2009 Minutes

1.  Call to Order.  The transportation workshop session of the Council of the City of Rogers was called to order by Acting Mayor Davis on Wednesday, August 5, 2009 at 7:30 p.m. at the Rogers Community Room, 21201 Memorial Drive, Rogers, MN, 55374.

Council present:   Jamie Davis, Jay Bunting, Rob Bell, and Steve Rauenhorst.
Council excused:  Mayor Jason Grimm.

Staff present:  Stacy Doboszenski, Assistant City Administrator/Clerk; John Seifert, Public Works Supt.; Steve Stahmer, City Administrator; and Bret Weiss, City Engineer.
Also present:  Dave Montebello, Traffic Engineer with SRF; Dave Hall, MnDOT; Larry Erichson, SRF; Joey Lundquist, SRF; and Kutty, MnDOT.

2.  Historical perspective on the development of the projects (Dave Montebello, SRF)
The purpose of the workshop session is to discuss the design of the bridge and wall sections, the schedule, and the public input process.  Also discussed will be the number of different MnDOT projects happening in and around Rogers and how they will mesh with the fly-over project.
Items of discussion for the TH 101 Flyover are:
   Scope and schedule
   Staging of work
   Signage
   Aesthetics
Other projects within Rogers include:
   Loop & ramp project (eastbound I94 ramps)
   CSAH 81 and realignment of Industrial Boulevard/John Milless Drive
   I94 overlay
   Acceleration Lane extension for westbound I94

3.  Project update and Council discussion
Scope and schedule of work for fly-over project:
   Design completion by 11/17/09
Funding:
   ARRA funding $3.78 M
   STP funding $7.63 M
   City of Rogers $1.91 M
Benefits of fly-over project:
   Signalized intersection at Rogers Drive and South Diamond Lake Road
   Improved safety
   Improved capacity and operations
   Future goal to improve TH 101/County Road 144 intersection

Kutty stated this project is on a fast track; a collaborative effort between the City and MnDOT.  Kutty stated the key deadline for design to meet is November 17, 2009.  The goal is to finish flyover project within the next construction season.

Joey Lundquist then provided diagrams on the three stages of the project:
Stage 1 April – July 2010
1st stage is bridge construction and footings in the middle of South Diamond Lake Road.  There will be a lane out in each direction.  Traffic will be able to flow on I94 and on the ramp.  The footing will be done and covered up within three weeks.
Davis questioned if two lanes would be moving both east and west.
Ms. Lundquist stated west bound isn’t a problem; keeping lanes open and 2 left turn lanes.
Bunting asked during actual construction, how is that going to affect the intersection?  Is there any time the intersection needs to be closed completely?  Ms. Lundquist stated possibly at night for short periods of time.
Kutty stated they will verify the amount of closure.
Engineer Weiss stated there will be a meeting with business owners to help them understand the construction.

Stage 2 July – September 2010
Ms. Lundquist stated this stage will mesh the overlay project on I94 with the bridge construction project.
Bell asked if this is for additional off-ramp lanes. 
Ms. Lundquist stated this stage ill have traffic flowing on the new ramp.
There was a discussion on the timing of the old ramp being taken out and replaced with the new ramp.

Stage 3 September to October 2010
Council and MnDOT representatives discussed the west side of the South Diamond Lake Road intersection and the modifications to be made.  Dave stated it will become a signalized double right turn to go southbound on highway 101 in an effort to reduce the weaving.
Signage:
Kutty and Ms. Lundquist provided a board illustrating the signage that will occur along I94.  The green signs will state: 101/81 Rogers on left and 101 Elk River on right.  The City will work with the contractor selected on the blue business signs.  Kutty discussed sign spacing requirements.
Davis stated he would like to see the downtown business district on the blue signs as well.

Aesthetics
Larry Erichson reviewed the aesthetics of the bridge with Council.  Discussed were the bridge span openings, the piers, retaining walls, and the costs associated with the bridge section.  Mr. Erichson stated the bridge is 700 feet long and 35 feet wide; designed to carry two lanes in the future, but for now will be one lane.
Dave Hall with MnDOT discussed bridge and pier styles along with the type and color of materials used.
Council discussed the hammer head pier style and preferred that over other styles.
Mr. Erichson informed Council they will participate in the selection of the finished elements.

There was discussion regarding landscaping.  The contract does not include landscaping along the wall.

Davis asked when a final decision will need to be made on the style.  Mr. Erichson stated the final plans need to be delivered by September 11th.  Erichson stated the pier shape is more critical than wall pattern type.

Council discussed price difference between the different wall panel patterns.  Council consensus was no gray colored panels.  Council consensus on pier style was style B as illustrated; hammerhead style.

The MnDOT representatives, engineers, staff, and Council then discussed the various projects happening within the City including the following:
   • Adding acceleration lane to westbound on ramp for I94 for safety
   • East bound ramps will join together before going onto I94 (from north and south 81/101)
   • Staging 2 to 3 weeks per segment for east bound 94/north bound 101
   • Discussion on traffic impact
   • CSAH 81
   • May be to the point where we authorize condemnation for easements, to get through the
      schedule
   • March 31 is drop dead date for getting plans approved
   • Bids early 2010 with April construction start and 7 months to completion
   • Main street connection

4.  Public comments/questions
Public Works Supt. Seifert stated the process for tonight’s meeting was to introduce things Council hasn’t seen before.  Seifert stated the business community meeting is set for August 19th at the RAC from 3 to 4:30 p.m. and a public open house is scheduled for early September with goal of trying to meet a September 11th deadline.

Dave Edquist with Holiday Station Stores, inquired if the re-routing of the truck traffic will continue to take 134th Avenue once traffic signals are installed at Rogers Drive and South Diamond Lake Road.  Mr. Edquist stated he prefers the traffic to stay re-routed.

Seifert stated it was the Council’s direction to re-route the truck traffic away from the Rogers Drive and South Diamond Lake Road intersection and it will continue to be re-routed.

John Darkenwald commented on the physical separation with the bridge and asked if there will be lighting under the bridge in the evening to show it is still one commercial area. 

Engineer Weiss stated it is a narrow bridge, but conduit can be placed under the bridge for lighting if necessary.

Dave Edquist stated he appreciates the opening of the bridge with the additional span.  He questioned if the piers will block the view to Holiday as you come around the corner.  There was discussion regarding the height of the bridge being level with the canopy and the signage on the canopy may need to be addressed.

Davis questioned the possibility of adding an additional bridge span to the south and the cost associated with the additional span.  MnDOT representatives stated the additional cost would be in the range of $400,000 to $750,000.

5.  Adjourn.  There being no further business, motion by Bell, seconded by Bunting to adjourn.  Motion carried 4-0.  The meeting was adjourned at 9:15 p.m.

Respectfully submitted,
Stacy Doboszenski
Assistant City Administrator/Clerk

Category: 2009 City Council Agendas and Minutes