator; Brad Feist, Fire Chief; Jeff Luther, Police Chief; John Seifert, Public Works Supt.; Steve Stahmer, City Administrator; and Bret Weiss, City Engineer.

2.   Open Forum. 
No persons addressed the Council during open forum.

3.   Presentations. 
      3.01     Rogers Lions – Accept Park Donation
 
Brad Feist introduced Rogers Lions President Dick Engstrom to the City Council.  Mr. Engstrom along with members of the Rogers Lions Club presented a $9,000 check to the City of Rogers for the park donation fund.

      3.02 Rogers Lions – Accept Donation to Rogers Fire Department
Chief Feist stated the second donation is from the profits from Oktoberfest in the amount of $6,250 for two hand held radios and two back-pack blowers for the Rogers Fire Department.  Feist credited both the Rogers Lions and the Rogers Fire Auxiliary, namely Scott Weltzin, for the success of the Oktoberfest event.

Motion by Bunting, seconded by Bell to accept the donation from the Rogers Lions Club in the amount of $6,250.  Motion carried 5-0.

Motion by Bunting, seconded by Rauenhorst to accept the donation from the Rogers Lions Club in the amount of $9,000 for the park donation.  Motion carried 5-0.

Chief Feist and Mayor Grimm thanked the Lions Club for their dedication.  Grimm stated we have the best Lions Club in the state.

Grimm asked for an update from Seifert regarding where the City is at with the creation of the park.  Seifert stated a task force is scheduled to meet this month for the first time to start the process to focus on the park improvement.  Seifert stated there is approximately $130,000 in the fund.

4.   Approve agenda.
The agenda was set as submitted.

5.   Consent Agenda.
      5.01 Approval of Minutes from December 22, 2009 City Council Meeting
      5.02 Approval of Bills and Claims
      5.03 Approval of Resolution No. 2010- 01, A Resolution Authorizing The Purchase
              Of Tax-Forfeited Lands
      5.04 Approval of Resolution No. 2010-02, A Resolution Providing Municipal
              Approval to the Issuance of a Minnesota Lawful Gambling License to the
              Rogers Lions Club to Conduct Raffles Off-Site at The Wellstead of Rogers,
              20500 South Diamond Lake Road, on Thursday, March 25, 2010
      5.05 Approve Renewal of 3.2 and Wine License for Angeno’s Pizza and Pasta
      5.06 Approve Renewal of 3.2 and Wine License for Cottage Grill
      5.07 Approve Renewal of 3.2 and Wine License for Hong Thai Restaurant
      5.08 Approve Renewal of 3.2 and Wine License for Noodles & Company
      5.09 Approve Renewal of On-Sale Liquor License for Broadway Bar & Pizza
      5.10 Approve Renewal of On-Sale Liquor License for Maynard’s Restaurant
      5.11 Approve Renewal of On-Sale Liquor License for Wellstead of Rogers
      5.12 Approval of Final Pay Application – 2008 Fletcher Lane Improvements – Twin
              Pines Earthworks
      5.13 Approval of Final Pay Application – Well No. 8 – Traut Wells
      5.14 EPDB Conditional Use License Agreement through December 31, 2010
      5.15 Environmental Expo – Sewer Cleaning Training
      5.16 Well House #3 Roof Repairs
      5.17 Approval and Authorization to Execute the Interim Use Agreement for Roger 
              Sabot
      5.18 Approval of Resolution No. 2010-03, A Resolution Removing Special
              Assessments Against Levy No. 17495

Attorney Carson stated paragraph 3 of item 5.17 (Interim Use Permit – Sabot) should read “any lighting for the billboard should be downcast or turned off and remain off”.

Motion by Bunting, seconded by Bell to approve the consent agenda with the change to 5.17 as noted by Attorney Carson.  Motion carried 5-0.

6.   Public Hearings
None.

7.  General Business
      7.01 Consulting City Planner Selection

Stahmer provided background information on the status of the hiring of a contractual planning service to provide day-to-day planning.  Stahmer stated Rauenhorst and Bell sat in on an interview committee to interview, HKGI, Resource Strategies Group, and Pulse Land Group. 

Consensus was to hire Rose Lorsung of Pulse Land Group as the City’s consultant planner.  Stahmer stated all three firms may have some use for the City in the future for project specific items.  Stahmer stated Pulse received an unanimous recommendation from the committee.

Bell stated the candidates interviewed were all solid.  Bell stated Pulse has a solid background and will represent the City well.

Rose Lorsung addressed the Council and thanked them for the opportunity.

Stahmer stated an agreement for services to be brought before the Council in the future.

Motion by Rauenhorst, seconded by Bell to approve the engagement of Rose Lorsung (primary) and Jennifer Haskamp of Pulse Land Group for the provision of general planning services to the City of Rogers.  Motion carried 5-0.

      7.02 Annual Appointment Process
Grimm moved, seconded by Rauenhorst for Davis to be Acting Mayor.  Motion carried 5-0.

Davis moved, Bunting seconded to approve the official depositories as noted.  Motion carried 5-0.

Bell moved, Bunting seconded to appoint Carson, Clelland and Schreder as City Attorney.  Motion carried 5-0.

Bunting moved, Rauenhorst seconded to appoint WSB (Bret Weiss) as the City Engineer.  Motion carried 5-0.

Rauenhorst moved, Bell seconded to appoint Pulse Land Group as City Planner.  Motion carried 5-0.

Bunting moved, Rauenhorst seconded to appoint Metro West Inspection Services as the City’s building inspector/fire marshal.  Motion carried 5-0.

Bunting moved, Grimm seconded to make Star News as the official newspaper of the City.  Bunting stated he is voting for this because they provide a free paper to every resident to the City.  Rauenhorst stated he will vote no since the Crow River News now puts legal notices in their free section and because of cost savings.
Davis commented on wanting to do a cost savings.
Bell stated since the Crow River News is now publishing legal notices in their free section, and due to their average prices (per column prices) being lower than Star News, he is in favor of the Crow River News.
Bunting withdrew his motion.

Bunting moved, Rauenhorst seconded to make the Crow River News the legal paper for the City of Rogers.
Grimm asked that staff publish on the website to watch the free section of the Crow River News for legal notices.  Motion carried 5-0.

Rauenhorst stated he would serve on the Planning Commission as the alternate.  Davis nominated Bunting.  Bunting declined.  Bell volunteered.
Grimm moved, Davis seconded to have Bell (primary) and Rauenhorst (alternate) as Planning Commission representatives.  Motion carried 5-0.

Council discussed the representative to the Park Board.  Bell volunteered to be the secondary. 
Davis agreed to be a representative on the Park Board.
Grimm moved, Bunting seconded to appoint Davis (primary) and Bell (alternate) to the Park Board.  Motion carried 5-0.

Rauenhorst moved, Bell seconded to make Grimm and Bunting representatives to the arena commission.  Motion carried 5-0.

Bunting moved, Rauenhorst seconded to make Grimm and Bell representatives to the Fire Relief Association.  Motion carried 5-0.

Grimm moved, Rauenhorst seconded to appoint Bunting to the Senior Advisory Commission.  Motion carried 5-0.

Grimm talked about issues the Liquor Commission should be looking at in 2010.  Grimm referenced the Community Room building, in particular the liquor providers allowed to serve alcohol at the building.
Bell moved, Bunting seconded to make Rauenhorst and Bunting representatives to the Liquor Commission.  Motion carried 5-0.

Rauenhorst moved, Bunting seconded to appoint Bell and Bunting to the transportation task force.  Motion carried 5-0.

Bunting moved, Bell seconded to appoint Grimm and Rauenhorst to the Police Commission.  Motion carried 5-0.

Council questioned appointments to the Youth Advisory Commission.  Stahmer stated, according to ordinance, those appointments will occur later in the year, as they run with the students’ school year.

      7.03 Snow Plow Routes
Seifert addressed the Council regarding the snow plow routes.  Seifert is asking for Council input or changes to the proposed snow plow route/policy and map.
Seifert discussed the snow removal of sidewalks and the previous council direction to staff to clear the snow from sidewalks; school routes as a primary and the rest as time permits.

Rauenhorst asked how we go about letting residents know that it is the residents’ responsibility to clear the sidewalks.  Rauenhorst suggested putting it on the website.

Grimm asked why Orchid is a priority for sidewalks and why the trail along Main Street is not.   There was a discussion regarding the placement of primary sidewalk routes for plowing.  Grimm stated he would like to find out from the school district where the walkers are and incorporate that into the primary routes.

Rauenhorst asked how long it takes to do 26 miles of sidewalk.  Seifert stated 2 to 3 days if the equipment stays intact.

Rauenhorst also suggested finding the radius of the walkers and take that into consideration.

Seifert stated he will bring back a map indicating the areas of the (school) walkers.

Bunting discussed Main Street snow storage stating the snow creates a hazard for walking and for driving.  Bunting stated he is open to any suggestions but this is something he would like to see taken care of.

Seifert stated he has removed the snow along Main Street in the past, spoke on the snow storage lots, and will continue to remove the snow as time/staff permits.

Seifert stated another option is to budget for snow removal of downtown with a private contractor.  Seifert explained other business areas in other cities are done by association.  Seifert stated he will continue to do the nighttime removal as time and equipment permits.

Seifert stated he can come back with a map illustrating the walkers and any route changes at the next meeting.

Motion by Davis, seconded by Bunting to table for two weeks.  Grimm stated if the cost is reasonable, the safety of the children and the citizens comes first.  Motion carried 5-0.
 
      7.04 Sidewalk Machine
Seifert asked for unscheduled repair or replacement of the sidewalk machine.  Seifert provided the history of the machine and the background information on purchasing a new one, replacing with a used one, or buying a new blower for the existing piece of equipment.

Rauenhorst asked about the number of hours on the trade-in piece Seifert is seeking.

Bell asked about other types of machines.  Seifert explained the work load that needs to get accomplished.  Bell asked about other competitors. Seifert stated in the CIP is a smaller unit, a Tool Cat – used in Minneapolis and St. Paul.

Grimm stated he would much rather see us spend $7,000 more and get another piece of equipment (trade-in) and could potentially have two pieces running.

Motion by Rauenhorst, seconded by Bunting to authorize the purchase of the trade-in piece of equipment if the unit becomes available, to purchase as is, and if not to purchase a blower if necessary.  Motion carried 5-0.

      7.05 Annexation Task Force Update
Mayor Grimm provided an update on the annexation task force.  Grimm stated the group is looking at the potential of moving the date of the annexation to sometime in May of 2012 to allow for Hassan representation in the 2012 election.  Grimm commented on the township needing to levy and budget for 2012.

There was discussion among the council regarding tax rates and the hiring of additional police officers.  Also discussed was the deadline for filing for office and residency requirements.
Stahmer stated the following four items were discussed in general:
   • Date of annexation, deadlines for filing for office, representation
   • Dual tax rates; Hassan brought up the concept of urban versus rural
   • Employees from the Township; two employees and transitioning
   • Police and transitioning patrol

Davis stated he thought it was a good meeting.   The discussion for the next meeting will include Bob Derus from St. Michael to discuss what St. Michael and Frankfort Township when dealing with annexation issues.  The next meeting is scheduled for the second Wednesday in February at the Hassan Town Hall.

Council continued to discuss the concept of dual tax rates.  No formal action was taken.

8.   Other Business.
None.

9.   Correspondence and Reports
      9.01 Request for Reduced Speed
No action taken.

10. Adjourn to closed session for Teamsters Contract negotiations – Reconvene to open meeting
Motion by Bell, seconded by Bunting to adjourn to closed session at 8:07 p.m.  Motion carried 5-0.

Reconvene to open meeting:
Grimm stated the Council met with Labor Attorney Hansen to discuss upcoming negotiations with Teamsters Local 320.

No formal action was taken.

11. Adjourn
Motion by Rauenhorst, seconded by Bunting to adjourn the meeting at 8:48 p.m.  Motion carried 5-0.


Respectfully submitted,
Stacy Doboszenski
Assistant City Administrator/Clerk