2009 Minutes

1.    Call to Order.  The workshop session of the Council of the City of Rogers was called to order by Mayor Grimm on Tuesday, October 13, 2009 at 5:30 p.m. at the Rogers Community Room, 21201 Memorial Drive, Rogers, MN, 55374.

Council present:  Jason Grimm, Jay Bunting, and Rob Bell.
Council excused:  Jamie Davis and Steve Rauenhorst.

Staff present:   Darlene Kolles, Utility Billing Clerk, John Seifert, Public Works Supt.; Judy Splett, Deputy Clerk; Steve Stahmer, City Administrator; Bret Weiss, City Engineer; and Lisa Wieland, Finance Director.

2.    Presentation Ehlers & Associates.
Finance Director Wieland gave a brief background and introduced Jeanne Vogt and Rebecca Kurtz of Ehlers & Associates.

Jeanne Vogt reviewed the following with Council:
   • Goals of the utility rate study
   • Background information on the enterprise funds
   • Water, sanitary sewer, and storm sewer systems including rate structures and rate options
   • Comparison with other cities
   • Projections for water, sanitary sewer and storm sewer utilities
   • Capital improvement plans for water, sewer and storm sewer utilities
   • Proposed residential rate tier options
   • Suggested recommendations

The Council discussed:
   • Rate study includes planning for the merger with Hassan Township
   • Increases to the basic meter charge, water rates for residential users, and implementing a 3
      tier residential system
   • Councilmember Bunting stated that implementing the 3 tier residential system will place the
      burden onto commercial users who are struggling as much as residential users
   • Background was provided by Public Works. Supt. on reasons for the commercial rate
      increase
   • Councilmember Bunting suggested that the City provide a 2 tier system for commercial users
      – hard time justifying the increase for commercial
   • Summer is the biggest problem with water usage with irrigation systems for homes and
      businesses
   • Changes made to the commercial rates will impact residential rates
   • Councilmember Bell suggested checking with other cities that have implemented a tier
      system to see what the impact was to residents in dollars and usage
   • Billing quarter vs. bi-monthly – bimonthly and monthly billing gives the residents a chance to
      review their bills and see that they are using too much adjust their usage

The consensus of the Council is to revise the proposed rate study to include a commercial 2 tier system for their review.

3.   Adjourn.
Motion by Bell, seconded by Bunting to adjourn at 6:55 p.m.  Motion carried 3-0.

Respectfully submitted,
Judy Splett
Deputy Clerk

Category: 2009 City Council Agendas and Minutes

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